Talk:World Archives Project: Rhode Island, Vital Extracts, Newspaper, 1636-1850

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Revision as of 20:13, 21 February 2013 by Wiedwoman (talk | contribs) (Questions and Answers)
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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

If you are keying Quaker records prior to 1752 the numbering of the months does not follow our typical numbering. Quaker records can be identified by their dates being recorded in this fashion, "23d 5m 1750y". Please refer to the chart below.

Common Keying Errors Found by Reviewers

Parents last names should be keyed.

Do not key Jr in given or surname fields. Per keying guidelines: In cases where the name is listed as Rev. John Smith, or John Smith, Jr, and there is not a prefix or suffix field the name should be entered with John in the Given Name field and Smith in the Surname field, without either prefix or suffix. [1] -- Wiedwoman 21:35, 17 December 2012 (UTC)

Do not key any ranks that may appear.

Please check that you have keyed the Event City if it appears at the top of the page. Even though the city name may appear only once on the image, if you miss it out of every record on the page, it could have a bad effect on your accuracy stats! --Katerimmer 12:05, 18 December 2012 (UTC)

On the field event city - only key the city, do not key state or county.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I have some death records that state the death event as between March 23 and April 14, 1816.  The way I have interpreted the instructions is that when there are multiple dates for vital record events (such as marriage, birth, death, etc.) we would then key in two separate records with the individual dates in each record.  With this in mind, I have keyed for the above dates as follows:

1st record: event date as March 23 1816

2nd record: event date as April 14 1816

Both records are for the same person with all other information the same. Is this correct or would I instead only key one record with either the earlier or later date as the actual death date?

A: I would only key the first date given as the death date. -- Wiedwoman 23:47, 7 January 2013 (UTC)

Q: I am keying some marriage records and they include the name of the Officiant (i.e.  Rev. John Jones).  Do I key these names as well?

A: No. -- Wiedwoman 21:42, 9 January 2013 (UTC)

Q: Also, I have a marriage record that says Jane Jones, widow of John Jones, and then goes on with the name of her new husband.  Do I key the deceased husband's name?   If so, what type of event description should I use.

A: I would not key the deceased husband as there is no event date. But others may feel differently. -- Wiedwoman 21:42, 9 January 2013 (UTC)

Q: I know we are to put the event city as stated; however I am coming across a lot of cities in other states for the event. I have still just been putting the city. I this correct as I feel it would be difficult to know where they were actually married?

A: I would only key the city. -- Wiedwoman 01:40, 6 January 2013 (UTC)

Q: I have a marriage record at the bottom of a page which is incomplete obviously carried over to the next page (which is in the image set I have). How should I handle this? Key all the information as if it appears on the first page?   In this particular case if I key it as 2 incomplete records on 2 pages, it would not make sense or be helpful.

A: Only key the information you see on the page you are working on. Per Keying Guidelines: Unless specifically stated otherwise in the project instructions, information should not be pulled from one image to key on another.[Keying Standards] -- Wiedwoman 22:40, 15 January 2013 (UTC)

Q: If records states, died between two locations - what should be keyed - first, both, none?

A: I would key first date shown. -- Wiedwoman 00:24, 21 January 2013 (UTC)

Q: But what location would be keyed? (see above question). For instance "John Doe died at sea on a passage from Havana to Savannah"

A: I would not key any location because he died 'at sea' which is not a 'city' - Linda

Q: How do I key an age of 13 months? 1 year or 13/12?

A: As 1 year. -- Wiedwoman 01:17, 15 February 2013 (UTC)

Q: Although the instuctions are clear about adding a father's surname from a child's, do we automatically add the husband's surname from the wife? For instance, Barnes, Hilda, wife of Joseph and daughter of John Jones. Normally I would key as seen (i.e. only husband's given name) but since we are taking parents' last names from children, I just want to be completely clear

A: I would key her name as Hilda Barnes and her father John Jones. They will see from this record that Hilda was a Jones before marrying. -- Wiedwoman 21:59, 15 February 2013 (UTC)

Q: That's how it was keyed but my question is do I key the husband as James or James Barnes?

A: Joseph Barnes. -- Wiedwoman 22:29, 15 February 2013 (UTC)

Q. I am keying a page titled "Pension roll of 1835."  It's obviously records of military pensions, but there are two dates given in each record.  There are no city names on the record, but each soldier's name has a county name listed in his record.  First of all, would this actually count as a military record, even though I am not sure these dates actually correspond with military service?  And do I key the county names in the event city field, or leave it blank?

A: Yes, they are military records. Do not key county names in a city field -- it should be left blank. -- Wiedwoman 02:55, 20 February 2013 (UTC)

Thanks so much.  Should I use the earlier or later date as the event date?

A: Key the first date. If more than one date is associated with an individual that is an "Other" event, only key the first date.

Event City Question

Q: I am keying Death Records.  The top of the page says "Providence Gazette - Deaths".   In many cases, the event city is only "in this town".  Does that mean Providence in these cases?

A: Every entry should show event city as Providence unless a different city is shown for a specific person. -- Wiedwoman 23:36, 2 February 2013 (UTC)

Event City Question #2

The top of the page has "Vital Record of Rhode Island" (the previous page in this set was headed "Providence Gazette - Deaths" and as per instructions where the event city was not named, Providence was keyed).

In this case, where the event city is only stated as "in this town" should I still key Providence (making an assumption that it is continued from the previous page) or should I leave it blank. Thanks.

A: You would leave the city field blank. -- Wiedwoman 16:19, 4 February 2013 (UTC)


If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.