Talk:World Archives Project: California, Spanish Archive Records

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Feel free to add to or edit information in this discussion tab as necessary.  Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page.  (Please note that in case of a discrepancy, project level instructions always trump general keying standards.) For instructions on posting a message on the wiki refer to this article.

Extra Keying Helps

Common Keying Errors Found by Reviewers

Keyer/s are not adding section for right hand page number so only half of the records are being keyed.

Keyers are keying 4-digit years when only 2 digits are given.

Keyers are omitting dates when 3 digits are given; it was not uncommon for the Spanish writer to omit the "1" in "1845", for example.

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: I have found several transactions which occurred in, say, 1845, but which contain a reference to an old law of 1824. Which date should be keyed? (I can read Spanish, so I know when the transaction occurred, but for keyers who don't read Spanish, how can they be expected to know which is the appropriate date to key?) --Collier Smith 19:46, 10 April 2014 (UTC)

Q What is the answer to the above question? I have an original doc where the earliest date is in 1824, but the current transaction took place in 1845. Do I still key the earliest date??

Q: I have an image where the year is written in Spanish, not numerals. I speak & read Spanish and can accurately translate; should I key the numerals, rather than "key as seen"? --Collier Smith 04:52, 6 April 2014 (UTC)

Added: These images will expire soon, so I really need an answer....--Collier Smith 19:08, 9 April 2014 (UTC)
A: I can read the years written in spanish, but they need to be converted to be keyed as numbers. --Wiedwoman 16:02, 10 April 2014 (UTC)

Q: Re the above - Surely this can't work unless all keyers/reviewers can read/speak Spanish. I have been both keying and reviewing these and I don't speak Spanish so if I don't see a numeric year and leave it blank and the reviewer is able to translate from Spanish and puts a year in, it will be an unfair error correction. The same applies if the keyer translates from the written year and the reviewer corrects it to the earliest numeric date. Could this be why my accuracy has suddenly dropped from 'exceptional' (after keying 4000+ records) to 'excellent' overnight on the last 20 image sets I have keyed?

A: I agree that these situations do seem unfair. However, keying a numerical date that has nothing to do with the transaction, and is several decades earlier, would be quite misleading to users of the index. This is a relatively small project -- perhaps the WAP should consider encouraging just Spanish-speaking keyers for it. Here is a small table of Spanish counting numbers to consult, if you wish. --Collier Smith 21:07, 11 April 2014 (UTC)

uno 1 dos 2 tres 3 cuatro 4 cinco (sinco) 5 seis 6 siete 7 ocho 8 nueve 9 diez 10 once 11 doce 12 trece 13 catorce 14 quince 15 dieciséis 16 diecisiete 17 dieciocho 18 diecinueve 19 veinte 20 veintiuno 21 veintidós 22 veintitrés 23 veinticuatro 24 veinticinco 25 veintiséis 26 veintisiete 27 veintiocho 28 veintinueve 29 treinta 30 treinta y uno 31 treinta y dos 32 treinta y tres 33 cuarenta 40 cuarenta y uno 41 cuarenta y dos 42 cincuenta 50 sesenta 60 setenta 70 ochenta 80 noventa 90 ciento (cien) 100 doscientos 200 trescientos 300 setecientos 700 ochocientos 800 novecientos 900 mil 1000

mil ochocientos cuarenta y cinco 1845

HINT: Most numbers in the transactions that begin with "mil ocho" or "mil ochocientos" will be year-dates; you would key the earliest seen. Other numbers usually turn out to be day-dates, numbers in land area measurements, or amounts of money. So I scan for the phrase "mil ocho" rather than other numbers. --Collier Smith 01:45, 12 April 2014 (UTC)

Q: I have had several printed/typed images entitled Index to Records of Spanish Archives that have the Grantee or Petitioner in the fifth column. My understaning of the project instructions is that we don't key the names on these, therefore I am choosing form type as Index.  Is this correct or should they be Cover Page?

A: Based on the information you have provided I am not sure. Does it look like the image below? The main difference between the two that I can see is that in the Printed Grantee Index the Grantee or Petitioner column is before the Name of Grant column.

Thank you.  It is the Index I was talking about.  I think I may have done the first couple as Cover pages so I apologize to the reviewer!

2) I am struggling to find a date on some of the 'Original' form types so I am leaving them blank.  Is this correct?

A: Yes, you are correct. If you don't see a year on the page then the Year field would be left empty.

Q: I have just come across my first Printed Grantee Index with names for keying. I have one entry that has two numbers in the Diseno Volume Number and the Diseno Page number on the same line. Do I key a separate line for each?

A: I want to check with the Content Manager - this means waiting until Monday for an answer. Annafechter 05:13, 30 March 2014 (UTC)

Thank you. So that I can carry on with them I have keyed two lines as it will be easy enough for the reviewers to delete one rather than have to put one in. I have had quite a few now so if I don't submit them they will stack up and I won't be able to download any more to key.

Q: Anna, is there an answer to the above question yet? I have now come across the same issue whilst reviewing and the keyer has only keyed the first line.

A: I'm reviewing these too. I've added the line to show the different diseno volume number. --Wiedwoman 17:19, 1 April 2014 (UTC)

Q: On the Printed Grantee Index are we keying '&' or 'and'? I thought we never keyed '&' but if that is incorrect then I have done an awful lot wrong! I automatically keyed 'and' as we do on the Tulare County Records and didn't even think about it until I have a review set with '&'.

A: We should key 'and'. --Wiedwoman 17:19, 1 April 2014 (UTC)


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