Talk:World Archives Project: New York, Erie County Census 1855, 1865, 1875

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

The handwriting on these Census pages leaves a lot to be desired. On one set, the left side was keyed but the right side was almost totally so faint that to me it was illegible. I am starting to understand some of the hand writing, but unfortunately, some of the surnames are beyond me.

Common Keying Errors Found by Reviewers

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I have an image where on the left hand page it is miscellaneous statistics so should be entered as an "other" form type. On the right hand page of this same image I have a population census page which should be entered as a "census page" form type. What is the official guidance in such an instance?

A: Use the census form. -- Wiedwoman 16:03, 15 April 2011 (UTC)

Q Re: house number - Many of my house numbers are faint or only partially visible.  But it is pretty obvious what the number should be, based on those before and after. Am I allowed to extrapolate the number or do I have to leave it blank? I've been putting in the number, simply because it helps me keep track of where I am on the list, and figure it would help others as well.

A: if number is shown, key it. If not, do not key.

Q Re: relationship - Many of the relationships are only partial, due to census abbreviations and/or faded writing. Do I key as seen, or what? For example, I had one which was "S in (faded)... and I keyed it as "S In", but surely it was sister in law. Do I key bro.... as Bro or Brother? Moth(faded) as Mother? When it is simply an initial, I key the initial (D or S). If it is written Sister in law, is it okay to select "Sister-in-law" (with hyphens) from the drop down, or do I key as seen?

A: Key as seen. Prob on sister in law I would key that way and not select the drop down of sister-in-law (but some reviewers may accept).

Q RE: birthplace - It is pretty obvious from the consistent handwriting that many of the "county of birth" are Erie, even when the writing is very faint, and I can only clearly see the E and the dot over the i, for example. Or only the lower halves of the letters are visible, which cannot be keyed literally. I am putting in Erie, because I am sure that is what it says, but is this "inferring information"?

A: If you can make out the countie or country, go ahead and key it. The reviewer will probably agree with you.

Q Re: illegible. Should I indicate illegible every time I can't read something, or just leave it blank?

A: I would put illegible if the field should be keyed and you just can't make it out.

Sorry no one answered your questions, I just happened to see your post on the boards.... -- Wiedwoman 04:07, 6 May 2011 (UTC)

Q Re: Year -- what if the year is only in the page header and the year is not entered on each row? Do I leave the Year blank?

A: Leave the year blank if it is not entered on the line. -- Wiedwoman 10:48, 12 May 2011 (UTC)

Q I have an image where the left hand page is a death register while the right hand page is an agricultural census.  Do I enter the names from the agricultural census in the spreadsheet? -- leaving the age and death date columns empty?

A: Use the death form. Do not key anything for the agricultural page. -- Wiedwoman 10:45, 12 May 2011 (UTC)

Q Re:  House Number - Under the column heading "Dwellings," subcolumn 1 ("Numbered in order of visitation"), the individuals in the census are numbered consecutively from 1 to 45;  however, in column 4 ("Families numbered in order of visitation"), I find the families numbered using only numbers 1 to 9 (1 is Finkbeiner family, 2 is Roesch family, etc.).  Are the numbers from column 4 the numbers we are supposed to be using rather than the numbers from column 1, or did I just get a weird example where the census enumerator wrote extra numbers in the first column?  Which to use?  

A: Use the numbers from column 1 for house number. -- Wiedwoman 10:42, 12 May 2011 (UTC)

Q: Illegible - what if almost entire page is illegible? Do I key what I can see, and fill the remaining records with "Illegible"?

A: Yes! There are a lot of these census that are illegible on most of the form. Key what you can see and mark illegible on what you can't make out. -- Wiedwoman 14:52, 21 May 2011 (UTC)