Talk:World Archives Project: Rhode Island, Vital Extracts County Records, 1636-1850
Standard Copy and paste the text below into the discussion tab on the wiki:Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)
Extra Keying Helps
Common Keying Errors Found by Reviewers
I have a clip here of an image that shows no city at the top of the page for the marriage. The previous page showed Smithfield and the keyer carried this city over to the next page. Also the surnames are not shown for the parents. These errors are showing on most of the sets that I have reviewed.
Parents last names should be keyed.
Do not key Jr in given or surname fields. Per keying guidelines: In cases where the name is listed as Rev. John Smith, or John Smith, Jr, and there is not a prefix or suffix field the name should be entered with John in the Given Name field and Smith in the Surname field, without either prefix or suffix. Keying Standards -- Wiedwoman 21:35, 17 December 2012 (UTC)
Do not key any ranks that may appear.
Please check that you have keyed the Event City if it appears at the top of the page. Even though the city name may appear only once on the image, if you miss it out of every record on the page, it could have a bad effect on your accuracy stats! --Katerimmer 12:05, 18 December 2012 (UTC).
- I have noticed that the majority of records where parents are listed (i.e. "of William and Sarah")on the first line, followed by their children directly below (these do not have the parents name specified) the parents names are not being copied down. Please see Wiedwoman's response below, which addresses this common error. I have found that the vital records have a number assigned to each family group, looking at this can help keep track of the children. In addition, if you look at the birth dates, siblings are listed according to date of birth from first to last born, which also helps keep track of the children.
Questions and Answers
If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.
Q: Double-dating: If a record has the following date, "Feb. 20, 1743-4," how would you key the year?
- A: This is not a Quaker format date as it gives the name of the month rather than the number, and it should be keyed as Feb 20 1743. --Katerimmer 23:43, 27 December 2012 (UTC)
- A: As far as I know, whenever one of these double years appears, we are keying the first year shown, regardless of whether it was a Quaker date or any other. This has been the same on many WAP projects but I will see if I can find if there has been an official confirmation of this. --Katerimmer 11:03, 28 December 2012 (UTC)
- A: Kate is correct. In the Church Records field help for year, which I can now see wasn't added for the County and Newspaper records, we ask that when a year range is given to key the first year. Annafechter 19:26, 28 December 2012 (UTC)
Hardcoal and all, The answer regarding which year to key came after discussion with the Content Manager resposible for this project and other Ancestry.com staff members. When making decisions such as which date, location, etc to key we review the project as a whole, take into consideration the time period, and location of the records and other criteria to decide how the project should be keyed. As to who I am, I am Anna Fechter and by title am the Community Operations Manager at Ancestry.com and currently manage the World Archives Project. On the message boards Ancestry staff show with the leaf but on the wiki there isn't a distinction for staff - generally you will hear from Lizzy, aka lizzypetersen, and me, aka annafechter or afechter.
- Also bear in mind that this book already contains a mixture of Julian and Gregorian pre-1752 dates and therefore whichever year is selected from the "double years" it would not mean that the pre-1752 dates in the book become standardised to one format or the other. A quote from the introduction to the Newport County section of the book demonstrates that this is true: "We have not changed dates here given, but we give it just as it stands on the record itself. We have observed, however, that the Scotch year is more general in this county than in any others that have come to our notice". --Katerimmer 18:14, 14 January 2013 (UTC)
Q: Copy from above: Are records, not stating the father and mother (i.e. "of William and Sarah"), but are directly below ones stating a father and mother of the same family? Therefore, would I just copy down the father and mother from above assuming the following record represents a child of that family until another mother and father are listed?
- A: Yes -- Wiedwoman 22:55, 27 December 2012 (UTC)
Q: On Births and deaths record, when a male is listed with birth and death info, followed by a female with 'his wife' and birth and / or death info, followed by children of the couple, should the spouse name be included with any of the birth and death entries, only the death entries, or neither? In the screenshot link, the wife has no death info listed. See Screenshot link.
- A: I would add the name of the wife with the birth info of the spouse. Then add her spouse to the line with her birth. -- Wiedwoman 15:50, 28 December 2012 (UTC)
Q: When something is in parentheses after a name, as shown in the screenshot link, should it be entered as the Town or the maiden name. On the 1st entry, it looked like it was the maiden name, but the 2nd entry makes it look like it might be the town. This was found in the Scitaute, RI births and deaths records.
- A: This is the place that person was born (Providence). -- Wiedwoman 15:50, 28 December 2012 (UTC)
Q: Some city names will appear just before the date in parenthesis, substitute that city name as the event city in these cases? Sometimes it will also say something like "married in", but not always --Hardcoal 18:17, 27 December 2012 (EST)
Q. If one record in Births and Deaths file has the male listed as a child with DOB, then the next record lists the same person with the same DOB, then the next record lists his wife's name and DOB, should the male's name and DOB be listed a second time? It doesn't seem like it should be duplicated.
- A: If everything on the line is a duplication from the line above, no you would not key it again. -- Wiedwoman 04:22, 29 December 2012 (UTC)
Q. What should be done with Suffix for father? Nothing since there is no field or should it be entered in the Given name fieldas seen in the record?
- A: Do not key Jr in given or surname fields. Per keying guidelines: In cases where the name is listed as Rev. John Smith, or John Smith, Jr, and there is not a prefix or suffix field the name should be entered with John in the Given Name field and Smith in the Surname field, without either prefix or suffix.  -- Wiedwoman 21:35, 17 December 2012 (UTC)
Q: What does two asterisks ** after the parents' names in birth/death records mean?
