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Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Thu, 23 May 2013 21:41:21 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

"In the 59th year " means the person was 58 years old, "in the 17th year" means the person was 16 years old and so on and so forth.. See Anna's comment on the project instructions,

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: Is it safe to assume that the date listed directly above the record is the publication date? I am keying marriage records where there is a date of Tuesday, June 5, 1866 on a line by itself, then there is a record below, with an event date of Tuesday, June 6. 

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

Q: How should I key the following marriage entry? "Eldest Daughter of King of Great Brittan, m. His Serene Highness, Prince of Wirtemberg, in England, May 17 (CC. June 28, 1797)"

:A: Bride would be blank. Brides father, prefix: King of Great Brittan. Groom would be (I Think) prefix: His Serene Highness, Price of Wirtemberg given and surname would be blank. -- [[User:Wiedwoman|Wiedwoman]] 18:53, 5 May 2013 (UTC)

 '''Event Location Entry:'''

Q: So for deaths, often an entry will state that the person was "of Place, XX". I know we are not to make too many assumptions, but it may be helpful in cases of death to include this location for researchers. If there's not a father, mother, spouse, or age given, it could help to narrow down a large search pool. I have not been including them up til now, should I from here on out? [The event locations I've been including in cases of death are either directly stated or at the beginning of the entry: Boston, 8th inst, John Doe] ~lrs

:A: I would not show death place unless it is at the beginning of the sentence or shows 'at' the ending of the sentence. Just because it shows 'of place, xx' does not mean that they died there. =-- [[User:Wiedwoman|Wiedwoman]] 17:48, 5 May 2013 (UTC)

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

Q: If a location is given as "New York City" should I KAS, or just enter "New York"?

:A: Key the location as seen without words Co or County (if they are included). Key New York City and f7 to accept. -- [[User:Wiedwoman|Wiedwoman]] 15:05, 7 May 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

Q: I need help with the following death notice entries: (Please do NOT answer me with what you think you would do.
I want a definitive answer)

1. Yesterday Cornelia Townsend, 3d dau of late Isaac B. Strong in 12yr. 79 Bedford
: Do I enter her surname as Strong and her age as 11?

:A: Given: Cornelia Townsend, Surname: Strong, age is 11 -- [[User:Wiedwoman|Wiedwoman]] 21:41, 23 May 2013 (UTC)

2. Reading, 27th ult. Mrs Catharine Spayd dau of late Gov. Heister, widow of late John Spayd, 61y.
:Do I enter her surname as Heister as that is the surname of her father?

:A: Given: Catharine, Surname: Spayd -- [[User:Wiedwoman|Wiedwoman]] 21:41, 23 May 2013 (UTC)

3. Saturday November 30th in 24th yr. Mrs Hannah N.Murdock w.Uriel A and dau of William Fearing of Wareham, Mass.
:Do I enter her surname as Fearing as that is the surname of her father and her age as 23?

:A: Given: Hannah N, Surname: Murdock, age 23 -- [[User:Wiedwoman|Wiedwoman]] 21:41, 23 May 2013 (UTC)

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

World Archives Project: Clergy List 1897

Wiedwoman — Wed, 22 May 2013 17:01:02 GMT

Wiedwoman:

World Archives Project: Clergy List 1897

Wiedwoman — Wed, 22 May 2013 16:59:00 GMT

Wiedwoman: /* Need help keying this project? */

World Archives Project: Children's Employment Commission- Appendix to the Second Report of the Commissioners 1842

Wiedwoman — Tue, 21 May 2013 18:17:54 GMT

Wiedwoman: /* Need help keying this project? */

World Archives Project: Children's Employment Commission- Appendix to the Second Report of the Commissioners 1842

Wiedwoman — Tue, 21 May 2013 18:05:10 GMT

Wiedwoman:

World Archives Project: Children's Employment Commission- Appendix to the Second Report of the Commissioners 1842

