Talk:World Archives Project: New South Wales, Australia, Police Gazettes, 1854-1930

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

We have a very active message board - please post your questions on the Australia Message Board and put Police Gazettes in the subject line.

Extra Keying Helps

Here are examples of tables you may encounter.
Keyed table.png

Common Keying Errors Found by Reviewers

What names should be keyed?

If you cannot discern whether the name is referring to an individual err on the side of caution and key it. If you can discern that the name is referring to the make, brand, or manufacturer of an item it should not be keyed.
Here are a few examples that illustrate what should NOT be keyed.

1) If the article says that a "Smith and Wesson" gun was stolen you would not key a record for Smith or Wesson.
2) If a woman wearing a Donna Karan coat was seen stealing a cow you wouldn't key a record for Donna Karan.

Annafechter 05:32, 5 October 2011 (UTC)

Surname Field Clarification

The instructions have been modified to include the handling of spouse names when no surname is noted.

Images not matching the Wiki images

It is interesting to see the images in this Wiki however they look nothing like the images I am keying. I wonder if my keying accuracy will be reduced if I am to place an age into the appropriate box when no age is given but a birth year. I think there needs to be a form for entering discharge pages.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

I love this project but have many questions as I cannot figure out what mistake I am making that is driving down my rating.... I think it's in the events (the category being way to subjective to begin with). I am keying older documents that have no date on the top of page and have been using the date of publication at the bottom...I know this date is correct as the next page is usually a new date with no page #. I have been known to overthink the data. The examples of this project do not reflect the way the older documents are written.

July 14, 2011 Answer: I just saw that no one has answered your question. It's much more likely to be answered quickly if you use the Australia Message Board. First, we don't use the date at the bottom of the page. If there is no date at the top, leave the header blank.

June 28, 2011 I have downloaded a file for abitration, but am not sure what to do. It is a "List and Dscription of Horses and Cattle Reported Stolen". Two different people entered the information from this file, but I see from the webpage that it sholdn't have been keyed at all. I hate to toss out all their hard work, but I supposed I'll have to. I assume that I'll need to delete all their data, and change the Form Type, but to which Type? My guess would be Cover Page, since it does contain some names and would be interesting to some people. What do you think? ~lrshea~

Answer: If the list of Horses and Cattle stolen is in a table, it is not to be keyed. It is a gazette page, not a cover page. If it is in another type of list or an article, it would be keyed.

Don't use birth years to calculate an age. Leave the age blank. These are all WAP rulings.

September 21, 2011 Question: How do we key the "see also year/page" for people who are linked to multiple years and pages? I found a listing for a man who is in two other years on six pages of each year's gazette.

Answer: Only the first year/page is keyed.

November 21, 2011 Question:  What if a person has multiple aliases?  I found a listing that has three.

Answer: If there are multiple aliases you only key the first alias listed. You will get a faster answer on the Australian Boards and many of the questions you may need answered are probably already listed. Kaye's Help file is also a great way to start, also on the Wiki.