Talk:World Archives Project: Alabama Reference Name Files

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Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Extra Keying Helps

Event Extraction

One thing I've noticed is that many keyers aren't extracting all the events.

In the attached card, there are 3 events, not 1

First: The Birth. No date, but there is a location. "Georgia" Second: The death, which does have a date and place. "Lowndes County, Ala" Third: The burial. Again no date, but there is a place. "Manach, Lowndes Co, Ala"

Both keyers only keyed the death, and left the rest off.

There are two thing that I feel need addressing most critically. 1) Undated events are still events. 2) We do have up to three events possible for each person.

Secondary concerns: Location format has been very inconstant between keyers. The primary problem is not keying the complete location, when it is stated in the record. Other problems include: omitting the word county or co, keying periods when they shouldn't be, and not keying commas when they should be. --Paulmd199 04:24, 9 January 2011 (UTC)

RESIDENCE as an event? Q: So, if a card states "Residence Montgomery County", would I include this as an Other event?

A: Yes. Residence is event type "other". Paulmd199 17:31, 2 July 2011 (UTC)

Marriage problems

Marriages should use only ONE line - use the first named person as the primary, enter the other name as spouse, and omit the minister. Too many people are using three lines!

Cover Pages - Don't need information keying

Only class an image as a cover page if: There are no names to index.

The above being from the Project Page - I have just arbitrated/reviewed two sets of records - both of which were predominantly cover pages (9 out of 10 images in both cases) - One set had one keyer setting the form type as index card all the way through and the second set both keyers had entered information to each record in spite of there being NO NAMES at all recorded anywhere on the card - Please, please ensure you read all project page information before keying in information that is not required

ALIAS/TYPOS 07/01/2011-- Question about Alias or Name Typos: I'm arbitrating a card set that on one card the first name was given as Francis at the top, but Frances in the description. Another card that gives the last names as Bocock(Bacock). Do we just ignore the second spelling in both instances, or enter as 2nd record as there is no Alias field? Thanks! ~lrshea~

A: Since there is no alias field, you will just have to ignore the alternate spellings. Paulmd199 05:22, 2 July 2011 (UTC)

Common Keying Errors Found by Reviewers

1. Marriages - do not key more than one line, see Q&A above. Omit minister, and key spouse in spouse fields.

2. KEY AS SEEN means to key what is written on the card - it could be Montgomery, Montgomery Co, Montgomery County, or Montgomery Co, Ala.

3. M T means "Mississippi Territory", not Montana. Key it as an abbreviation if that is the way you see it on the card

4. Be sure to key locations, some keyers are not keying them in the fields

Q & A

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.


Question: Do we key the name of the minister when it is a marriage record?
Answer from Anna at WAP - no, do not key the name of the minister.
OK, But what if I have a card where the minister is the primary person (name at the top), as in the sample to the right?
(Anna) If the minister is the primary person you would key the record with him as primary and any other information related to him. Then I would add a second record for the marriage.

--Paulmd199 00:49, 8 January 2011 (UTC)

Additional Names

No, the only Event Types that should have the additional names added as additional records are Will/Court and Other.
Any names in addition to the Primary person, Father, Mother and Spouse on Marriage, Birth, Death or Burial cards should not be keyed.

Location of an Event

Question- if it is not clear exactly where the event took place, (e.g. town, village, etc.) but the marriage is recorded in the Montgomery County records, should I list Montgomery County? Also, if it does specify where an event took place and it is listed as Montgomery county, I try to key Montgomery County into the location but it is never accepted as a known place. This made me gun shy about entering counties. Comment number 2 makes me wonder if I've been doing it wrong.
Yes, you should key the word 'county' if present, and also the State, if present. You will have to press f7 to validate. I have been accepting the court location for marriages. --Paulmd199 06:22, 9 January 2011 (UTC)

Will Signed and Probated Dates

Question- When a will entry has two dates, one for signed and a different date for executed or probated, I've been entering in both dates on one record line, using event 1 and event 2. Am I doing this correctly?
Answer - It should be keyed as two events.
Question - Is the date signed or executed an "Other" event? I am calling the "probated" date a Will/Court event?

Continuation Dates

Question- How would you key in dates such as 1834-1839? Please note that the years are NOT part of a citation. I have been entering only the first year but not sure if that is correct. Thank you in advance for your help.

business names

Q: I have a court event which involves Smith vs Thomas & Jones Co. I put Smith info in Section 1 and thought Thomas & Jones Co would be in Section 2. Is this correct and if so, how do I enter the business names. There are no first names given at all. Thanks

A: There is no need to do separate sections in this project as there is no header information requested. I would put Smith, Thomas, and Jones as separate lines. Event type is will/court. --Paulmd199 17:22, 1 October 2011 (UTC)