Talk:World Archives Project: United States, War Department, Press Releases and Related Records, 1942-1945

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

If state is not identified with the residence city, sometimes it can be determined with the newspapers at the end of the article, which may list the same city, as well as the state.

Common Keying Errors Found by Reviewers

Many of the sets have duplicate pages. As in any other keying project, if you see an image that you have seen 'in this group of images', it should be marked as duplicate image. If you saw the same image in a previous group of images, it is not a duplicate within this current 'group of images'.

It is not a duplicate if one image has Page 1 of a Press Release and another image has Page 2 of a Press Release. You must key the info seen on each page separately without 'remembering' what you saw on an earlier image. This project is the same as other projects.

Do NOT include information that you find on Page 2 or Page 3 of a Press Release on the Page 1 Keyed info. If you do, you are hurting your ratings because the reviewer will be removing that info from Page 1 Keying and having to add or create it for the later pages.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: Are we assuming the wife's surname if only the husband's surname is given, i.e., John Doe's wife, Jane?

A: Yes key the husbands surname. User:Wiedwoman 17:14, 14 September 2013 (UTC) </dd>

Q: What exactly does this mean (it's under Event Year), "If there is no date in the top right, an event date may be taken from the body of the text if present other than the death date"? Are you saying if there is no date on the press release, to use the date the military action occurred?

A: Yes. It means key the date at the top of the form or if not shown, key the date the event occurred. Leave blank if neither date is shown. --<a href="User:Wiedwoman">Wiedwoman</a> 17:14, 14 September 2013 (UTC) </dd>

Q: When there is no date at the top of the article, should we key the event date of their injury or battle, other than the Death Date or Medal of Honor event date since that is Death Date?

A: Yes I think so. --<a href="User:Wiedwoman">Wiedwoman</a> 13:52, 18 September 2013 (UTC) </dd>

Q: Are we only to key the primary person that the article is about and any family members that are listed? Some Press Releases are not about a Primary Person. Also, when a person is getting an award, the press release includes other people from the unit that are not necessarily a Commanding Officer. Are these people supposed to be included?

A: According to the WIKI we are to key all persons except commanding officers . The WIKI States: Press release and army awards form types will have names of persons and sometimes family members scattered throughout and often spanning multiple pages. Please key all names of persons and family members present with the exception of the primary persons commanding officers. Most information being keyed will be found by reading the record and looking for key words or other indicators such as "the son of", "born", "a Doughboy from", "Next of kin", "posthumous", etc.""" --<a href="User:Wiedwoman">Wiedwoman</a> 05:22, 16 September 2013 (UTC) </dd>

Q:  If there are duplicates WITHIN the 4-image set, are we to key all the duplicates, or mark those as duplicate?

A: Duplicates within the 4-image set must be exact duplicates to be marked as Duplicate Image. If it is the 2nd or 3rd page of the same Press Release, it is not a duplicate because it has different information on it. </dd>

Q:  If the image is obviously the last page of a press release, but contains only the list of where it was sent... do we mark it as image with no data, or list the name fields as blank and leave it as a press release (which is what I did)?

A: I have marked those last pages with only the papers names and places as a Cover Page. It is part of the Press Release, but if there are no names to be keyed, like other projects, it would be keyed as Cover Page.
Just want to point out the difference between a Cover page and Image with no data form type. Any record that has relevance to the collection, may be a title page, a subsequent page, etc but that we are not keying should be classified as a Cover page, section header form type. These images will be included in the Browse when the database goes live. Records classified as Image with no data form types are not included in the Browse - blank documents, empty images, etc should be classified as Image with no data. User:Afechter1 06:29, 4 October 2013 (UTC) </p>


  If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

There is a contradiction between the Field Help instructions "Do not key husbands given name into mother given name field" and this Keying Image Sample which highlights the father's full name and then says to key Mother Prefix, Given, and Surname.