World Archives Project: United States, Spanish American War Volunteers, 1899-1927

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We have updated the Prefix field help - the rank should be keyed in the Prefix field.

About this project This collection is an alphabetical index to the Compiled Service Records of Volunteer Soldiers who Served During the War With Spain in 1898. Each index card provides the soldiers name, company, rank, and unit in which he served during the war.

Contents

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Project Instructions

This collection is an alphabetical index to the Compiled Service Records of Volunteer Soldiers who Served During the War With Spain in 1898. Each index card provides the soldiers name, company, rank, and unit in which he served during the war.

From these images we are keying the individual's name, rank, company, unit, the state they served in, and any alias names that appear on the card. The state they served in can be found in the name of the unit. Typically this will be pre-printed on the card. In the case where it is not pre-printed, key the unit as seen (without periods), but key the state in its full form, even if it was abbreviated in the unit name.

If the alias name that appears on the card is simply a fuller form of the name, key the fuller version of the name in the given and surname fields and leave the alias name fields blank. For example if G A Jones appears as the name and George A Jones appears as the alias, simply key George A as the given name and do not key any alias. If the reverse appears, such as the given name is a fuller version and the alias is simply an abbreviation, do not key the alias.


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Index Card

Index Card

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Choose the "Index Card" form type when the image is of a card that includes a person's name, company, unit, and rank.

Prefix - (Rank)

Key rank in the prefix field. Most images contain two areas which list ranks.  The rank listed on the left is the "incoming" rank. The rank listed on the right is the "outgoing" rank.  Key the outgoing rank, if there is one.  Otherwise, key the incoming rank.

See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen (but remove periods).
See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen (but remove periods).
See Example

Company

Key the Company of the primary person to whom the record applies. This will almost always be a single letter in the English alphabet such as 'K' or 'E,' however on occasion the company will be an entire word such as 'Band'. Key the companies as seen (but remove periods). G C Band would be keyed, "G C Band", D & I would be keyed "D and I" and A, L would be keyed, "A, L".

  • Notes - There is not a company "J" (this is an I). The Signal Corps used numerals instead of letters. Batt'y should be keyed as seen ie Batt'y A


See Example

Unit

Key the Unit of the soldier to whom the record applies. The unit will most often consist of a number, state, and unit name - for example, '3 Maryland Infantry.' However the unit may also have supplemental information that should be included such as '3 Alabama Infantry (Col'd)' or it may be a federal unit without a state such as '1 U S Volunteer Cavalry.' Please key the entire line as seen (but remove periods).
See Example

State

Key the state in which the person's unit was located, using the dictionary for assistance. The state will be found in the person's unit name. Typically this will be pre-printed. In the case where it is not pre-printed, key the state in its full form, even if it was written in an abbreviated form. If there is no state listed in the unit, leave the state field blank.
See Example

Alias Given

Occasionally an alternate name may be recorded for a given soldier. Usually this alternate name/spelling is found near the words "Original filed under" or " See Also" on the IndexCard. Key the first name or initial and any middle names using a dictionary if provided for assistance. If an alias given name does not appear in the dictionary then key the alias given name as seen (but remove periods).

If the alias is simply a fuller version of what appears at the top of the card, key the fuller version into the given name field and leave the alias fields blank. For example if GA Jones appears as the name and George A Jones appears as the alias, simply key George A as the given name and do not key any alias. If the reverse appears, such as the given name is a fuller version and the alias is simply an abbreviation, do not key the alias.

If the Given Name and alias truly are different, only key the field(s) which are truly different. If the surname is the same in both places, then only key the Alias Given field. For instance, if William F Jones has an alias of William J Jones, the Alias Surname would remain blank. Conversely, if William F Jones has an alias of William F Jobes, the Alias Given would remain blank.
See Example

Alias Surname

Occasionally an alternate name may be recorded for a given soldier. Usually this alternate name/spelling is found near the words "Original filed under" or " See Also" on the IndexCard. Key the surname or initial using a dictionary if provided for assistance. If an alias surname does not appear in the dictionary then key the alias surname as seen.
See Example

Keying Samples

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