Wiedwoman — Tue, 21 May 2013 18:04:21 GMT

Wiedwoman: /* Image with no data */

World Archives Project: Children's Employment Commission- Appendix to the Second Report of the Commissioners 1842

Wiedwoman — Tue, 21 May 2013 18:03:06 GMT

Wiedwoman: /* Need help keying this project? */

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Mon, 20 May 2013 18:15:47 GMT

Wiedwoman: /* Event Year */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

"In the 59th year " means the person was 58 years old, "in the 17th year" means the person was 16 years old and so on and so forth.. See Anna's comment on the project instructions,

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: Is it safe to assume that the date listed directly above the record is the publication date? I am keying marriage records where there is a date of Tuesday, June 5, 1866 on a line by itself, then there is a record below, with an event date of Tuesday, June 6. 

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

Q: How should I key the following marriage entry? "Eldest Daughter of King of Great Brittan, m. His Serene Highness, Prince of Wirtemberg, in England, May 17 (CC. June 28, 1797)"

:A: Bride would be blank. Brides father, prefix: King of Great Brittan. Groom would be (I Think) prefix: His Serene Highness, Price of Wirtemberg given and surname would be blank. -- [[User:Wiedwoman|Wiedwoman]] 18:53, 5 May 2013 (UTC)

 '''Event Location Entry:'''

Q: So for deaths, often an entry will state that the person was "of Place, XX". I know we are not to make too many assumptions, but it may be helpful in cases of death to include this location for researchers. If there's not a father, mother, spouse, or age given, it could help to narrow down a large search pool. I have not been including them up til now, should I from here on out? [The event locations I've been including in cases of death are either directly stated or at the beginning of the entry: Boston, 8th inst, John Doe] ~lrs

:A: I would not show death place unless it is at the beginning of the sentence or shows 'at' the ending of the sentence. Just because it shows 'of place, xx' does not mean that they died there. =-- [[User:Wiedwoman|Wiedwoman]] 17:48, 5 May 2013 (UTC)

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

Q: If a location is given as "New York City" should I KAS, or just enter "New York"?

:A: Key the location as seen without words Co or County (if they are included). Key New York City and f7 to accept. -- [[User:Wiedwoman|Wiedwoman]] 15:05, 7 May 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Mon, 20 May 2013 16:44:41 GMT

Wiedwoman: /* Image with no data */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http://ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=41931|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains land allotment records for Native Americans in Minnesota.
 
==This project is currently in testing==
This project is being tested at the moment and is not available for keying.
 
==Need help keying this project?==
'''Project Instructions''' 
This collection contains land allotment records for Native Americans in Minnesota.

From these records we are keying the name of the applicant, the child's name, record date, gender, birth year, tribe, and age in 1889. Images will vary in what information is available.

All records will have a primary name that should be keyed. When an English name is given, it should be keyed in the name fields. If an Indian Name is given, it should be keyed in the Indian Name field. If only an Indian name is given it should still be keyed into the Indian Name field and the primary name fields should be left blank.

In some cases the application is for an under-age child. In these cases, the parent is still considered the primary person and their name should be keyed in the name fields. The child's name should be keyed into the Child Given and Child Surname fields. If only an Indian name is given for the child, it should be keyed into the Child Given Field.

The record date is the date of application and will appear at the far left of the image. Dates should not be keyed from the remarks column.

Gender should only be keyed from images that state the gender of the individual and should not be inferred.

Birth Year and Age in 1889 will not appear on most images. Only key an age into the Age at 1889 for images that have an "At in 1889" column. The birth year will typically only appear in the remarks column on images with this age column, and will usually only be for those born after 1889.

