World Archives Project: Minnesota, Spanish American War Muster Rolls and Casualty Lists

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Revision as of 05:13, 28 March 2013

About this project This collection is from Minnesota and is Spanish America War Muster Rolls and Casualty Lists. Fields to be keyed are: Name, Military Date, Rank, Military City, Military State, Military Country, Residence City, Residence State and Death Date.

Contents

Need help keying this project?

Project Instructions
In this collection you will encounter both Muster Rolls and Casualty Lists--both should be classified as the "List" form type. From these records we will be keying information for each individual listed including: Name, Military Date, Rank, Military City, Military State, Military Country, Residence City, Residence State and Death Date.

Only the name of the primary individual should be keyed. Names that appear in the remarks section should not be keyed. If an image does not contain names of the primary person, such as a second page or document so large it spreads over 2 images, it should be classified as a "Cover page, Section header, etc." form type.

The military date will typically appear after the name. When multiple military dates appear, such as an enlistment, muster and last paid date, key from the earliest date. If there is not a military date listed at the record level, key the earliest date found in the header of the image. This date should be keyed to all records to which it applies. Some images will contain no military date.

Do not key ditto marks when they appear--the date and place should be copied down from the previous value.



Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
List
Cover page, Section header, etc.
Image with no data

List

32533_b035924-00002.jpg

Choose the "List" form type when the image contains names that need to be keyed. Images that only have names in the "Remarks" column should be classified as "Cover page, Section header, etc."

Additional Image Samples

Keying Sample

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

The Given Name can be located in the following locations titled: "Name" or "Changes in Officers" or "Commanding Officer". The order of the name can be either ("Given", "Surname") or ("Surname", "Given"). Do not key any names from the "Remarks" column.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

The Surname can be located in the following locations titled: "Name" or "Changes in Officers" or "Commanding Officer". The order of the name can be either ("Given", "Surname") or ("Surname", "Given"). Do not key any names from the "Remarks" column.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Rank

When provided, key the Rank, which can be located in the column titled "Rank" or just before the Name.

Military Day

When provided, key the Military Day from the Military Date. Typically the Military Date will appear after the name. When multiple Military Dates appear key from the earliest date. If there is not a Military Date for each record then key the earliest date in the header of the image and copy down for every record if provided. The Military Date can be located in several locations.

Military Month

When provided, key the Month in its three letter format from the Military Date using the dictionary provided. Typically the Military Date will appear after the name. When multiple Military Dates appear key from the earliest date. If there is not a Military Date for each record then key the earliest date in the header of the image and copy down for every record if provided.

Military Year

Key the 2 or 4 digit Year from the Military Date. Typically the Military Date will appear after the name. When multiple Military Dates appear key from the earliest date. If there is not a Military Date for each record then key the earliest date in the header of the image and copy down for every record if provided.

Military City

When provided, key the Military City, which can be located in one of the following columns titled: "Where" or "Place" or in the Header of the image.

If provided, key the Military City located by each record.

If there is not a Military City by each record, and if provided, key the Military City in the header of the image and copy down for each record.

If there is a Military City located in the header and by each record, then only key the Military City by the record.

Military State

Using the given dictionary and when provided, key the Military State in its full form. The Military State will usually be Minnesota.

If provided, key the Military State located by each record.

If there is not a Military State by each record, and if provided, key the Military State in the header of the image and copy down for each record.

If there is a Military State located in the header and by each record, then only key the Military State by the record.

Military Country

When provided, key the Military Country only when the Country is stated. Leave this field blank for locations within the United States. The most common country will be the Phillippine Islands.

If provided, key the Military Country located by each record.

If there is not a Military Country by each record, and if provided, key the Military Country in the header of the image and copy down for each record.

If there is a Military Country located in the header and by each record, then only key the Military Country by the record.

Residence City

Key the Residence City or Town using the dictionary provided for assistance. If a city or town does not appear in the dictionary then key the city or town as seen.

The Residence City is located in the column titled: "RESIDENCE"

Only key Residence City when it is labeled in this column.

Residence State

Key the state of residence using the dictionary provided for assistance.

The Residence State is located in the column titled: "RESIDENCE"

Only key Residence State when it is labeled in this column.

Death Day

When provided, key the death day from the designated death date. The Death Date can be located by the following title of: "Killed" or "Died".

Death Month

When provided, key the death month from the designated death date. Using the provided dictionary, key the three-letter abbreviation for the month. The Death Date can be located by the following title of: "Killed" or "Died".

Death Year

When provided, key the Death Year from the designated death date. The Death Date can be located by the following title of: "Killed" or "Died".

Keying Image Samples

Cover page, Section header, etc.

File:MN Cover Page 1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Additional Image Samples

Image with no data

File:MN No Data 1.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

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