World Archives Project: UK, Memorial Books WWI & WWII, 1914-1945

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DO NOT KEY RANKS

About this project This is a collection of books containing names of the staff that served in WWI and WWII. All of the lists contain names, and some may contain information relating to birth, death, and military promotions.

Contents

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Project Instructions
This is a collection of books containing names of the staff that served in WWI and WWII. All of the lists contain names, and some may contain information relating to birth, death, and military promotions.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available. When keying names do not key any ranks into the prefix or suffix field.

Pages of photographs are also included in this collection. Key the names in the photo captions, with applicable birth and death dates.

Do not key any names from the appendix pages or indexes. If a page is marked as an appendix, select the "Cover page, Section header, etc." form type. If an image is of an index, select the "Index" form type.


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Memorial Book
Cover page, Section header, etc.
Index

Memorial Book

40584_606246_0910-00013.jpg

Additional Image Samples


Select the "Memorial Book" form type for images containing names and dates. "Memorial Book" forms may contain lists of soldiers, narratives of battles, and photographs. Key all available information from these images.

Do not key any information from appendix pages or indexes.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.

Do not key any ranks into the prefix or suffix fields.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Surname

Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.

Do not key any ranks into the prefix or suffix fields.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Birth Day

Key the birth day. Birth dates will mostly be found in lists, near the name of the person. Birth dates may be found on pages with photographs, although this is less likely.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Birth Month

Key the birth month in its three letter abbreviation from the birth date. Birth dates will mostly be found in lists, near the name of the person. Birth dates may be found on pages with photographs, although this is less likely.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Birth Year

Key the birth year from the birth date. Birth dates will mostly be found in lists, near the name of the person. Birth dates may be found on pages with photographs, although this is less likely.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Birth Place

Key the birth place from the record using the dictionary provided for assistance. If a location is not found in the dictionary then key the location as seen. Birth place will mostly be found in lists, near the name of the person. Birth place may be found on pages with photographs, although this is less likely.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Death Day

Key the death day from the death date. Death date will be more prevalent than birth date in this collection. On pages that appear to outline the battle, death date may need to be taken from the context of the image.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Death Month

Key the death month from the death date in its three letter abbreviation. Using the provided dictionary, key the three-letter abbreviation for the month.

The death date will be more prevalent than birth date in this collection. On pages that appear to outline the battle, death date may need to be taken from the context of the image.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Death Year

Key the Death Year from the death date. If the record has a 2 year digit and you can determine the 4 year digit. For this project we know deaths in the wars will be the twentieth century (19XX).

The death date will be more prevalent than birth date in this collection. On pages that appear to outline the battle, death date may need to be taken from the context of the image.

Narratives of battles, with details of assignments will also be included. Key the names of all people mentioned in these narratives, their birth and death dates and birth places, where available.

Pages of photographs are also included in this collection. Key the names of the photo captions, with applicable birth and death dates. Do not key any records from pages marked "Appendix" or from indexes.


See Example

Keying Samples

Cover page, Section header, etc.

40584_606246_0910-00004.jpg

Additional Image Samples



Use the "Cover page, Section header, etc." type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

For this project this will include images that contain no names, or are appendix pages. See the sample images for further clarification.

Index

40584_606246_0910-00114.jpg

Index images will contain names, followed by page numbers. Do not key any names from index images.



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