Images that only have names and page numbers should be classified as the "Index" form type.
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Allotment Records|Allotment Records]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no data|Image with no data]]
 
=Allotment Records=
http://c.mfcreative.com/i/akt/projecthelp/41931/41931_b035918-00027.jpg
 
Choose the "Allotment Records" form type when the image contains names that need to be keyed. 
====Additional Image Samples====
<gallery>
File:MN Allotment Records 1.JPG
File:MN Allotment Records 2.JPG
</gallery>
 
====Record Day====
Key the day from the record date. The record date will typically be in the far left column, often titled "Date of Application." Do not key record dates from the "Remarks" column.
 
====Record Month====
Key the month in its three-letter abbreviation from the record date using the dictionary provided to assist you. The record date will typically be in the far left column, often titled "Date of Application." Do not key record dates from the "Remarks" column.
 
====Record Year====
Key the year from the record date. The record date will typically be in the far left column, often titled "Date of Application." Do not key record dates from the "Remarks" column.
 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. The name of the applicant is the primary person of the record. The English name should be keyed into the name fields, and the Indian name into the Indian Name field. If no English name is given, then the Given and Surname field should be left blank. If the application is being made on behalf of an underage child, the child's name should be keyed into the Child's name fields.
 

====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. The name of the applicant is the primary person of the record. The English name should be keyed into the name fields, and the Indian name into the Indian Name field. If no English name is given, then the Given and Surname field should be left blank. If the application is being made on behalf of an underage child, the child's name should be keyed into the Child's name fields.
 

====Surname====
Key the surname as seen on the record using the dictionary provided to assist you. The name of the applicant is the primary person of the record. The English name should be keyed into the name fields, and the Indian name into the Indian Name field. If no English name is given, then the Given and Surname field should be left blank. If the application is being made on behalf of an underage child, the child's name should be keyed into the Child's name fields.
 

====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you. The name of the applicant is the primary person person of the record. The English name should be keyed into the name fields, and the Indian name into the Indian Name field. If no English name is given, then the Given and Surname field should be left blank. If the application is being made on behalf of an underage child, the child's name should be keyed into the Child's name fields.
 

====Indian Name====
Key the Indian name as seen on the image, using the dictionary provided to assist you. If only an Indian name is given for a person, leave the given and surname fields blank.
 
====Tribe====
Key the tribe as seen on the image using the dictionary provided to assist you.
 
====Child Given====
Key the first name or initial and any middle names from the child's name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Child Surname====
Key the surname from the child's name as seen on the record using the dictionary provided to assist you.
 
====Gender====
Key the gender in its full form using the dictionary provided to assist you. Only key gender when it is specifically stated for an individual. Often it will be a tick mark in a column. Key "Male" if there's a tick mark in the Male column and key "Female" when there's a tick mark in the Female column. Gender should not be inferred.
 
====Age in 1889====
Key the age from the "Age in 1889" column. Do no key an age if it does not appear in this column.
 
====Birth Year====
Key the birth year where available from the "Remarks" column. It will typically only appear for individuals born after 1889.
 
====Keying Image Samples====
<gallery>
File:MN Allotment Records Key 1.JPG
File:MN Allotment Records Key 2.JPG
File:MN Allotment Records Key 3.JPG
</gallery>
 

=Index=
http://c.mfcreative.com/i/akt/projecthelp/41931/41931_b035920-00010.jpg
 
Choose the "Index" form type when the image is of an internal index and contains only a name with a page number. 
=Cover page, Section header, etc.=
[[File:MN Allotment Cover Page 1.JPG]] 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery perrow=3>
File:MN Allotment Cover Page 2.JPG
File:MN Allotment Cover Page 3.JPG
File:MN Allotment Cover Page 4.JPG
File:MN Allotment Cover Page 5.JPG
File:MN Allotment Cover Page 6.JPG
</gallery>
 

=Image with no data=
[[File:MN Allotment No Data 1.JPG|400px]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
 
====Additional Image Samples====
<gallery>
File:MN Allotment No Data 2.JPG
</gallery>
[[Category:World Archives Project]]

