World Archives Project: New South Wales, Australia, Government Gazettes, 1853-1899 (Part 2)

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Revision as of 15:14, 6 February 2014

About this project This collection contains gazettes published weekly in New South Wales, Australia that include Acts of Parliament, land transactions, criminal notices, will and probate notices, military desertions, government appointments, missing people and more.

Contents

Need help keying this project?

Click here to view Keying Standards
Click here to post a question on the Discussion page.
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Click here to see Tips For Keyers

Project Instructions This collection contains gazettes published weekly in New South Wales, Australia that include Acts of Parliament, land transactions, criminal notices, will and probate notices, military desertions, government appointments, missing people and more.

Similar to newspaper articles, keying this project will require some reading in order to extract the desired fields. Only key data from articles when at least one name is present. If a name appears multiple times in an article, only key the name once. Sometimes, especially in escaped prisoner or convict notices, known aliases will be listed. Key up to two aliases per individual (the first two).

When the image/page is in 2 parts or columns ( as in keying image examples 2 & 3)key names down the left hand side/column then down the right hand side/column.

Do NOT key names of authors within the "Publications for Sale" nor in the "List of Monies Received by Government Printer" (these would have already been keyed from articles) usually shown at the end of each gazette. If there are no other names to be keyed change form type to Cover Page.

You will likely encounter multiple event types, but all images with names to be keyed should be classified as "Gazette Page With Names".

We will not be keying the gazette publication dates (located in header of first page and at bottom of some others), as we already have them captured.

If your article or series of articles continues onto a second image, you may copy down any relevant information to all appropriate individuals.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Gazette Page With Names
Cover page, Section header, etc
Image with no data

Gazette Page With Names

File:NewSWP2 GazettePageWithNames 1.JPG

Choose the "Gazette Page With Names" form type for images with names to be keyed.

Additional Image Samples

Page Number

Key the page number as seen. Page number is usually found at the top of the page.

Event Type

Key the event type using the dictionary provided. Event type is the type of event being reported in the gazette. Event type may be found in the header or record level depending on the type and format of the article. Copy the event type to all individuals for whom it applies. When event type is located on a previous image that is apart of your image set, copy it down, otherwise leave this field blank.

The following events will be found in this collection:
Bankruptcy\Insolvency Notice
Convict\Prisoner Notice
Crime\Criminal Act
Government Appointment
Land Transaction (NOTE: This event type covers all land related articles.)
Ownership details of deceased persons
Military
Mining License
Missing People
Next of Kin Notice
Other
Professional Listing
Unclaimed Letter
Will\Probate Notice

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person or persons as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Do not key ranks.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals to whom the record or article applies. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals to whom the record or article applies. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals to whom the record or article applies. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.

If a name appears multiple times within an article, only key it once. Only key the name of the individual or individuals to whom the record or article applies. Do not key the names of authors often listed at the end of articles. We will also not usually key the names of Mayors, Governors, etc., unless the article is specifically about them.

Event Day

Key the day from the event date as seen on the record. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Event Month

Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. If the month appears as a number, key as seen. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Event Year

Key the year from the event date as seen on the record. Event date is the date the event took place and may be found within an article.

Where possible, key an event date for each individual. If there are multiple individuals in an article, but only one date, key the same date for each individual. If there is no date on the record level (listed with an article or individual), key the date from the header of the article and copy down for each individual.

Event Locality

Key the event locality (town, district, city or parish) as seen on the record using the dictionary provided for assistance. Event locality is where the event took place.

If there are multiple parishes or cities, key the first one to appear. If there are multiple localities such as town, district, city or parish, key all fields into event location separated with a comma. (With the exception of county, which has it's own field).

Do not key street addresses.  If the only location given is a street address, with no town, district, city or parish, then leave the location field empty.

Where possible, key an event location for each individual. If there are multiple individuals in an article, but only one location, key the same location for each individual. If there is no location on the record level (listed with an article or individual), key the location from the header of the article and copy down for each individual.

Event County

Key the event county as seen on the record using the dictionary provided for assistance. Event county is where the event took place. Only capture data into the county field if the record clearly identifies a place-name as a "County".  Do not key any other types of location into the County field.

Where possible, key an event location for each individual. If there are multiple individuals in an article, but only one location, key the same location for each individual. If there is no location on the record level (listed with an article or individual), key the location from the header of the article and copy down through each individual. If there are multiple counties, key the first one to appear.

If the county being captured is a place other than NSW, in addition to the county, please capture the state and country separated with a comma.

Alias Given 1

Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

Alias Surname 1

Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". Key the alias surname as seen on the record using the dictionary provided for assistance.

Alias Given 2

Occasionally multiple alternate names may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee". Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance.

Alias Surname 2

Key any Alias Surname which appears. Occasionally multiple alternate names may be recorded for a given individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for" or the words "nee" or "formerly". Key the alias surname as seen on the record using the dictionary provided for assistance.

Keying Image Samples



Cover page, Section header, etc



Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, ect.

Additional Image Samples



Image with no data



Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.

Additional Image Sample

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