World Archives Project: Minnesota, State School and Hospital Records

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About this project This collection contains records from various state hospitals. Included are patient profiles, as well as admission and discharge records.

Contents

Need help keying this project?


Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Hospital Record
Hospital Record Page 2
Index

Hospital Record

41563_b034753-00006.jpg

Choose the "Hospital Record" form type when the image contains names of patients addmitted and discharged from the hospital. It will typically also include information about the patient. Images that contain names with page numbers should be classified as "Index."

Prefix

Key any titles before the given name, such as "Dr," "Rev," "Mr" or "Mrs," as seen on the image using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
See Example

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Key only names of those admitted or discharged from the hospital.
See Example

Surname

Key the surname as seen on the record using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
See Example

Suffix

Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
See Example

Residence City

Key the residence city from the residence information portion of the record as seen on the image using the dictionary provided to assist you. The residence of an individual is where they typically reside, and not the location of the hospital.
See Example

Residence County

Key the residence county from the residence information portion of the record as seen on the image using the dictionary provided to assist you. The residence county will typically be denoted by "Co." or "County", or written on a line designated for county. Do not key "County", "Co" or any other abbreviation meaning county.The residence of an individual is where they typically reside, and not the location of the hospital.
See Example

Residence State

Key the state in its full form using the dictionary provided to assist you. Only key a residence state if a state other than Minnesota is recorded. If there is no state recorded or is recorded as Minnesota, leave this field blank.
See Example

Admittance Day

Key the day from the admittnace date.
See Example

Admittance Month

Key the month of the admittance date in its three-letter abbreviation using the dictionary provided to assist you.
See Example

Admittance Year

Key the year from the admittance date.
See Example

Gender

Key the gender in its full form using the dictionary provided to assist you.
See Example

Age

Key the age of the individual only when no birth year is recorded. If a birth year is recorded on the image, then the age field should be left blank.
See Example

Birth Place

Key the birth place as seen on the image using the dictionary provided to assist you.
See Example

Birth Day

Key the day from the birth date when available.
See Example

Birth Month

Key the month from the birth date when available in its three-letter abbreviation using the dictionary provided to assist you.
See Example

Birth Year

Key the year from the birth date when available.
See Example

Discharge Day

Key the day from the discharge date. Only key discharge dates if there is no admittance date available.
See Example

Discharge Month

Key the month from the discharge date in its three-letter abbreviation using the dictionary provided to assist you. Only key discharge dates if there is no admittance date available.
See Example

Discharge Year

Key the year from the discharge date. Only key discharge dates if there is no admittance date available.
See Example

Hospital Record Page 2

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Choose the "Hospital Record Page 2" form type when the image is the right side page of a book that contains information, but no names of individuals that were admitted into the hospital.

Index

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Choose the "Index" form type when the image is of an interal index, containing only a person's name and a page number.



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