A: Can you tell us the page number and what it says at the top of the page, please, and the names from the entry, so we can find it in the book and see whether there is an explanation of the asterisks in there? --Katerimmer 17:35, 2 January 2013 (UTC)
Q: On pg. 34 of the Rhode Island County Records the title on the page says marriages. Some of the people have m. by... and a date. Others just have a date. Are these without the "m by... and date" considered marriage certificates?
- A: They would be marriages. -- Wiedwoman 16:31, 25 January 2013 (UTC)
Q: Following up on the question re parents above - when I am keying multiple pages and the children born at the top of the second page are a continuation of the family being keyed at the bottom of page one (i.e. a continuing record of the children of William and Catherine Pierce, in this case), should I carry over the parents from page 1 to page 2? Or should I treat each index image as a stand alone document, and since parents are not noted for the seven children who are first listed on page 2, these fields should remain blank?
- A: Treat each page as a stand-alone document unless it states not to in the instructions. It is not in the instructions so key each page as a stand-alone document. -- Wiedwoman 16:30, 25 January 2013 (UTC)
Q: Following that theory, I should assume that there is no Event City for the births and deaths on page 2 of my set, correct? The header at the top of even-numbered pages does not provide the location of the events; the location is only noted on odd numbered pages. --Kennebec63 17:20, 25 January 2013 (UTC)
- A: Yes that is correct. Only key information from the page that you see. -- Wiedwoman 17:35, 25 January 2013 (UTC)
Q: Page 25 New Shoreham births and deaths. Can one use the numbers on the side to decide father? Top of page Mary of John down to Samuel of William can not be just one father as dates overlap. I hope this the right place for questions. PC
- Please post a screenshot here or on the New Project Q&A Board so that I may see it. -- Wiedwoman 17:33, 12 February 2013 (UTC)
Q; I have been working on Rhode Island Vital Statistics. As far as event city: On the top of the page it often says Rhode Island alone. So I put no city? Also I will see at the bottom of entering a family of births - "first three children born in a certain city other than the heading city. Can I enter in those cities? Also I will see a note born at (certain city) not of the heading city. May I enter that city? Sometimes city in another state? Thanks for any help I would hate to do anything wrong and certainly want to include information that is viable. Regards Pattie, Ohio
- A: If it shows Rhode Island at the top of the page, only list cities that are shown in the paragraph. If you see "first three children born at such and such city", key that city. The others would be left blank unless it says others born at such and such city. You may key a city but do not key a state or county or another country. The next page will usually have a heading of a city. Key that city for every entry unless there is something different on that record. -- Wiedwoman 02:37, 17 February 2013 (UTC)
Q: When a page is being keyed that has "Vital Records" in the heading, instead of a heading with the Type of records, quite often there are 2 records one after the other. The first would normally be keyed as 'other' since there is no clear indicator of what record type it is, but the 2nd records has the 'd' to designate death date. Should the 'other' record be keyed, as well as the 'death' record, or only the 'death' record? When there is 'other' info on the same record line as the 'birth or death' info, we definitely only key the 'birth or death' info, but what should be done when there are 2 lines in the image? http://screencast.com/t/bTLvYidu
- A: Please post a snip of a record. -- Wiedwoman 00:02, 19 February 2013 (UTC)
- A: These are birth and death records. -- Wiedwoman 00:25, 19 February 2013 (UTC)
Q: On a page of Bristol Deaths, I have several instances of a last name, blank first name, and then "negro child of John" or similar. Would I assume John to be the father, and so put "child of" or "negro child of" in the Prefix and John's name in the Father? Or is John not necessarily the child's father and so I should put nothing? Right above one of these lines is a line saying "negro man of Nathaniel," so perhaps the "negro child of" does not indicate actual relation.
birth city or maiden name?: Deductive reasoning of screen shot would indicate the name in parenthesis is a maiden name, and NOT city of birth. Please advise!: SHAW, Mary A. (Davenport), his wife. born Tiverton, Sept. 6, 1800. http://screencast.com/t/XI0WrBQUSBhK
- A: Maiden name Mary A Davenport was born in Tiverton. -- Wiedwoman 05:42, 21 February 2013 (UTC)
My screen shot is from births/deaths also. Yes, I believe the name in parenthesis is a maiden name, and not a birth city. But your answer is complete opposite of directions given previously on 28 Dec 2012: A: This is the place that person was born (Providence). -- Wiedwoman 15:50, 28 December 2012 (UTC), Which answer is correct?: Q: When something is in parentheses after a name, as shown in the screenshot link, should it be entered as the Town or the maiden name.(?) On the 1st entry, it looked like it was the maiden name, but the 2nd entry makes it look like it might be the town. This was found in the Scitaute, RI births and deaths records. http://screencast.com/t/nf5C1OJ7aG7
- A: This is the place that person was born (Providence). -- Wiedwoman 15:50, 28 December 2012 (UTC)
- A: I don't know if they always showed maiden names or birth cities in ( ) but in the 1st instance you have a birth city, so the logical choice for the name in ( ) is the maiden name. Maiden names should be in ( ) and birth place as shown as of a place. It gets tricky sometimes even figuring out if a name is a fathers name or a birth place on some names that could be birth places. You just have to do the best that you can do. I don't mean to be evasive just honest. And I can make mistakes too. :) -- Wiedwoman 06:26, 21 February 2013 (UTC)
Q: The records I'm about to review have every field marked "BLANK" except for those with information. I have not seen one completed like this before, should I remove the "BLANK" from where it should not be. I believe I have 3 sets that like to do.
- A: It is not necessary to remove [blank]. --Paulmd199 21:35, 13 May 2013 (UTC)
Q: I am also finding very often while reviewing, that the PLACE NAME has been used on all pages when it is only on every other one. pclesle
- A: Technically it should be removed from the pages where it isn't written on. --Paulmd199 21:35, 13 May 2013 (UTC)