World Archives Project: California, Alien Land Ownership Records, 1921-1942 (Part 2)

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About this project This collection contains records pertaining to land held in California by non-naturalized immigrants from 1921-1942. Immigrants included in these records are mostly of Japanese descent, but those of Chinese, Indian, and Korean descent may be included as well.

Contents

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Project Instructions This collection contains records pertaining to land held in California by immigrants who were not naturalized citizens. During this time in American history, laws were passed that made it difficult for immigrants, especially those of Japanese descent, to own land. The records in this collection represent individuals who attempted to circumvent these laws by means such as having their American-born children become the owners of the estate. We will be keying the names of each individual and their role as either guardian or estate holder. We are also keying the county, file date and file number where present.

Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
End Page
Record
Cover page, Section header, etc
Image with no data
Target

End Page



Choose the 'End Page' form type for the last page in a packet. This page will have a stamped or handwritten file date and is typically in landscape or horizontal orientation, but not always. Many 'End Page' forms have no other information except the stamped or handwritten file date. Some will have a column of information including the stamped or handwritten file date.

Additional Image Samples


File Month

Key the month in its three-letter abbreviation from the file date using the dictionary provided for assistance. File date may be captured from a stamped "Received," "Filed" or the date written on the image. File date will typically be in month-day-year format, but may also appear in year-month-day or day-month-year format. If there are two or more dates on the image, key the most complete date or the date that is stamped, if the stamped date is the most complete of the two.

File Day

Key the day from the file date as seen on the record. File date may be captured from a stamped "Received," "Filed" or the date written on the image. File date will typically be in month-day-year format, but may also appear in year-month-day or day-month-year format. If there are two or more dates on the image, key the most complete date or the date that is stamped, if the stamped date is the most complete of the two.

File Year

Key the year from the file date as seen on the record. File date may be captured from a stamped "Received," "Filed" or the date written on the image. File date will typically be in month-day-year format, but may also appear in year-month-day or day-month-year format. If there are two or more dates on the image, key the most complete date or the date that is stamped, if the stamped date is the most complete of the two.

Keying Image Samples



Record



Choose the 'Record' form type for images where primary names are being keyed. This is typically the image directly after an 'End Page' form type, but may be the second or third image.

Additional Image Samples


Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. If there are multiple estate holders and or guardians, key each as an individual record including the role of each person keyed as either guardian or estate holder.

Though guidelines are given below on how to determine where to find names, the keyer will be required to use their own judgment in the final analysis. In general, names should be keyed from the top left hand side of the first page in a packet. Subsequent images should be keyed as 'Cover page' form types until the 'End Page' form type is reached where the file date for that packet will be keyed.

Some key words to help in determining where to capture names include "In the Matter of," "In the Matter of the Guardianship of the Estate," "The Estate of," "Annual report," "Report of," "A Minor," "As Guardian," "The Trustee," "He is the Trustee" or something similar. In some cases the names will be found in the body of the text and not in the top left hand side of the form as mentioned above. The primary names are typically found in the first two paragraphs.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. If there are multiple estate holders and or guardians, key each as an individual record including the role of each person keyed as either guardian or estate holder.

Though guidelines are given below on how to determine where to find names, the keyer will be required to use their own judgment in the final analysis. In general, names should be keyed from the top left hand side of the first page in a packet. Subsequent images should be keyed as 'Cover page' form types until the 'End Page' form type is reached where the file date for that packet will be keyed.

Some key words to help in determining where to capture names include "In the Matter of," "In the Matter of the Guardianship of the Estate," "The Estate of," "Annual report," "Report of," "A Minor," "As Guardian," "The Trustee," "He is the Trustee" or something similar. In some cases the names will be found in the body of the text and not in the top left hand side of the form as mentioned above. The primary names are typically found in the first two paragraphs.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. If there are multiple estate holders and or guardians, key each as an individual record including the role of each person keyed as either guardian or estate holder.

Though guidelines are given below on how to determine where to find names, the keyer will be required to use their own judgment in the final analysis. In general, names should be keyed from the top left hand side of the first page in a packet. Subsequent images should be keyed as 'Cover page' form types until the 'End Page' form type is reached where the file date for that packet will be keyed.

Some key words to help in determining where to capture names include "In the Matter of," "In the Matter of the Guardianship of the Estate," "The Estate of," "Annual report," "Report of," "A Minor," "As Guardian," "The Trustee," "He is the Trustee" or something similar. In some cases the names will be found in the body of the text and not in the top left hand side of the form as mentioned above. The primary names are typically found in the first two paragraphs.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. If there are multiple estate holders and or guardians, key each as an individual record including the role of each person keyed as either guardian or estate holder.

Though guidelines are given below on how to determine where to find names, the keyer will be required to use their own judgment in the final analysis. In general, names should be keyed from the top left hand side of the first page in a packet. Subsequent images should be keyed as 'Cover page' form types until the 'End Page' form type is reached where the file date for that packet will be keyed.

Some key words to help in determining where to capture names include "In the Matter of," "In the Matter of the Guardianship of the Estate," "The Estate of," "Annual report," "Report of," "A Minor," "As Guardian," "The Trustee," "He is the Trustee" or something similar. In some cases the names will be found in the body of the text and not in the top left hand side of the form as mentioned above. The primary names are typically found in the first two paragraphs.

Role

Key the role of the individual as either the "Guardian" or the "Estate Owner" depending on the context of the language on the image. Do not key anything into this field other than "Guardian" or "Estate Owner."The following words denote an Estate Owner: "A Minor" or something similar. The following words denote a Guardian: "As Guardian," "The Trustee," "He is the Trustee," or something similar.

File Number

Key the file number as seen on the record. File number is typically a four digit number and may be found next to the abbreviation "No." on some images. Do not zero pad the file number. If there is no file number on an image with primary names, you may leave this field blank.

County

Key the county as seen on the record using the dictionary provided for assistance. The county we are keying, is the county where they own the land in question and is not always their residence. Do not key locations outside of the state of California. County is typically found near the primary name(s) next to the word "County." It is often in the first two paragraphs of the image.

Keying Image Samples



Cover page, Section header, etc



Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, etc.

Additional Image Samples



Image with no data



Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.

Target



Choose the "Target" form type when the image is of a color and/or gray scale target. Target images are used to determine focus and color balance in the initial digitizing process.

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