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	====Prefix====		====Prefix====
	Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.		Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.

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Revision as of 19:29, 21 November 2012

About this project This collection contains the 1928 Baker Roll, as well as the applications for enrollment and correspondence of the Eastern Cherokee Enrolling Commission. The images are a mix of type-written and hand-written documents.

Contents 1 Need help keying this project? 2 Baker Roll 2.1 Additional Image Samples 2.2 Prefix 2.3 Given 2.4 Surname 2.5 Suffix 2.6 Birth Day 2.7 Birth Month 2.8 Birth Year 2.9 Death Day 2.10 Death Month 2.11 Death Year 2.12 Keying Sample Images 3 Application Page 1 3.1 Prefix 3.2 Given 3.3 Surname 3.4 Suffix 3.5 Alias Given 3.6 Alias Surname 3.7 Age 3.8 Birth Day 3.9 Birth Month 3.10 Birth Year 3.11 Birth Place 3.12 Residence City 3.13 Residence State 3.14 Relation to Applicant 3.15 Keying Image Samples 4 Application Additional Pages 4.1 Additional Image Samples 4.2 Residence Day 4.3 Residence Month 4.4 Residence Year 4.5 Prefix 4.6 Given 4.7 Surname 4.8 Suffix 4.9 Alias Given 4.10 Alias Surname 4.11 Age 4.12 Birth Day 4.13 Birth Month 4.14 Birth Year 4.15 Birth Place 4.16 Residence City 4.17 Residence State 4.18 Relation to Applicant 4.19 Keying Image Samples 5 Examination Interview 5.1 Additional Image Samples 5.2 Examination Day 5.3 Examination Month 5.4 Examination Year 5.5 Prefix 5.6 Given 5.7 Surname 5.8 Suffix 5.9 Age at Examination 5.10 Relation to Examinee 5.11 Birth Day 5.12 Birth Month 5.13 Birth Year 5.14 Keying Image Samples 6 Cover page, Section header, etc. 6.1 Additional Image Samples for Cover Pages 7 Image with no data 7.1 Additional Image Samples for Image with No Data

Need help keying this project?

Project Instructions
This collection contains the 1928 Baker Roll, as well as the applications for enrollment and correspondence of the Eastern Cherokee Enrolling Commission. The images are a mix of type-written and hand-written documents.

For this project we are keying from three main form types. The first is the Baker Roll, and this is for any images of final rolls. It includes the Final Roll of the Eastern Bank of Cherokee Indians of North Carolina Under the Act of June 4, 1924 and the Roll of Deceased Eastern Cherokee Annuitants Whose Rights to Enrollment with the Eastern Band of Cherokee Indians of North Carolina Were Challenged by the Tribal Council. From these rolls we are keying name, gender, birth date and death date.

The second form type is the application. The first page of the application should be marked as "Application Page 1" and any subsequent pages with information to key should be marked as "Application Additional Pages". The application is a typed form, 3-4 pages long, and contains 11 questions. We are only keying information on individuals who are a part of the applicant's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories. Do not key the name from the signature of applicant line or the notary public. If a page of an application does not contain a name of an immediate family member, it should be marked as "Cover page, Section header, etc." The exception to this is the very last page, which contains the date of the application. The last page will end with question 11 and contain a signature and a date. Even if there is no immediate family member on this page it should still be marked as an "Application Additional Pages" and the date should be keyed.

The final form type is the "Examination Interview". We are only keying information on individuals who are a part of the interviewee's immediate family--self, parents, siblings, spouse, and children. For this form we will be keying the date of the interview. It can be found at the beginning of the interview either typed in the header or stamped on the page. Since the end of one interview and the beginning of another can be on the same page, if a date appears for the beginning of the the second interview please create a new section.

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Baker Roll
Application Page 1
Application Additional Pages
Examination Interview
Cover page, Section header, etc.
Image with no data

There are 20+ pages at the beginning of each Baker Roll that are the Index to Application Numbers and Names in the Baker Roll - these are to be classified as Image with no Data. The first page looks like the image below but subsequent pages do not have the header on the list of names.

First page of the Index

Baker Roll

Choose the "Baker Roll" from type if the image contains a list of names with information on their age, gender, birth date, and percentage of Cherokee blood. Some rolls will not contain birth information but rather death information in the remarks column.

Additional Image Samples

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Surname

Key the surname as seen on the record using the dictionary provided to assist you. If you encounter an application where the parent is filling out the application for their child key the fields with the child as the primary individual.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Birth Day

Key the birth day from the birth date.

Birth Month

Key the birth month in its three-letter abbreviation from the  birth date using the dictionary provided.

Birth Year

Key the birth year from the birth date.

Death Day

Key the death day from the death date. It will be found in the remarks column in the far right of the page.

Death Month

Key the death month in its three-letter abbreviation from the death date using the provided dictionary. It will be found in the remarks column in the far right of the page.

Death Year

Key the Death Year from the designated death date. It will be found in the remarks column in the far right of the page.

Keying Sample Images

Application Page 1

Choose the "Application Page 1" form type when the image is the first page of the application. It will typically say "Application for Enrollment with the Eastern Band of Cherokee Indians of North Carolina", contain the applicant's residence information, and start with question 1.

Keying Example

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains as seen on the record using the dictionary provided to assist you. If you encounter an application where the parent is filling out the application for their child key the fields with the child as the primary individual.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Alias Given

Key any alias given name as seen on the record using the dictionary to assist you. Alias names may be denoted by parentheses, quotation marks, or may br preceded by the abbreviation "for" or the words "nee" or "formerly".

