World Archives Project: Plainfield, Hampshire County, Massachusetts, Vital Records, 1771-1930

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About this project This collection includes births, marriages, deaths, and intentions to marry. The event types are easily determined and the information easily retrieved from the short handwritten entries.

Contents

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General Keying Standards
Discussion Page
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Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Birth and Death
Marriage and Marriage Intention

Birth and Death

31672_B035808-00005.jpg

Use this form type for any image containing birth and death records.

Additional Birth and Death Sample Images

Event Type

Determine the event type (birth or death) from the information in the record. Key the first letter of the event type to activate the drop-down list. Select only an event type from the list. Birth: will have only birth information Death: will have death information and possibly birth information.
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. On birth and death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as prefixes. If "child of James Smith" appears, key "child of" into the prefix field, and "James Smith" into the father name fields. In this case, the primary given and surname fields would then be left blank.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Surname

Key the surname of the primary person to whom the record pertains using the provided drop-down list for assistance. If a surname does not appear in the dictionary then key the surname as seen.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided drop-down list for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
See Example

Gender

Key the gender of the primary person of the record. Enter "Male" for "M" and "Female" for "F." On records where gender is not explicitly stated, infer the gender based on the following rules. If no gender can be determined, then leave this field blank. Do not assume gender from the given name.

Key "Male" for:

  • son
  • boy
  • the groom
  • Mr.

Key "Female" for:

  • daughter
  • girl
  • wife
  • the bride
  • Miss

See Example

Birth Day

Key the day portion of the birth date. Key as seen.
See Example

Birth Month

Key the month portion of the birth date. Key the name of the month in full, even if abbreviated or written numerically on the record.
See Example

Birth Year

Key the year portion of the birth date. Key the year as seen, whether two or four digits.
See Example

Birth Location

Key the birth location from the record. The location may be found in the text of the record, in the header area of the page, or in its own column labeled "Birthplace" or "Place of Birth." Use the provided drop-down list to key the location. However, if the location is not in the list then key as seen. Separate jurisdictions such as town, county, and state with a comma.
See Example

Father Given

Key the first name or initial with any middle names or initials of the primary person's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Father Surname

Key the surname of the primary person's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the father, key the same surname as that of the child.
See Example

Mother Given

Key the first name or initial with any middle names or initials of the primary person's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Mother Surname

Key the surname of the primary person's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the mother, key the same surname as that of her husband (the child's father). If no surname is given for her husband, then enter the same surname as that of the child. For example, if it says "Jason Richards, son of James Richards and Lydia his wife, born June 27th," key "Richards" as the mother's surname. The mother's maiden name may sometimes be provided. It may be indicated be the words "maiden name", , "nee", the abbreviation "M. N." or simply by being written in parentheses after her married name. If the maiden name is given, key it as the surname instead of the married name.
See Example

Death Day

Key the day portion of the death date. Key as seen.
See Example

Death Month

Key the month portion of the death date. Key the name of the month in full, even if abbreviated or written numerically on the record.
See Example

Death Year

Key the year portion of the death date. Key the year as seen, whether two or four digits.
See Example

Death Location

Capture the death location of the deceased person. The location may be found in the text of the record or in the header of the page. For example, "Deaths in {place}" may be written in the header area of the page. Key this location as the death location. Do NOT key the location listed in the "Place of Internment" column as the death location. Key the location using the provided drop-down list. If a location is not on the list then key as seen. Separate jurisdictions such as town, county, and state with a comma
See Example

Age at Death

Key the age of the deceased person. Key the age according to the following rules:If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the age as 10.  If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths - 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number - 3.
See Example

Spouse Given

On death records, sometimes the deceased's spouse is listed. If present, key the spouse's first name or initial and any middle names. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Spouse Surname

On death records, sometimes the deceased's spouse is listed. If present, key the spouse's surname. If the spouse is a wife, and her maiden name is listed, key the maiden name as the surname instead of the married name. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Marriage and Marriage Intention

31672_B035810-00005.jpg

Use this form type for marriage records or marriage intentions. The heading of a marriage intention may read "An Intention of Marriage," Intentions of Marriage," "Intend Marriage," or "Purpose of Marriage."

Additional Marriage and Marriage Intention Images

Event Type

Determine the event type (marriage or intended marriage) from the information in the record. Key the first letter of the event type to activate the drop-down list. Select only an event type from the list. Marriage: will have marriage date information (no death).Intended Marriage: will have words "A Purpose of Marriage" or "An Intention of Marriage" at the beginning of the record. (Do not key any "Index to Intentions of Marriage" as the actual records will appear in other images).
See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen.
See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Surname

Key the surname of the primary person to whom the record pertains using the provided drop-down list for assistance. If a surname does not appear in the dictionary then key the surname as seen.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using the provided drop-down list for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
See Example

Spouse Given

Key the first name or initial and any middle names of the spouse or the intended spouse of the primary person. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.On marriage records, the primary person is the first, or top, person listed. This is usually the groom. The spouse is then the second, or bottom, person listed. This is usually the bride.
See Example

Spouse Surname

Key the surname of the spouse or of the intended spouse of the primary person. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.On marriage records, the primary person is the first, or top, person listed. This is usually the groom. The spouse is then the second, or bottom, person listed. This is usually the bride.
See Example

Gender

Key the gender of the primary person of the record. Enter "Male" for "M" and "Female" for "F." On records where gender is not explicitly stated, infer the gender based on the following rules. If no gender can be determined, then leave this field blank. Do not assume gender from the given name.

