Terms and Condition of Submission to The Nation’s Family Album

DEFINITIONS

Entry means the photograph(s), images and/or artwork together with any written information submitted for the Project via Ancestry.co.uk.

Project means The Nation’s Family Album, a project where members of the public located in the UK can submit an image or photograph to be considered for entry to a selection of images, which will be displayed on Ancestry.co.uk and by National Portrait Gallery as a collection of images and portraits inspired by family.

Project Partners means the National Portrait Gallery.

 

HOW TO ENTER

To enter the Project, you must be a UK resident, aged 18 or over.  Employees of Ancestry and National Portrait Gallery and any sponsors of the Project and their families, or anyone else connected with the Project, are not permitted to enter.

All Entries must be submitted by 11.59pm, 30 June 2022. Entries received after this time will not be eligible for consideration.

To submit your Entry, your Entry must be uploaded as a digital file through the form located on www.ancestry.co.uk/c/familyalbum website via the Project entry form.

Your image and/or photograph must be saved as a jpg and be smaller than 20 MB.

Each entrant may submit a maximum of three (3) Entries to be featured in the Project. The image in your Entry must meet the Project criteria outlined in these Terms & Conditions.

The themes for the Project are:

  • Belonging
  • Legacy
  • Connection
  • Identity

These themes have been created to help inspire entrants and are open to your personal interpretation. Please note the themes are not categories into which entrants will specifically enter their Entry but are intended only as inspiration and will be in the minds of the panel when they are selecting the final images and/or photographs for display.

In order for your Entry to qualify for the selection criteria, your submission:

  • Must be a portrait. ‘Portrait’ may be interpreted in its widest sense, of ‘photography concerned with portraying people with an emphasis on their identity as individuals’.
  • This can be a photograph, painting, drawing or caricature
  • Is submitted in the highest quality available and of acceptable quality to be displayed

Your Entry can be either black and white or colour.

Submission of an image does not guarantee that your Entry will be selected to be featured as part of the Project. The person submitting the Entry is responsible for obtaining the necessary consent(s) of any living people featured in the Entry.

By submitting your Entry, you confirm that:

  • your Entry is your own original work or if you are not the owner, you confirm, that you have the necessary permissions and consents to submit the Entry;
  • is not defamatory and does not infringe any UK laws or third-party rights;
  • that there are no conflicting agreements in place that restrict usage of your Entry;
  • no personal data laws have been infringed by your submission of the Entry and Ancestry and/or the National Portrait Gallery’s display of your Entry in the public domain.

You also confirm that you are the sole owner of the copyright in the Entry or where you are not the owner, that you have the necessary permissions of the owner of the copyright.

You confirm that your Entry is made by you in your personal capacity (rather than business capacity) or in your capacity as an authorised representative of a business, public authority or voluntary organisation. You confirm that your Entry does not promote or further any business activities with a view to personal and/or commercial gain.

If your Entry is selected to be featured as part of the Project, you will also need to complete a model release form stating that you have full permission to enter and reproduce an image of the person/s featured in the Entry. If your Entry contains an image of a minor (person under the age of 18), then you will be required to submit a minor release form signed by the parent or legal guardian of the minor.

Ancestry accepts no responsibility for Entries which are lost or delayed, regardless of the cause, for example as a result of any equipment failure, technical malfunction, systems, network, server, computer hardware or software failure. Proof of submitting an Entry is not proof of receipt by Ancestry.

By submitting an Entry you are agreeing to be bound by these Terms & Conditions.

In the event that you wish to request that your Entry is withdrawn and removed and/or taken down from our website, please email [email protected] and provide clear details of your Entry and what you wish taken down.

 

OWNERSHIP OF ENTRY

You will retain copyright and moral rights in your image or photograph however, in submitting your Entry you grant to Ancestry a non-exclusive, royalty free, perpetual, transferable, irrevocable world-wide licence together with the right to grant sub-licences, to publish, broadcast, communicate to the public and use your Entry (or any part of it) in connection with the Project in any media, in any context and at any time, including without limitation on the websites and social media channels of Ancestry and the National Portrait Gallery and in print and digital publications.

The Entrant will be credited for the use of their Entry, wherever practicable.

Ancestry reserves the right to edit, crop, adjust, or translate your Entry or add their logos responsibly and fairly to your Entry (at their direction) without notifying you and you agree to waive any and all rights to object to such actions undertaken by us in respect of your Entry.

 

PRIVACY

In accordance with the GDPR and Data Protection Bill (and any subsequent reiteration of that legislation), Ancestry will hold all personal data securely. It will only be used in the process of administering the Project and will not be transferred to any third party other than the Project Partners for the administration of the Project only.

 

SELECTION

Ancestry will choose as many images and/or photographs as possible to be featured in the Project. All Entries will be reviewed by Ancestry and by a panel of experts including Dr. Alison Smith, Chief Curator at the National Portrait Gallery, and Simon Pearce, family history expert from Ancestry. Due to the high number of submissions that are likely to be received, no feedback on individual entries will be given.

Ancestry’s decision is final and binding. Ancestry reserves the right to modify, cancel or withdraw the Project without notice.

The selected entrants will be contacted via email no later than Wednesday, 31st August 2022.

The selected entrants will be required to respond within 10 days of notification confirming their acceptance of being part of the Project and completing the necessary information and model release forms. In the event that a selected entrant does not respond within this period or does not complete the release forms adequately, or if selection is declined, Ancestry reserves the right to disqualify that entrant and select another entrant.

The selected Entries will be displayed at the National Portrait Gallery during The Nation’s Family Album display in 2023 and on the National Portrait Gallery website.

If you are selected your Entry will be made publicly available on Ancestry’s and the National Portrait Gallery’s websites and you will be identified as the author, wherever practicable. Ancestry will not be responsible for any adverse attention you may receive as a result of participating in the Project.

Any Entry that is not in accordance with these Terms & Conditions or any Entry containing false, fraudulent, incomplete, defamatory, obscene, offending or misleading information will be void and Ancestry shall be entitled to exclude the Entry from the Project at any time at its sole discretion.