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Alias Surname

Key any alias surname as seen on the record using the dictionary to assist you. Alias names may be denoted by parentheses, quotation marks, or may br preceded by the abbreviation "for" or the words "nee" or "formerly".

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Age

Key the age at the time the record was recorded. Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Day

Key the birth day from the birth date.

Birth Month

Key the birth month in its three-letter abbreviation from the  birth date using the dictionary provided.

Birth Year

Key the birth year from the birth date.

Birth Place

Key the birth place as seen on the record using the dictionary to assist you. If multiple locations appear separate each location with a comma, such as "New Orleans, Louisiana". Key the location as seen. Do not expand county or state.

Residence City

Key the residence city as seen on the record using the dictionary to assist you. Do not key the county in this field. Do not assume that minor children live at the same place as their parents (unless the record says so).

Residence State

Key the state of residence in its full form using the dictionary provided for assistance. Do not key the county in this field. Do not assume that minor children live at the same place as their parents (unless the record says so).

Relation to Applicant

Key the relation of the individual to the applicant using. Only use the term: self, mother, father, spouse, parent, child, son, daughter, sibling, brother, or sister. Do not infer gender of an individual if it is not stated.

We are only keying names of individuals who are the immediate family of the examinee. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

Keying Image Samples

Application Additional Pages

Choose the "Application Additional Pages" form type when the image is any subsequent images of the pre-printed application for enrollment after the first page. These pages will typically have questions 3-11.

Additional Image Samples

Residence Day

Key the residence day from the residence date. This date will appear on the last page of the application (that contains question 11) at the bottom of the page.

Residence Month

Key the residence month in its three-letter abbreviation from the residence date using the dictionary provided. This date will appear on the last page of the application (that contains question 11) at the bottom of the page.

Residence Year

Key the residence year from the residence date. This date will appear on the last page of the application (that contains question 11) at the bottom of the page.

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Alias Given

Key any alias given name as seen on the record using the dictionary to assist you. Alias names may be denoted by parentheses, quotation marks, or may br preceded by the abbreviation "for" or the words "nee" or "formerly".

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Alias Surname

Key any alias surname as seen on the record using the dictionary to assist you. Alias names may be denoted by parentheses, quotation marks, or may br preceded by the abbreviation "for" or the words "nee" or "formerly".

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Age

Key the age at the time the record was recorded.  Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Day

Key the birth day from the birth date.

Birth Month

Key the birth month in its three-letter abbreviation from the  birth date using the dictionary provided.

Birth Year

Key the birth year from the birth date.

Birth Place

Key the birth place as seen on the record using the dictionary to assist you. If multiple locations appear separate each location with a comma, such as "New Orleans, Louisiana". Key the location as seen. Do not expand county or state.

Residence City

Key the residence city as seen on the record using the dictionary to assist you. Do not key the county in this field. Do not assume that minor children live at the same place as their parents (unless the record says so).

Residence State

Key the state of residence in its full form using the dictionary provided for assistance. Do not key the county in this field. Do not assume that minor children live at the same place as their parents (unless the record says so).

Relation to Applicant

Key the relation of the individual to the applicant using. Only use the term: self, mother, father, spouse, parent, child, son, daughter, sibling, brother, or sister. Do not infer gender of an individual if it is not stated.

We are only keying names of individuals who are the immediate family of the examinee. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

Keying Image Samples

Keying Example

Multiple Residences

Examination Interview

Choose the "Examination Interview" from type when the image contains the beginning of an examination interview. The start of the examination interview will usually start off with "Examination by..." or "Interrogation by..." underlined before a series of questions. If an image has a series of questions and answers but does not contain the beginning of the interview, mark the image as "Cover page, Section header, etc."

Additional Image Samples

Examination Day

Key the examination day from the examination date. It will appear at the beginning of the examination, either typed in the header or stamped on the page. Not all examinations have dates. If the date appears on an image that has the end of one examination and the beginning of another, create another section header.

Examination Month

Key the examination month in its three-letter abbreviation from the examination date using the dictionary for assistance. It will appear at the beginning of the examination, either typed in the header or stamped on the page. Not all examinations have dates. If the date appears on an image that has the end of one examination and the beginning of another, create another section header.

Examination Year

Key the examination year from the examination date. It will appear at the beginning of the examination, either typed in the header or stamped on the page. Not all examinations have dates. If the date appears on an image that has the end of one examination and the beginning of another, create another section header.

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using a dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Only key names individuals who are a part of the applicant's or examinee's immediate family. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

We are not keying names of grandparents, uncles and aunts, cousins, or any other relation that does not fall in the mentioned categories.

Age at Examination

Key the age of the individual being examinied.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Relation to Examinee

Key the relation of the individual to the examinee. Only use the term: self, mother, father, parent, child, son, daughter, sibling, brother, sister or spouse. Do not infer gender of an individual if it is not stated. We are only keying names of individuals who are the immediate family of the examinee. Immediate family is being defined as:

• self
• parents
• siblings
• spouse
• children

Birth Day

Key the birth day from the birth date.

Birth Month

Key the birth month in its three-letter abbreviation from the  birth date using the dictionary provided.

Birth Year

Key the birth year from the birth date.

Keying Image Samples

Cover page, Section header, etc.

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Additional Image Samples for Cover Pages

Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Additional Image Samples for Image with No Data