Talk:World Archives Project: Tax & Rent Records Perth, Scotland

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Revision as of 10:39, 17 June 2011 by Paulmd199 (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.) 

Extra Keying Helps

Common Keying Errors Found by Reviewers

  • Putting titles etc in the name fields. Ie the first name will not be "Duke of" and the last name will not be "Atholl" (The family name is actually Murray).

The correct way to enter the Duke of Atholl is to dump the whole thing into the Prefix field. Per project instructions.

  • Keying place names or lands in the name fields.
  • Assuming a proprietor/tenant relationship when not specified by the record.
  • Failing to read the fine print. There are usually names therein that need to be keyed.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I have been working on these records for a while now and I realised yesterday that many of the pages I'm working on are organised alphabetically by given name.  For example the current page starts the W section with 'Walter Jack' and then gives four more surnames in alphabetical order before moving to 'William Austin' and then a further list of surnames. From the pages I've done recently, it's obvious that where the given name is not listed, it could be copied from the cell above.  (i.e. the first five entries should all have the given name 'Walter';  the surnames following 'William Austin' clearly all belong to men called 'William').  So far I've followed the instructions and marked the given name fields blank where the name isn't actually listed but surely it would be useful to include the given name where the same given name obviously applies to all the surnames in the section.  Please advise.

A: I've seen these pages too. I think fill in the given names where appropriate. --Paulmd199 17:39, 17 June 2011 (UTC)

Q: I see quite a few crossed out records. Should I key the records or skip to the next record?
A: Enter what you can of the crossed out record.

Q: If the proprietor is given as "Heirs of John Smith" or "Mr. John Smith heirs" (on a newer-style page), should the proprietor first/last name fields be marked blank, should "Heirs of" be a prefix (or "heirs" a suffix) and "John Smith" be entered in the proprietor first/last name fields, or should the prefix/suffix be left blank and just "John Smith" be entered in the proprietor first/last name fields?
A: Drop "Heirs of" and simply key John Smith. --Paulmd199 06:42, 15 May 2011 (UTC)

Q: I've seen a few entries here and there (on newer-style pages) where the Proprietor is given simply as "Heritors". What does that mean, and am I correct that the proprietor name fields should be marked blank in that instance?

A: A definition is here. You are right to not count It as a proprietor. --Paulmd199 06:42, 15 May 2011 (UTC)

Special QA relating to one book only 694269
TAR 694269 Sample1.jpg
TAR 694269 Sample2.jpg
TAR 694269 Sample3.jpg
Q: World Archives Project Support Team
Customer 12/24/2010 02:26 AM
I've encountered a book that this is different from all the other books so far
4th August, 1649; Contrasted With The
1st January, 1835.

On the left page is the 1650 version, and the right is the 1835 Version

It is Identical to the book found here:

My plan for these is two sections, Left with year 1650, right with 1835. So far so good. Problem is not all pages are thus labeled, making an interesting problem. The Book cover isn't labeled with a year either. Is there a way to let your Processing people know about this reel, so the years are faithfully recorded where they should go?

Since there's a near guarantee that since the arbitrators will have not have seen this context they will undo my pretty sectioning. Leaving the

result less useful.

A: Subject

Perth tax and rent - interesting book -roll 964269

Discussion Thread Response (Daniel) 12/30/2010 02:37 PM Paul,

You can either try to key the set as you are doing. Or you can cancel the set with the explanation that it may be different information for our developers to look at.

--Paulmd199 21:47, 28 April 2011 (UTC)


How to Key in Tenant Information

Hello. Please advise how I should key in Tenant information that states "Edward Smith formerly John Armstrong". It seems that Edward Smith is the current tenant and John Armstrong was the previous tenant. Do I key in two separate lines? Thank you.

A: Yes, that would be two separate lines. However, on the older records, you will rarely see tenants. It will usually be all proprietors. If there is a tenant, You will see one of several key phrases: "occupied by," "let to," "tenented by", "liferenter", "leased to." These will usually be in the fine print. --Paulmd199 16:05, 27 April 2011 (UTC)

Sample Keyings