Talk:World Archives Project: Mayflower Births and Deaths, Vol. I and 2

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Contents

Extra Keying Helps


Image:MayflowerMarkup.jpg

Common Keying Errors Found by Reviewers


Things to be aware of: There is very little data validation taking place. Whatever you type in most of the fields will be considered acceptable by the tool. Watch for typos.

Treat each line as a separate unit. Do not attempt to combine information from multiple lines to make a single record. Do not pull parent or spouse from another line.

Do not attempt to change the primary person.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. If you key -- and 4 tildes (~) at the end of the question, your name and date will be shown. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Q: When multiple spouses are showing, do we only enter the most current spouse?

example: Jane Doe widow of John Doe & formerly wife of John Johnson, d. 25 July 1809, ae 81

would the keyer enter only the John Doe as spouse information? , since it matches the Doe family name being worked on this page? (therefore not documenting the former spouse John Johnson)?

A: Yes, key only the current spouse. Do not make a second line.--Paulmd199 20:53, 13 July 2012 (UTC)


Q: If given a double year for birth or death dates to indicate adjusted calendars, is it safe to assume we should key the later year?

A: Yes, key the latter year for these too. --Paulmd199 21:18, 12 July 2012 (UTC)

Q1: When the entry or entries starting a new image set is clearly a child entry (the image set does not start with the parent entry) should we key what we can and mark the parent given names as blank or should we use some other method? 

A: Key what you can according to the information on the record. If no parents names are present leave the parent name fields empty and the relationship would be entered as Self.

Q2: The first image I have shows "orphan" children, in that their parents would be on the previous image.  Then the first male parent shown does not have birth details as they would also be on the previous page.  Advice please.

A: This sounds really similar to the question above - Key what you can according to the information on the record. If no parents names are present leave the parent name fields empty and the relationship would be entered as Self.

A for Both: We are not keying the parents name for all those whose relationship is "child." --Paulmd199 21:18, 12 July 2012 (UTC)

Q: If the number of children is given as "9", for example, (not "5 of 9") but the list shows only 5 names plus a line that says "4 sons died nameless immediately after birth" or words to that effect, do we key "9" or "5" as the number of children? (I assume we do not key 4 records for the dead children.)--Collier smith 16:46, 12 July 2012 (UTC)

A: The number of children would still be 9. --Paulmd199 21:18, 12 July 2012 (UTC)

Q: As best I can understand the instructions, a Spouse does not get (her) own record (i.e. her own line), but is keyed only as a Spouse. Therefore, there is no Alias field for her. However, there is an instruction to key maiden names in the Alias field. So which instruction governs this? Should we key a new record for spouses when the spouse's maiden name is listed, or not? If not, the maiden name info is lost.--Collier smith 17:10, 12 July 2012 (UTC)

A: Do not key as separate line for the spouse. Enter the spouse maiden name in the surnamevfield. --Paulmd199 21:25, 12 July 2012 (UTC)
Q2: Sorry, but I am still not sure what you mean. Are you saying to key the Spouse's Surname field using the Maiden name on the image (usually shown in parentheses or quote marks)? If so, may I suggest the following wording for the rules on Maiden names:
When keying a female spouse, key a Maiden Name (usually shown in parentheses or quote marks) as the Spouse Surname; if no Maiden Name, then key the surname shown.
When keying a female primary person, key the Maiden Name as Alias Surname, and key the surname shown as the Surname.

--Collier smith 02:53, 13 July 2012 (UTC)

A. Yes, that's correct. --Paulmd199 02:59, 13 July 2012 (UTC)

Q: For death years a la "d. after 15 Nov 1760", is the listed date considered the "latest", even though it technically begins the range? (Likewise for birth years a la "b. before 3 Jun 1705"?)

A: Since there is no other date use the one listed. --Paulmd199 21:25, 12 July 2012 (UTC)

Q: If both parents given names are listed, for example (dau of John and Mary), should "John and Mary" be keyed? or is preference given to one over the other?

A: Key only the first listed. --Paulmd199 23:04, 12 July 2012 (UTC)

Q: If there is no surname, for example if Jane SMITH is the entry and the parents names are listed as (John and Mary), should the surname SMITH be used or leave it blank?

A: Omit the surname in this event. --Paulmd199 23:06, 12 July 2012 (UTC)

Q: The page I am keying does not seem to give birth dates. However, it gives death dates and exact age at death (years, months, days). Should I calculate back using those ages and enter birth dates based on that?

