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About this project This collection consists of index cards with biographical and occupational information. There are various types of index cards; however, only fields from one of the types will be keyed. The fields are easily identifiable and the records legible. The keying difficulty level is set at easy.

Contents 1 Need help keying this project? 2 Biographical Card 1 (with pre-printed lines) 2.1 Prefix 2.2 Given 2.3 Surname 2.4 Suffix 2.5 Birthplace 2.6 Birth Month 2.7 Birth Day 2.8 Birth Year 2.9 Father Given 2.10 Father Surname 2.11 Mother Given 2.12 Mother Surname 2.13 Spouse Given 2.14 Spouse Surname 2.15 Marriage Location 2.16 Marriage Month 2.17 Marriage Day 2.18 Marriage Year 2.19 Death Location 2.20 Death Month 2.21 Death Day 2.22 Death Year 3 Biographical Card 2 (NOT a preprinted form) 3.1 Prefix 3.2 Given 3.3 Surname 3.4 Suffix 3.5 Event Day 3.6 Event Month 3.7 Event Year 3.8 Event Location 4 Consecutive Index Card 4.1 Card Side

Need help keying this project?

If you have questions about keying or reviewing this project please post them on the Discussion page.

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Biographical Card 1 (with pre-printed lines)
Biographical Card 2 (NOT a pre-printed form)
Consecutive Index Card

Biographical Card 1 (with pre-printed lines)

These cards are identified by ALL of the following: a bold title, "California State Library"; a "Name in full" line; a "Born at" line which includes an "on" portion; a "Father" line; a "Mother (maiden name in full)" line; an "If married, to whom?" line; a "Place" line; a "Date" line; a "Where educated" line; sometimes a "Profession or occupation" line; a "Years spent in California" line; a "Residence in State" line; sometimes a "Pseudonyms" line; sometimes a "Place and date of death line"; and, a "Present address" line.  Not all information from these cards will be keyed.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs".  A prefix may be keyed or selected from the drop-down list.
See Example

Given

Key the first name or initial and any middle names of the primary person. The primary name is usually found on the "Name in full" line at the top of the card. Key the name as seen, using the provided drop-down list to assist you. Sometimes the primary name may appear multiple times on the card. When this happens, key the most complete version of the name from wherever it may appear.
See Example

Surname

Key the surname of the primary person. The primary name is usually found on the "Name in full" line at the top of the card. Key the name as seen, using the provided drop-down list to assist you.Sometimes the primary name may appear multiple times on the card. When this happens, key the most complete version of the name from wherever it may appear.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the Surname.  A suffix may be keyed or selected from the drop-down list.
See Example

Birthplace

Key the birth location from the "Born at" or "Place and date of birth" lines.  The location may be keyed as seen or selected from the drop-down list. Be sure to key both city and state.
See Example

Birth Month

Key the birth month from the "on" portion of the "Born at" line or from the "Place and date of birth" line.  Key the full month or select full month from the drop-down list.
See Example

Birth Day

Key the birth day from the "on" portion of the "Born at" line or from the "Place and date of birth" line.
See Example

Birth Year

Key the birth year from the "on" portion of the "Born at" line or from the "Place and date of birth" line.  Key as seen whether two or four digits. 
See Example

Father Given

Key the father given name from the "Father" or the "Parents Father" lines. The father given name consists of any first names or initials and any middle names or initials. A name may be keyed or selected from the drop-down list. If a name is not found in the dictionary, key the name as seen. Do not key any prefixes such as "Mr." or "Captain."
See Example

Father Surname

Key the father surname from the "Father" or the "Parents Father" lines. A name may be keyed or selected from the drop-down list. If a name is not found in the dictionary, key the name as seen. If fathers surname is not shown, leave blank.
See Example

Mother Given

Key the mother given name from the "Mother (maiden name in full)" or the "Parent Mother (maiden name in full) lines. The given name consists of any first names or middle names and any initials. A name may be keyed or selected from the drop-down list. If a name is not in the dictionary, key the name as seen.
See Example

Mother Surname

Key the mother surname name from the "Mother (maiden name in full)" or the "Parent Mother (maiden name in full) lines. A name may be keyed or selected from the drop-down list. If a surname is not in the dictionary, key the surname as seen.
See Example

Spouse Given

Key the spouse given name from the "If married, to whom?" line. The spouse given name consists of any first names or initials and any middle names or initials. A name may be keyed or selected from the drop-down list. If a name is not in the dictionary, key the name as seen.  If two spouses names are listed, key the first one only.
See Example

Spouse Surname

Key the spouse surname name from the "If married, to whom?" line. A name may be keyed or selected from the drop-down list. If a surname is not in the dictionary, key the surname as seen.  If two spouses names are listed, key the first one only.
See Example

Marriage Location

Key the marriage location from the "Place" or "Place and date of marriage" lines. Select the location from the drop-down list or key as seen, but do not include any periods.
See Example

Marriage Month

Key the marriage month from the "Date" or "Place and date of marriage" lines. Key the full month or select full month from the drop-down list.
See Example

Marriage Day

Key the marriage day from the "Date" or "Place and date of marriage" lines.
See Example

Marriage Year

Key the marriage year from the "Date" or "Place and date of marriage" lines. Key as seen, whether two or four digits.
See Example

Death Location

Key the death location from the "Place and date of death" line. Select the location from the drop-down list or key as seen, but do not include any periods.
See Example

Death Month

Key the death month from the "Place and date of death" line. Key the full month or select full month from the drop-down list.
See Example

Death Day

Key the death day from the "Place and date of death" line.
See Example

Death Year

Key the death year from the "Place and date of death" lines. Key as seen, whether two or four digits.
See Example

Biographical Card 2 (NOT a preprinted form)

This form type is for the cards that have no preprinted lines, but have the primary name and some vital information, such as birth date.

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs".  A prefix may be keyed or selected from the drop-down list.
See Example

Given

Key the first name or initial and any middle names of the primary person. The primary name is usually found on the "Name in full" line at the top of the card. Key the name as seen, using the provided drop-down list to assist you. Sometimes the primary name may appear multiple times on the card. When this happens, key the most complete version of the name from wherever it may appear.
See Example

Surname

Key the surname of the primary person. The primary name is usually found on the "Name in full" line at the top of the card. Key the name as seen, using the provided drop-down list to assist you.Sometimes the primary name may appear multiple times on the card. When this happens, key the most complete version of the name from wherever it may appear.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the Surname.  A suffix may be keyed or selected from the drop-down list.
See Example

Event Day

Key the event day when present. If more than one event with a date appears, key from the most recent of event dates.
See Example

Event Month

Key the event month when an event date is present.  If more than one event with a date appears, key from the most recent of event dates. Key the name of the month in full even if abbreviated or written numerically on the card.
See Example

Event Year

Key the event year when an event date is present. If more than one event with a date appears, key from the most recent of event dates. Key the event year as seen, whether two or four digits.
See Example

Event Location

Key the event location from the upper left corner of the card when present. The location may be found below the street address or just below the name.  If a location is not found in the upper left corner, key the geographical location of the reference on the card, if found. Key the location as seen.
See Example

Consecutive Index Card

This form type is for the back sides of the index cards. They display no vital information, but will include occupational, educational, political, etc. information. Even back sides that are blank should be classified as this form type.

Card Side

Key the word "Back" on images that contain the back side of the cards. Do not key front.
See Example