Key "Male" for:

  • son
  • boy
  • the groom
  • Mr.

Key "Female" for:

  • daughter
  • girl
  • wife
  • the bride
  • Miss

See Example

Spouse Gender

Key the gender of the spouse or intended spouse. Enter "Male" for "M" and "Female" for "F." On records where gender is not explicitly stated, infer the gender based on the following rules. If no gender can be determined, then leave this field blank. Do not assume gender from the given name.

Key "Male" for:

  • son
  • boy
  • the groom
  • Mr.

Key "Female" for:

  • daughter
  • girl
  • wife
  • the bride
  • Miss

See Example

Age at Marriage

Key the age of the primary person as seen on the marriage record. The primary person is the first person named. This is usually the groom. Key the age according to the following rules:If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the age as 10.  If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths - 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number - 3.
See Example

Spouse Age at Marriage

Key the age of the spouse, or intended spouse, as seen on the marriage record. The spouse is the second person named. This is usually the bride. Key the age according to the following rules:If an age includes years, months, and/or days then key only the years. For example, if an age appears as 10 years, 7 months then key the age as 10.  If an age appears in months only, such as 10 months, then key the age as a fraction of twelfths - 10/12. If an age includes a fraction, such as 3 3/8, key only the whole number - 3.
See Example

Marriage Day

Key the day portion of the marriage date or intended marriage date. Key as seen.On older, paragraph-style records, there is usually only one date associated with a record. Key this date as the marriage or intended marriage date.
See Example

Marriage Month

Key the month portion of the marriage date or intended marriage date. Key the name of the month in full, even if abbreviated or written numerically on the record. On older, paragraph-style records, there is usually only one date associated with a record. Key this date as the marriage or intended marriage date.
See Example

Marriage Year

Key the year portion of the marriage date or intended marriage date. Key the year as seen, whether two or four digits. On older, paragraph-style records, there is usually only one date associated with a record. Key this date as the marriage or intended marriage date.
See Example

Birth Location

Later marriage records may include a field or column for the birthplace of each spouse. Key the primary person's birthplace when present. Use the provided drop-down list to assist you. However, key the location as seen. Separate jurisdictions such as town, county, and state with a comma. Only key information that is written on the record.Do NOT key where someone is from as their birth location. For example, if it says "John Smith and Jane Ross both of Plainfield," "Plainfield" should not be keyed as their birth location.
See Example

Spouse Birth Location

Later marriage records may include a field or column for the birthplace of each spouse. Key the spouse's birthplace when present. Use the provided drop-down list to assist you. However, key the location as seen. Separate jurisdictions such as town, county, and state with a comma. Only key information that is written on the record.Do NOT key where someone is from as their birth location. For example, if it says "John Smith and Jane Ross both of Plainfield," "Plainfield" should not be keyed as their birth location.
See Example

Marriage Location

Key the marriage location. This location may be found in the text of the record, in its own column labeled "Marriage Place" or "Place of Marriage," or in the header if a column is not included. If provided in the header, it will say something such as "Marriages in {place}." Key the location using the provided drop-down list. If a location is not on the list then key as seen. Separate jurisdictions such as town, county, and state with a comma. Do NOT key where someone is from as the marriage location. For example, if it says "John Smith and Jane Ross both of Plainfield," "Plainfield" should not be keyed as the marriage location.
See Example

Father Given

Key the first name or initial with any middle names or initials of the primary person's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Father Surname

Key the surname of the primary person's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the father, key the same surname as that of the child.
See Example

Mother Given

Key the first name or initial with any middle names or initials of the primary person's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Mother Surname

Key the surname of the primary person's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the mother, key the same surname as that of her husband (the child's father). If no surname is given for her husband, then enter the same surname as that of the child. For example, if it says "Jason Richards, son of James Richards and Lydia his wife, born June 27th," key "Richards" as the mother's surname. The mother's maiden name may sometimes be provided. It may be indicated be the words "maiden name", , "nee", the abbreviation "M. N." or simply by being written in parentheses after her married name. If the maiden name is given, key it as the surname instead of the married name.
See Example

Spouse Father Given

Key the first name or initial with any middle names or initials of the spouse's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Spouse Father Surname

Key the surname of the spouse's father. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the father, key the same surname as that of the spouse (his child).
See Example

Spouse Mother Given

Key the first name or initial with any middle names or initials of the spouse's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the name as seen.
See Example

Spouse Mother's Surname

Key the surname of the spouse's mother. Use the provided drop-down list for assistance. If a name does not appear in the dictionary then key the surname as seen. If a surname is not specifically given for the spouse's mother, key the same surname as that of her husband (the spouse's father). If no surname is given for the spouse father, then enter the same surname as that of the spouse (her child). The mother's maiden name may sometimes be provided. It may be indicated be the words "maiden name", , "nee", the abbreviation "M. N." or simply by being written in parentheses after her married name. If the maiden name is given, key it as the surname instead of the married name.
See Example

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