Talk:World Archives Keying Standards

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Revision as of 22:28, 5 June 2014 by Collier smith (talk | contribs) (Keying names with & Co in them.)
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Regarding Location entries, I think the entry should read:

7. If there is a city and a state or country given on the record but only a general location or residence field, how should I enter it?

   Enter the city and state or country separated with a comma. For example, 
   "Denver, Colo" or "Paris, France". 

--Collier smith 03:33, 14 August 2012 (UTC)

 I really would like the keying standards to change to: Key as seen. However, do not use ALL CAPS or periods (full stops).

Where can I find the Keying standards in German language?--Elisabeth power 14:56, 20 November 2013 (UTC)

Wildcards in data entry

It seems inaccurate (or at least ambiguous) for the answer to the question "Should I include the ? or * symbols when characters are unrecognizable?" to be "Yes..." when the answer is actually "No, but..." Perhaps the answer could be changed to "No, but you can use two question marks (that is, ??) to represent one or more unrecognizable characters in a word that is otherwise recognizable, such as ??nson when the first few letters of a name are missing due to a ripped page. Use Ctrl+I or the Mark Illegible button instead when all of the data that would be entered in a field is illegible." (We don't want folks keying single question marks or asterisks in what's submitted, and thus, while the use of ?? is clearly explained in the newsletter article announcing the change, the way the answer is currently worded here seems ambiguous at best.)

Keying names with & Co in them.

I could not see anything in the Wiki giving guidance on how to key names that have & Co in them.

Examples include

John Brown & Co Brown, Smith & Co Brown & Co

Should the & Co be included in the Surname, in the Suffix, or omitted altogether?

I seem to remember that there once was a section that said not to use & Co but key and Co. --Elisabeth power 07:05, 5 June 2014 (UTC)

A: Unless the project instructions state differently, I believe most projects have called for businesses and companies to be keyed in the GIVEN name field (if keyed at all), and the "&" is spelled out as "and".--Collier Smith 05:28, 6 June 2014 (UTC)