Talk:World Archives Project: New York and Vicinity, United Methodist Church Records, 1791-1945

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

We have added clarifying instructions associated with the following questions.
1. Should we infer the surname of the primary person from their parents' surname, for instance on a baptism register such as the first additional image sample for baptisms where the child's surname is not shown separately?

A: Yes, if it is a child you can infer their surname from the parent's surname. "When the surname of the primary person is not present, the surname may be determined by looking at the surname of either a parent or spouse."

2. For the marriages where the image shows two pages, each with one marriage on, such as on Additional Image Sample Number 5, what would the line numbers be? (Since the marriages are effectively in separate columns rather than separate lines)

A: We only need line numbers keyed for the records with 2 pages and those are listed horizontally. "Line number should only be keyed on images with horizontal lines printed on the page to separate records."

3. I have a clipping of a newspaper article regarding a Commemoration of 200th anniversary of birth of Barbara Heck, a church pioneer. I'm assuming that I'd mark this as Cover Page, etc. Would that be correct?

A: Yes, that would be a Cover page.

Q: Do we key names that are crossed out by the recorder? These are name lists, but some names have a line drawn through them.

A: Per keying standards: Should I key crossed out data?
If information is crossed out without being replaced, key the crossed-out information. Otherwise, key the replacement information.
If the crossed out information is a name and there is an Alias field enter the crossed out data as an alias.

Q: I have a list of gentlemen titled "Chronological Record of Official Members". I think this should be recorded as a name list. I recorded the first date seen as the record date. However, there are dates for nearly every name, signifying when each was appointed to the office held, such as steward, trustee, etc. Should these dates also be recorded?

A: Key as a name list. Record the date that is shown beside each name. --Wiedwoman 02:59, 23 January 2015 (UTC)

Q: I appear to have a page of loans received by the church to ministers in other countries (in this case Norway). The country Norway appears at the top of the page, and the amounts of money sent, the length of time money was lent, when reports were given and when money was sent and to whom are all categories in the page. I'm not sure where tobegin - what sort of page should I call this?

A: Probably a name list. Key name, date, and residence of Norway . --Wiedwoman 16:45, 7 March 2015 (UTC)--Wiedwoman 16:45, 7 March 2015 (UTC)--Wiedwoman 16:45, 7 March 2015 (UTC)

Q: I am keying a record of offerings/collections as a Name List. There is no residence place recorded, but the heading lists the name of the church and the treasurer's name. Two questions: (1) Should the name of the church be listed as the residence place to give an indication of where these records are from and (2) should the Treasurer's name be included as the record keyed?

A: Leave residence place blank. This is for the persons residence. I would key the treasurers name. --Wiedwoman 21:52, 12 March 2015 (UTC)

Q: Should we key minutes of meetings as a Name List if they include the names of attendees and/or officers or should such minutes be considered a cover page.?

A: Per keying instructions: Please note that in general, images with recorded "minutes" notes should be marked as the 'Cover page' form type. These will often have persons who were nominated and or elected to certain positions. We will not be keying these names. Again, the images in the wiki image samples should be used to assist in keying. (Edited) --Wiedwoman 17:19, 29 May 2015 (UTC)

Q: I am keying an image that appears to be a list of births, but I'm not positive because it has other information that does NOT appear to be birth info. I do not see a sample image that looks like this one. Here is a snippet of the image:


Should I key these records as baptisms? Should the images be keyed at all?

A: I would key as a name list. --Wiedwoman 23:28, 16 April 2015 (UTC)

Q: I am reviewing an image that appears to be tuition payments. The first and last names of the payee are listed, and underneath are listed one or more first names, who appear to be the children for whom tuition is being paid. The keyer has keyed the last name of the payee for the names below it. Is that correct, or should the last names be left blank? (I don't know how to upload a snippet of the image as an example.)<br

A: Those are the children. You can accept the keyers entries. Annafechter 19:11, 21 September 2015 (UTC)


  If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.