Talk:World Archives Project: New Zealand, Teachers Civil Service Examinations and Licences, 1880-1920

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps


Common Keying Errors Found by Reviewers


Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

  Should the dots in the Engagement (residence) column be treated as ditto marks?

A: No, they are just space fillers. --Katerimmer 10:12, 5 October 2014 (UTC)

Q:  The directions say to use the most recent date when others are listed; however, there are two different paragraphs with two different events with two different dates. Should a new section be started with each new date?

A: If the events are for the same individual key only one record and enter the most recent date. Annafechter 17:17, 7 October 2014 (UTC)


Q:  Is the Residence Place always a geographical location? I've seen others listed; for example, Native School, High School, and Training School.

A: Only a geographical location should be keyed. Annafechter 17:17, 7 October 2014 (UTC)

Q: I am arbitrating records and I have found that all of the double dots (. .) have been treated as dittos, and not one woman had a prefix (Mrs, Miss, etc). Are we not to include prefixes when they are present and are the double dots always treated as space fillers? Thank you.

A: Prefixes should be keyed. As for the double dots, my answer above was only about the double dots in the Engagement column, for example see Keying Image Sample no 7 where you can see towards the bottom of the left hand column, Otago, double dots, Otago, double dots, Otago, double dots, Wellington, Wellington. This proves that the double dots used in this list format are not dittoes. But I am not saying there are no double dots used as dittoes in any type of list for this project. --Katerimmer 06:59, 8 October 2014 (UTC)


Q: I am Presuming that under the District column where it is has "Native" we simply enter it as "Native" and not second Guess it when entering it in the Residence Place?


Q: This is pretty much a "General Question." Why are some Image Sets put up for Arbitration and the majority put up for Review? What distinguishes one from the other? Why are not all up for Arbitration?

A: I don't think there have been review sets for this project, have there? The Project Feedback stats are all zero, which you would normally see on an arbitration-only project. (But maybe I just haven't been paying attention and missed them.) --Katerimmer 22:06, 10 October 2014 (UTC)

Q: Thank you, Katerimmer. But my question was very General. I'm referring to all the projects. This project was Arbitration, but most projects are just for Review. How is it that this project was for Arbitration and not just Review. Also...I have had to go over each and every entry in my Arbitration set because whoever arbitrated it before I did, did not follow the instructions. Hmmm.

A: Nobody would have arbitrated it before you did, but some pre-processing is done by the software at the arbitration stage. --Katerimmer 09:17, 11 October 2014 (UTC)


Q:I am wondering what the (i) or (ii) is after some the names? Does it stand for 1st and 2nd? Also some names have an asterisk or [Miss] instead of Miss { For example, Gibson, Henry Thomas (i) OR Hunter, Margaret (ii), Miss OR Irvine, Margaret [Miss]

A: The (i) or (ii) is to distinguish between two people of the same name and should not be keyed. If Miss appears in parentheses / brackets it should be keyed without the parentheses / brackets. --Katerimmer 09:17, 11 October 2014 (UTC)

Q: I have a set of three images but the third page is a duplicate of the first page. How do I deal with this page? I can't see anything that deals with this and as I have already entered several hundred names for the other two pages I don't want to send back the whole thing.

A: Set Form Type to 4 - Duplicate Image. Unfortunately the instructions about this form type have not been included on the wiki page for this project, but it is available in the form types that you can select from when you are keying this project. --Katerimmer 06:58, 15 October 2014 (UTC)

Thank you Kate for your prompt reply and it solved my problem.

Q: I am Presuming that under the District column where it is has "Native" we simply enter it as "Native" and not second Guess it when entering it in the Residence Place?

Q:The images I have at present show only initials for the place of Registration. Shall I enter the initials e.g A, We, Wa,or leave the place blank.

Q: I am arbitrating NZ Teachers, one indexer enter the author of an article about iron, the people elected to the licensing committee and the teachers that took the exam. The other indexer only indexed the teachers. Do I mark all the other names wrong and only the teachers as correct?

A: That's right. --Katerimmer 10:35, 1 November 2014 (UTC)

Suggestions/Additions

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