World Archives Project: Cheddar Rate Book 1865

Wiedwoman — Sat, 18 May 2013 15:43:52 GMT

Wiedwoman:

World Archives Project: Cheddar Rate Book 1865

Wiedwoman — Sat, 18 May 2013 15:16:06 GMT

Wiedwoman: /* Image with no data */

Talk:World Archives Project: Kansas, City and County Census, 1919-1978

Wiedwoman — Mon, 13 May 2013 17:29:48 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==

Duplicate Page Issues:  I have come across duplicated pages; however, these pages are partially covering pages of new material which have not been entered. Do I just mark them as duplicated pages and continue on as there seems nothing else can be done. Will this problem have been corrected elsewhere so those pages will eventually show up in full so that they can be entered?

 The WAP forum for census records is here:

[http://boards.ancestry.com/wap.censusrecords/mb.ashx [Census records]]

 

Some handwriting help for deciphering records:

[http://www.moonzstuff.com/articles/oldhandwriting.html [Reading Old Handwriting]]

[http://legacynews.typepad.com/legacy_news/2008/05/basic-handwriti.html [The Long S]]

[http://www.amberskyline.com/treasuremaps/oldhand.html [Deciphering Old Handwriting]]

 Some image tools to help with clearing up or enhancing the image you're working on:

[http://image-analyzer.software.informer.com/ [Image Analyzer]]

[http://www.irfanview.com/ [Irfanview]]

== Common Keying Errors Found by Reviewers ==

 Periods (full stops) after initials should not be keyed even if these appear in the image (this is a general exception to the "key as seen" rule).

Don't carry over information from one image to another. So, if the Township and/or County are blank at the top of the image, don't use the Township or County from a previous Title page.

Only required fields need to be marked blank (Cntl-B) if blank. All other fields can just be left blank if no information to key.

It is not necessary to create blank records in the middle of keying records. If the form has blank lines, just ignore them and key the next record. The number of records you key should match the count at the bottom of the image (if present).

Check the column headings to make sure that it's the person's name, not their address.

== Questions and Answers ==
'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

I have a census page which looks as if it might be a military base. It has a line = McKee James and family where I have entered simply James McKee. Also several entries such as Gore Ivan and wife - do I enter the wife as Mrs blank Gore? Finally a line with is Mr Daniel Mrs Cecile and family - do I enter as Mr Daniel blank & Mrs Cecile blank? - Thanks Suzanne

Q: I have a page titled "Affidavit of Assessor".  It has the names of the county assessor and the county clerk and a date.  Would these names and date be keyed as part of the census or would the form be considered a cover page, section header?

:A: I think this would be considered a cover page. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: I have a set of census data, without a location, just a date. What should I put in for township and county?

:A: They would be left blank. -- [[User:Wiedwoman|Wiedwoman]] 18:51, 23 February 2012 (UTC)

Q: There are company-owned farms. How should these be entered? Skipped?

:A: Yes, key the business name. Since there is not a business name field key the business name in the Given Name field. Business names such as Jones and Son should only be keyed as a business - do not key a separate line with the surname Jones. [[User:Annafechter|Annafechter]] 21:31, 19 January 2012 (UTC)

Q: Do we key multiple instances of the same name or do we key each unique name on am image only once?

:A: If you encounter a name multiple times on a record only enter it once.

Q: Do we enter the Parents and guardians in Schedule 4, "Deaf Mute, Blind Idiotic and Insane?"

:A: Yes, Enter the parents and guardians. --[[User:Paulmd199|Paulmd199]] 22:42, 23 January 2012 (UTC)

Q: In keying my first image set, I found several pages where the text was so badly faded they were unreadable. What's the correct way to key such forms?

:A: If you are able to work through them you may do so. Account for each line. If you feel they are beyond you, cancel them with problems. Directions are [[World Archives Project: Cancelling an Image Set|here]]. --[[User:Paulmd199|Paulmd199]] 18:38, 24 January 2012 (UTC)

Q: Is "Est" really a surname (it is on the drop down list)? It has appeared twice so far on the census list, eg Ackerman Est. and Swenson Est. How should we treat this?

