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Revision as of 19:30, 23 July 2010

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About this project

The County Cess and Valuation Rolls were compiled prior to 1855 for the purpose of tax collection. The tax applied only to land owners and not tenants. The Perth Burgh and Stent Rolls list the county inhabitants who were required to pay taxes within the burgh. All the rolls contain names, which are normally followed by occupations, of either the proprietor only or the tenant and the proprietor together. The fields to be keyed are: Proprietor Name, Tenant Name, Parish, Year, and Call Number. There are two form types from which to choose in order to key the fields: Tax Roll and Book Cover/ Title Page. A third form type is Index which is needed to separate out any index images but from which nothing is being keyed.

The project difficulty is set at Advanced because of the legibility and condition of the records. Most are legible and in good condition, but on quite a few images many names are written per page. A link for handwriting helps is included in the project instructions.

Need help keying this project?

Project Support Article
General Keying Standards
UK Records Message Board

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Tax Roll
Index
Book Cover / Title Page

Tax Roll

This image covers all the varied tax rolls (stent, cess, valuation, etc). The images display names, parishes, and, sometimes, year and call number.

Year

The Year can be found on a book cover, title page, or first page of a volume. Often a year range is given, 1847-1849. When a year range appears, key the earliest year. For images where the proprietor is written in bold above a group of tenants or dates, key the earliest year in the header. If the earliest year changes with the next proprietor, create a new section.
See Example

Parish

The Parish or burgh can be found at the top of the image or preceding a block of names. There may be several parishes per image. On some or the more recent images, the block of names are separated by streets. Do not key the streets. Using the drop-down dictionary provided, key the parish. If a parish does not appear in the dictionary, then key as seen.
See Example

Proprieter Prefix

Key any titles before the name, such as "Dr" or "Rev" in the Prefix field. For a name such as "The Right Honourable the Earl of Trellheim", key all in the prefix field.
See Example

Proprietor Given Name

The proprietor is the name which will appear on every type of tax roll. Oftentimes only the surname is given. It may appear in a column specifically entitled "proprietor" or may simply be the only name on the record. Often the name is followed by an occupation (such as merchant) which is not being keyed. Key the Given Name of the proprietor, using the drop-down dictionary to assist you. Key as seen when a name does not appear in the drop-down dictionary. If a given name does not appear, mark the field blank.
See Example

Proprietor Surname

The proprietor is the name which will appear on every type of tax roll. Oftentimes only the surname will appear. It may appear in a column specifically entitled "proprietor" or may simply be the only name on the record. Often the proprietor name is followed by an occupation (such as merchant)which is not being keyed. Key the Proprietor Surname using the drop-down dictionary to assist you. Key as seen when a surname does not appear in the dictionary. If a pair of names (Proprietor/Tenant) appears more than once on the image, it only needs to be keyed once. If their are two Proprietors or two Tenants, key each as a unique record.
See Example

Proprietor Suffix

Key all titles following the surname, such as "Jr" or "III."
See Example

Tenant Prefix

Key any titles before the name, such as "Dr" or "Rev" in the Prefix field. For names such as "The Right Honourable the Earl of Kinnoull" key all as a prefix.
See Example

Tenant Given Name

The Tenant Given Name, if it appears, will be found on only certain records. Oftentimes only the surname is given. On preprinted columnar images the Tenant will be found in a column named "Occupier", normally in the given name / surname format. On older handwritten images, the Tenant can be found preceding the name of the proprietor following the word "for", "John Gamble for Peter Lord". The tenant is John Gamble in the above example. Using the drop-down dictionary provided, key the given name. Key as seen when a name does not appear in the dictionary.
See Example

Tenant Surname

The Tenant Surname, if it appears, will be found on only certain records. On preprinted columnar images the Tenant will be found in a column named "Occupier", normally in the given name / surname format. On older handwritten images, the Tenant can be found preceding the name of the proprietor following the word "for", "John Gamble for Peter Lord". The tenant is John Gamble in the above example. Using the drop-down dictionary provided, key the surname. Key as seen when a surname does not appear in the dictionary. If a pair of Proprietor/Tenant appears more than once on an image it needs only be keyed once. If more than one Proprietor or Tenant is at a residence, key each as a unique record.
See Example

Tenant Suffix

Key all titles following the surname, such as "Jr" or "III."
See Example

Index

This image may have "Index" at the top followed by a nearly alphabetical listing of names. Page numbers will also appear with the list of names.

Book Cover / Title Page

This image is a book cover either front-facing or side-facing and will display the Year and title of the volume. This image can also be a title page which will often display a Call Number and, sometimes, the book title. Neither the Book Cover nor Title Page will display names.

Year

The Year can be found on a book cover, title page, or first page of a volume. Often a year range is given, 1847-1849. When a year range appears, key the earliest year.
See Example