World Archives Project: Georgia, Civil War Correspondence, 1847-1865

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About this project Correspondence received by Governors George W. Towns, Howell Cobb, Joseph E. Brown, and Herschel V. Johnson during the Civil War years, and several decades previous. The project difficulty level is set at easy because there are few fields to be keyed and letters are legibile.

Contents

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Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Book Page
File Folder
First Page of Letter
Consecutive Letter Pages

Read the description for each form type to accurately choose which form type best fits the image. Other images that have information written on them but do not fall into one of the forms listed above should be classified as “Cover page, Section header” forms. This could include letter cover pages and other miscellaneous pieces of paper.

If there are several entries on the image for the same person (has exactly the same name) key the name only once, using all instances to enter the most full name. For example, if you see “F A Nisbet” and “Eugenius Nisbet” on the same image key “Eugenius A Nisbet”.

Book Page

32307_1020705384_0002-00138_loqf.jpg

Select this form type for images that are bound together in a book. This can often be identified by the page seam to the left or right side of the image (depending on which side of the page is shown), or by a page number in the upper left or right-hand corners.

Prefix

Key the name of the person writing or receiving the correspondence. Key any titles before the given name, such as "Dr," "Rev," "Mr," or "Mrs", using the provided dictionary for assistance. Sometimes the prefix is written in parentheses following the given name. See Example

Given

Key the first name or initial and any middle names of the person writing or receiving the correspondence. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen. The name in the Book Page form type can be found at the beginning of the entry or at the end if the entry is simply addressed as "Dear Sir". If the entry is addressed to one of the govenors, then key the signature at the end of the entry. If there are several entries on the page for the same person (has the same name) key only once, using the most full version of the name. For example, if you see "E.A. Nisbet" and "Eugenius A. Nisbet" on the same image, key "Eugenius A. Nisbet" as the person's name. Do not key "George W. Towns," "Howell Cobb," "Joseph E. Brown," or "Herschel V. Johnson" who are the governors to whom the letters were sent.
See Example

Surname

Key the surname of the person writing or receiving the correspondence. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen. The name in the Book Page form type can be found at the beginning of the entry or at the end if the entry is simply addressed as "Dear Sir". If there are several entries on the page for the same person (has the same name) key only once, using the most full version of the name. For example, if you see "E.A. Nisbet" and "Eugenius A. Nisbet" on the same image, key "Eugenius A. Nisbet" as the person's name.Do not key "George W. Towns," "Howell Cobb," "Joseph E. Brown," or "Herschel V. Johnson" who are the governors to whom the letters were sent.
See Example

Suffix

Key the name of the person writing or receiving the correspondence. Key all titles, such as "Jr" or "III", following the surname of the person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.  See Example

Correspondence Day

Key the correspondence day as seen in the correspondent date on the letter. This date usually appears at the top of the letter in the month-day-year format. If there are several entries on the page for the same person (has the same name) key the name only once along with the earliest date and location. This will usually be the date and location printed near the top of the page.
See Example

Correspondence Month

Key the correspondence month in the correspondence date. Key the month in its complete alpha form. For example, in the date 8-20-1862 the month would be keyed as August. If there are several entries on the page for the same person (has the same name) key the name only once along with the earliest date and location. This will usually be the date and location printed near the top of the page.
See Example

Correspondence Year

Key the two or four digit number designated as the correspondence year in the correspondence date. If there are several entries on the page for the same person (has the same name) key the name only once along with the earliest date and location. This will usually be the date and location printed near the top of the page.
See Example

Locality

Key the locality from which the correspondence was written as seen. If there are several entries on the page for the same person (has the same name) key the name only once along with the earliest date and location. This will usually be the date and location printed near the top of the page. Only key a geographical location. Do not include the regiment that the letter was sent from.

Separate jurisdictions such as town, county, and state with a comma.  Key the state name as seen. See Example

File Folder

32307_1020705384_0001-00000_loqf.jpg

Select this form type for images of file folders. Names and dates are typically written across the top of the folder.

Prefix

Key the name of the person writing or receiving the correspondence. On file folders this person is typically written in the upper left corner of the folder. Key any titles before the given name, such as "Dr," "Rev," "Mr," or "Mrs", using the provided dictionary for assistance. Sometimes the prefix is written in parentheses following the given name. See Example

Given

Key the first name or initial and any middle names of the person writing or receiving the correspondence. On file folders this person is typically written in the upper left corner of the folder. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen. The name on the file folder form types appears in the Surname / Given name format.  If a "name" other than the name of a person appears on the file folder, such as "Justices Liberty Co", key the phrase into the surname field. If there are several entries on the page for the same person (has the same name) key only once, using the most full version of the name. For example, if you see "E.A. Nisbet" and "Eugenius A. Nisbet" on the same image, key "Eugenius A. Nisbet" as the person's name.Do not key "George W. Towns," "Howell Cobb," "Joseph E. Brown," or "Herschel V. Johnson" who are the governors to whom the letters were sent.
See Example

Surname

Key the surname of the person writing or receiving the correspondence. On file folders this person is typically written in the upper left corner of the folder. Use the provided dictionary for assistance. If a name does not appear in the dictionary then key the name as seen. The name on the File Folder form types appears in the Surname / Given name format.  If a "name" other than the name of a person appears on the file folder, such as "Justices Liberty Co", key the phrase into the surname field.If there are several entries on the page for the same person (has the same name) key only once, using the most full version of the name. For example, if you see "E.A. Nisbet" and "Eugenius A. Nisbet" on the same image, key "Eugenius A. Nisbet" as the person's name.Do not key "George W. Towns," "Howell Cobb," "Joseph E. Brown," or "Herschel V. Johnson" who are the governors to whom the letters were sent.
See Example

Suffix

Key the name of the person writing or receiving the correspondence. On file folders this person is typically written in the upper left corner of the folder. Key all titles, such as "Jr" or "III", following the surname of the person, using the provided dictionary for assistance. If a suffix does not appear in a dictionary then key the suffix as seen

See Example

First Page of Letter

32307_1020705384_0000-00001.jpg

Select this form type for images that contain the first page of letter contained in a file folder. The first page of a letter can be identified by key words and phrases, such as the salutations "To" or "Dear." A date is often included at the top of the first page of a letter as well as a locality.

Correspondence Day

Key the correspondence day as seen in the correspondent date on the letter. This date usually appears at the top of the letter in the month-day-year format.
See Example

Correspondence Month

Key the correspondence month in the correspondence date. Key the month in its complete alpha form. For example, in the date 8-20-1862 the month would be keyed as August.
See Example

Correspondence Year

Key the two or four digit number designated as the correspondence year in the correspondence date.
See Example

Locality

Key the locality from which the correspondence was written as seen. Often the locality will be found at the top of the letter. Only key a geographical location. Do not include the regiment that the letter was sent from.

Separate jurisdictions such as town, county, and state with a comma.  Key the state name as seen, whether abbreviated or spelled out in full.
See Example

Consecutive Letter Pages



Use this form type for images that contain the second, third, etc. pages of a correspondence found in file folder. These images are identified by the exclusion of a salutation and, possibly, the locality and date. No information will be keyed from these images but they must be classified properly in order to keep the entire correspondence together.

This form type is also used for short summaries of the letters, as pictured in the first two images above.  Apparently the Governors' office staff wrote these notes, usually on the back of the folded letter, to say who they were from, what they were about, and the reply. 

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