World Archives Project: Minnesota, State School and Hospital Records
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'''Project Instructions''' | '''Project Instructions''' | ||
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| - | This collection contains | + | This collection contains patient profiles, admission and discharge from various state-run hospitals and schools located in Minnesota. You may encounter patients from states other than Minnesota and will need to enter the state in the Residence State field. The Residence State field should only be keyed if it is a state other than Minnesota. |
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| + | Many records will not record the patient's birth date; in these cases enter the Age of the individual. If the birth date is available, the age should not be keyed. | ||
| - | + | Discharge dates should only be keyed when no admittance date is available. This will typically occur on images where the records are organized by date rather than by patient. | |
| - | + | When you encounter an image with patient information but no names are listed the image should be classified as a Hospital Record Page 2 form type. | |
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'''Project-specific sample images and form field help:''' | '''Project-specific sample images and form field help:''' | ||
Revision as of 22:00, 4 February 2013
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About this project
This collection contains records from various state hospitals. Included are patient profiles, as well as admission and discharge records.
This project is in Testing
This project is being tested at the moment and is not available for keying.
Need help keying this project?
Project Instructions
This collection contains patient profiles, admission and discharge from various state-run hospitals and schools located in Minnesota. You may encounter patients from states other than Minnesota and will need to enter the state in the Residence State field. The Residence State field should only be keyed if it is a state other than Minnesota.
Many records will not record the patient's birth date; in these cases enter the Age of the individual. If the birth date is available, the age should not be keyed.
Discharge dates should only be keyed when no admittance date is available. This will typically occur on images where the records are organized by date rather than by patient.
When you encounter an image with patient information but no names are listed the image should be classified as a Hospital Record Page 2 form type.
Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Hospital Record
Hospital Record Page 2
Index
Cover page, Section header, etc.
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Hospital Record
Choose the "Hospital Record" form type when the image contains names of patients addmitted and discharged from the hospital. It will typically also include information about the patient. Images that contain names with page numbers should be classified as "Index."
Additional Image Samples
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Prefix
Key any titles before the given name, such as "Dr," "Rev," "Mr" or "Mrs," as seen on the image using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
Given
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Key only names of those admitted or discharged from the hospital.
Surname
Key the surname as seen on the record using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided to assist you.Key only names of those admitted or discharged from the hospital.
Residence City
Key the residence city from the residence information portion of the record as seen on the image using the dictionary provided to assist you. The residence of an individual is where they typically reside, and not the location of the hospital.
Residence County
Key the residence county from the residence information portion of the record as seen on the image using the dictionary provided to assist you. The residence county will typically be denoted by "Co." or "County", or written on a line designated for county. Do not key "County", "Co" or any other abbreviation meaning county.The residence of an individual is where they typically reside, and not the location of the hospital.
Residence State
Key the state in its full form using the dictionary provided to assist you. Only key a residence state if a state other than Minnesota is recorded. If there is no state recorded or is recorded as Minnesota, leave this field blank.
Admittance Day
Key the day from the admittnace date.
Admittance Month
Key the month of the admittance date in its three-letter abbreviation using the dictionary provided to assist you.
Admittance Year
Key the year from the admittance date.
Gender
Key the gender in its full form using the dictionary provided to assist you.
Age
Key the age of the individual only when no birth year is recorded. If a birth year is recorded on the image, then the age field should be left blank.
Birth Place
Key the birth place as seen on the image using the dictionary provided to assist you.
Birth Day
Key the day from the birth date when available.
Birth Month
Key the month from the birth date when available in its three-letter abbreviation using the dictionary provided to assist you.
Birth Year
Key the year from the birth date when available.
Discharge Day
Key the day from the discharge date. Only key discharge dates if there is no admittance date available.
Discharge Month
Key the month from the discharge date in its three-letter abbreviation using the dictionary provided to assist you. Only key discharge dates if there is no admittance date available.
Discharge Year
Key the year from the discharge date. Only key discharge dates if there is no admittance date available.
Keying Image Samples
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Hospital Record Page 2
Choose the "Hospital Record Page 2" form type when the image is the right side page of a book that contains information, but no names of individuals that were admitted into the hospital.
Index
Choose the "Index" form type when the image is of an interal index, containing only a person's name and a page number.
Additional Image Samples
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Cover page, Section header, etc.
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Image with no data
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
