World Archives Project: U.S., General James Wilkinson's Order Book, 1796-1808

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About this project This project will consist of keying name, rank, service place, and service date information for individuals listed in the order book of General James Wilkinson. You can read more about who General James Wilkson was here.

Contents

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Project Instruction
This collection contains name, rank, service place, and service date information for early American soldeirs found in the order book of General James Wilkinson, the 5th and 8th commanding general of the U.S. Army.

This project will have two form types. The first is the Order Page, from which we will key rank, name, service place, and service date.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry. Order entries are normally either one per page, or divided by a solid line if more than one order is on a page.

If an image of order entries has no names it should be marked as a "Cover page, Section header, etc."

The date of the order entry should be keyed from the header at the beginning of the order entry. If this date does not appear on the image, then leave the date fields blank.

Do not key ranks in the Prefix field. Ranks should be keyed in the Rank field. If multiple ranks appear, key all ranks separated by a comma (such as drummer, musician). Lieutenant Colonel is a single rank and should not be separated by a comma.

The second form type is an Index Entry. The Index Entry is an individual index card where you may find the name of an individual. You will key any names that appear above the dotted line. Index Entries that do not have names should be marked as "Cover page, Section header, etc."

Do not key "General James Wilkinson" when it appears below the dotted line on Index entry form types.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Index Entry
Order Page
Cover page, Section header, etc.
Image with no data

Index Entry

40906_293955-00007.jpg

Choose the "Index Entry" form type for individual index cards. Key any names that appear above the dotted line. Index Entries that do not have names should be marked as "Cover page, Section header, etc." Do not key "General James Wilkinson" located below the dotted line.

Rank

Key the Rank as seen on the image using the dictionary provided to assist you.

If multiple ranks appear, key all ranks separated by a comma (such as drummer, musician). Lieutenant Colonel is a single rank and should not be separated by a comma.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs". Do not key ranks in the Prefix field. Ranks should be keyed in the rank field.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Given

Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assist you. If a person appears more than once in an order, only key them once.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Surname

Key the surname of the primary person as seen on the record using the dictionary provided to assist you. If a person appears more than once in an order, only key them once.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Suffix

Key the surname of the primary person as seen on the record using the dictionary provided to assist you. If a person appears more than once in an order, only key them once.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Keying Image Samples

Order Page

40906_293957-00565.jpg

Choose the Order Page form type for images of handwritten orders. If an image of handwritten orders does not contain any names it should be marked as "Cover page, Section header, etc."

Service Place

Key the military service place as seen from the location noted in the entry date and place header. Do not key the word "Contenment", which means encampment.

Service Day

Key the Service Day from the date header.

The date of the order entry should be keyed from the header at the beginning of the order entry. If this date does not appear on the image, then leave the date fields blank.

Service Month

Key the Service Month in its three letter abbreviation from the date header using the dictionary provided to assist you.

The date of the order entry should be keyed from the header at the beginning of the order entry. If this date does not appear on the image, then leave the date fields blank.

Service Year

Key the Service Year from the date header.

The date of the order entry should be keyed from the header at the beginning of the order entry. If this date does not appear on the image, then leave the date fields blank.

Rank

Key the Rank as seen on the image using the dictionary provided to assist you.

If multiple ranks appear, key all ranks separated by a comma (such as drummer, musician). Lieutenant Colonel is a single rank and should not be separated by a comma.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs". Do not key ranks in the Prefix field. Ranks should be keyed in the rank field.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Given

Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assist you. If a person appears more than once in an order, only key them once.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Surname

Key the surname of the primary person as seen on the record using the dictionary provided to assist you. The first instance of a Surname on a page will often have a checkmark placed above it.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided to assist you.

Key all names that appear in an order. If a name is listed more than once in an order entry, only key it the first time. If a name appears more than once on an image but in two different order entries, key the name once per order entry.

Keying Image Samples

Cover page, Section header, etc.

File:Wilkinson Cover Page Sample 2.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Keying Image Samples

Image with no data

File:Wilkinson_No_Data_Sample_1.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

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