World Archives Project: Medway, Kent, England, Poor Law Union Records, 1838-1948 (Part 3)

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This collection contains records created as a result of the Poor Laws in England. Records include admission and discharge registers, birth and death registers, registers of children, etc.

Project Overview

View Keying Standards
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Project Instructions Before modern welfare systems were put in place in England, the poor who could not work were required to receive assistance in a Workhouse, later termed a Poor Law Institution when Outdoor Relief (receipt of money and goods outside an institution) was not available to them.

Workhouses were created in every Parish to provide for the poor, but were also designed to make life worse inside of them in an effort to discourage those who were able bodied from entering in. (Parishes that were too small were allowed to group together and create a Workhouse Union.) Many of the abuses and problems associated with the Poor Laws and Workhouses are detailed in the novels and serials written by Charles Dickens.

Admission and Discharge
The records we are keying contain information regarding the admission of individuals into a workhouse and their subsequent discharge. Some books contain detailed information about the various persons who came and went (including diet information), while others are sparse, only containing the name of the individual and their dates of arrival and departure.

Birth and Death
Registers containing records of births and deaths within a workhouse.

Things to Remember
Each person appearing on a document should be keyed as a unique record.

Project Form Types and Field Helps
Admission and Discharge
Birth
Death
Book Cover
Index
Cover page, Section header, etc.
Image with no data
Microfilm
Titleboard


Admission and Discharge

MedwayKentEngPoorLaw AD.JPG

Choose the 'Admission and Discharge' form type for images with the words "Admitted," "Discharged," "Admission and Discharge," "The Religious Creed Register," "Hospital Admission Register," "Relief List," "Register of Lunatics," or something similar in the header of the image.

Also, any image with an admission or discharge date should be captured as an 'Admission and Discharge" form type.

Admission and Discharge Keying Instructions

Admission Day

Key the day in its numerical form from the admission date. Admission date may be found in the column labeled "Date of Admission."

If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.

Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Admission Month

Key the month as an abbreviation from the admission date using the dictionary provided for assistance. Admission date may be found in the column labeled "Date of Admission."

If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.

Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Admission Year

Key the year in its numerical form from the admission date. Admission date may be found in the column labeled "Date of Admission."

If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.

Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Discharge Day

Key the day in its numerical form from the discharge date. Discharge date may be found in the column labeled "Date of Discharge."

If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.

Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Discharge Month

Key the month as an abbreviation from the discharge date using the dictionary provided for assistance. Discharge date may be found in the column labeled "Date of Discharge."

If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.

Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Discharge Year

Key the year in its numerical form from the discharge date. Discharge date may be found in the column labeled "Date of Discharge."

If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.

Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name.

Suffix

Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.

Age

Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".

Gender

When present, key the sex or gender as an abbreviation from the record ("M" or "F"). On some images gender will be in a column labeled "Sex" or "Whether Male or Female." On other images, the gender is represented by a tick or check mark in one of two columns labeled "Boys" or "Girls."

Birth Day

Key the day in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

Birth Year

Key the year in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

From Whence Admitted

Key 'From Whence Admitted' as seen on the record using the dictionary provided for assistance. From whence admitted may be found in the column labeled or near the words "Parish from which admitted" or in rare cases simply "Parish."

Admission and Discharge Image Samples



Birth

MedwayKentEngPoorLaw Birth.JPG

Choose the 'Birth' form type for images with "Register of Births" in the header of the image.

Birth Keying Instructions

Birth Year

Key the year in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

Birth Day

Key the day in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.

Gender

When present, key the sex or gender as an abbreviation from the record ("M" or "F"). On some images gender will be in a column labeled "Sex" or "Whether Male or Female." On other images, the gender is represented by a tick or check mark in one of two columns labeled "Boys" or "Girls."

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Mother name may be found in the column labeled "Names of Parents, or Mother."

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance.

Mother name may be found in the column labeled "Names of Parents, or Mother."

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Father name may be found in the column labeled "Names of Parents, or Mother."

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance.

Father name may be found in the column labeled "Names of Parents, or Mother."

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.

Birth Image Samples



Death

MedwayKentEngPoorLaw Death.JPG

Choose the 'Death' form type for images with "Register of Deaths" in the header of the image.

Death Keying Instructions

Death Year

Key the year in its numerical form from the death date. Death date may be found in the column labeled "Date of Death" or something similar.

Death Month

Key the month as an abbreviation from the death date using the dictionary provided for assistance. Death date may be found in the column labeled "Date of Death" or something similar.

Death Day

Key the day in its numerical form from the death date. Death date may be found in the column labeled "Date of Death" or something similar.

Suffix

Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Death: May be found in the column labeled "Name" or something similar.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Death: May be found in the column labeled "Name" or something similar.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance.

Age at Death

Key the age at the time of death. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".

From Whence Admitted

Key 'From Whence Admitted' as seen on the record using the dictionary provided for assistance. From whence admitted may be found in the column labeled or near the words "Parish from which admitted" or in rare cases simply "Parish."

Gender

When present, key the sex or gender as an abbreviation from the record ("M" or "F"). On some images gender will be in a column labeled "Sex" or "Whether Male or Female." On other images, the gender is represented by a tick or check mark in one of two columns labeled "Boys" or "Girls."

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Father name may be found in the column labeled "Names of Parents, or Mother."

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance.

Father name may be found in the column labeled "Names of Parents, or Mother."

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Mother name may be found in the column labeled "Names of Parents, or Mother."

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance.

Mother name may be found in the column labeled "Names of Parents, or Mother."

Death Image Samples



Book Cover

MedwayKentEngPoorLaw Book Cover 2.JPG

Choose 'Book Cover' for images of the cover of each book.

Book Cover Image Samples



Index

MedwayKentEngPoorLaw Index 1.JPG

Images of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.

Index Image Samples



Cover page, Section header, etc.

MedwayKentEngPoorLaw Capture 1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Cover page Image Samples



Image with no data



Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Microfilm

MedwayKentEngPoorLaw Microfilm 1.JPG

Images that contain information about the microfilm reel. These are images that were introduced to the collection when it was microfilmed, and are not part of the registers.

Microfilm Image Samples



Titleboard

MedwayKentEngPoorLaw Titleboard 1.JPG

Choose 'Title Board' for title board images.

Titleboard Image Samples