A: We would never calculate dates. -- Wiedwoman 23:27, 12 July 2012 (UTC)

Q: I have an entire page of FOOTNOTES. Do I key the names and info in them, or pick Cover Page?

A: We are not keying footnotes. So your image would be a cover page. --Paulmd199 23:31, 12 July 2012 (UTC)

Q: I have sets that appear to be entirely index pages. The first set I marked as cover pages and submitted now I have 2 more sets. Are they cover sheets?

A: Index pages are cover pages in this project. --Paulmd199 00:57, 13 July 2012 (UTC)

Q: For sections labeled, e.g. "Bradford Deaths, Plymouth VR" or "Alden Deaths, Duxbury <Church Records>", should the place in the header be carried down to be entered as the place of death for all of the listed people?

A: No. Only surname is mentioned in the instructions as data that can be carried down from one line to another; and those lines are typically indicating the source of the data rather than actual place of death, and thus should be treated as if they were in angle brackets. -- Kateshort2 03:48, 16 July 2012 (UTC)

Q: Similar to the "daughter" entry in the above example, one of my keying records lists "child" with no last name but with birth and death dates. This entry follows several child entries but there is no parent entry (all children have a last name of Clark). Should I enter this "chid" entry? If so, should I include the Clark surname, even though that name is not on this record and all other children are entered as Self (per above instructions)?

A: Yes, the instructions for surname state that, "If the surname is blank, copy down from the previous surname." --Katerimmer 22:50, 23 July 2012 (UTC)

 

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Keying Samples

Prefix Given Surname Alias Surname Suffix Relationship Parent Given Parent Surname Spouse Prefix Spouse Given Spouse Surname Spouse Suffix Number of Children Birth Day Birth Month Birth Year Birth Place Death Day Death Month Death Year Death Place
Perez Loring Self 21 Aug 1784 Boston 18 Nov 1844 Boston
Mary Loring Self 4 Jul 1786
Braddock Loring Self 1 Feb 1788
Sarah Freeman Loring Self 19 Sep 1789
Elizabeth Loring Self 26 Jun 1791
Harriet Loring Self 23 Oct 1792
Charles M Loring Self 23 May 1794
Samuel Loring Self 23 Aug 1795
Deborah Loring Self 6 Jan 1798
Elizabeth Loring Self 23 Oct 1801
Elizabeth Smalledge Self 1780 Boston 7 Dec 1858 Boston
Perez Loring Self Elizabeth Smalledge 5
Elizabeth Loring Child Stephen Decanter Salmon 12 May 1808 Boston 2 Oct 1875
Perez Loring Child 1810 Boston 12 May 1856
Braddock Loring Child 1813 1 Feb 1888
George Loring Child 27 Nov 1814 30 Mar 1882
Sophia Loring Child Bartholomew Brown Jr 1817 Cambridgeport 18 Aug 1882 New Bedford
Mercy Pabodie Self 2 Jan 1649 Duxbury 8 Nov 1728 Duxbury
John Simmons Self 9 Feb 1715
John Simmons Self Mercy Pabodie 9
John Simmons Child 22 Feb 1670 Duxbury
William Simmons Child 24 Feb 1672 Duxbury
Isaac Simmons Child 28 Jan 1674 Duxbury
Martha Simmons Child 17 Nov 1677 Duxbury
Benjamin Simmons Child 2 May 1748
Joseph Simmons Child
Joshua Simmons Child
Joshua Simmons Child
Rebecca Simmons Child
Moses Simmons Self Feb 1680 Duxbury
Benjamin Simmons Self Lorah Samson 5
Mercy Simmons Child 14 Nov 1706 Feb 1751
Zachariah Simmons Child 19 Mar 1709
Benjamin Simmons Child 13 Mar 1711
Abraham Simmons Child 9 Nov 1713
Content Simmons Child 16 Dec 1715
Priscilla Delano Self Eliz Standish 7 Feb 1747 Duxbury
Benjamin Simmons Self Priscilla Delano 5
Hannah Simmons Child 16 Jun 1718
Betty Simmons Child 25 Feb 1722
Aaron Simmons Child 25 Mar 1724 10 May 1790
Priscilla Simmons Child 30 Dec 1727
Abiah Simmons Child 23 Oct 1730
Aaron Simmons Self 10 May 1790 Duxbury
Sarah Holmes Self 17 Sep 1722 16 Mar 1790
Aaron Simmons Self Sarah Holmes 3
Mary Simmons Child 22 Sep 1755
Abraham Simmons Child
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