:A: I believe in this context it is short for estate. In which case "est" would be dropped. --[[User:Paulmd199|Paulmd199]] 06:20, 30 January 2012 (UTC)

Q: I have an image set which consists just of lists of names. Sometimes they use dittos for the last names for people in the same family, and sometimes they go on to the next page (image). Should I mark [Blank] or get the last name from the page before?

:A: Since this project does not have a specific instruction to carry over surnames from the previous image, you should use [Blank] for the surname of those people. --[[User:Kateshort2|Kateshort2]] 21:48, 29 January 2012 (UTC)

Q: I have an image set which consists of lists of names grouped into families. The first one or two people in the family have the forename and surname written in full but other members of the family just have a forename. There are no ditto marks after the forename but the scribe has left a blank line between each family group. Do I enter the surname for everyone who is obviously in the same family group or do I mark the field as blank? Thanks!

:A: I've found the answer on the message boards: treat them the same as if dittos were written ie enter the surname for every person in an obvious family group except where the group goes over two pages. In this case the surname needs to be left blank.

Q: I just wanted to make sure that everything gets keyed as seen. For instance, if a name is probably Patricia, but the 't' is definitely NOT crossed and looks like an 'l', we key it as Palricia. Is this correct?

:A: Handwriting interpretation is a black art. To use a cliché, not everybody dots all their Is and crosses their Ts. In fact, in some styles, the t is never crossed, there are other methods of distinguishing it from l. He probably actually wrote a t. --[[User:Paulmd199|Paulmd199]] 17:59, 6 February 2012 (UTC).

Q: Since the project is "Kansas, '''City''' and County Census", and there are some forms that are preprinted with "____ City, ____ County" instead of Township, can the project wiki instructions be amended to specify that City data should be entered in the Township field when City is on the form instead of Township?

:A: Done. -- [[User:Wiedwoman|Wiedwoman]] 19:05, 23 February 2012 (UTC)

Q: I have a page that has names on it but it has been marked ERROR. do i still key the names?

:A: Yes you would still key the names. We also key if there is a line drawn through the name. -- [[User:Wiedwoman|Wiedwoman]] 00:38, 7 March 2012 (UTC)

Q: The image set I'm working on contains entries from Oklahoma mixed in with Kansas. Should I skip these?

:A: Yes, I would still key the names as they are shown on the census. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: I am working on the 1943 Kansas census and I'm seeing military ranks on several people.  Do we key those?  I'm also seeing soldier and pvt in parentheses after some names.  Do we key those anywhere?  I asked the question on the message board and they suggested I ask the question here.

:A: The official answer from Support is that unless the prefix field specifically states to key ranks as prefixes, then they are not keyed. Which means no ranks in this project. --[[User:Paulmd199|Paulmd199]] 17:53, 11 April 2012 (UTC)

Q: I am working on the Kansas, City and County Census and some of the pages just have Population March 1, 1953 at the top and then each name is listed with different cities. Using the census form there is the place to put township, etc for the header and then it just asks for names but there isn't a place to put the different cities or ages. How should I key this in?

:A: You will only key the county and city from the heading information at the top of the page. There is no field for age, so it will not be keyed. -- [[User:Wiedwoman|Wiedwoman]] 18:32, 13 May 2012 (UTC)

Q: When keying for the Agriculture census for 1944, the Ag. Census has data for the previous year (1943). Do i key the year as 1943 or 1944?

:A: I would key whatever date is at the top of the page. -- [[User:Wiedwoman|Wiedwoman]] 16:43, 30 May 2012 (UTC)

Q: Some of the images I have seen are definitely Census Pages; however, the only information is the date (i.e. March 1, 1956) with no names listed. Should these be keyed as a census page (and accepted with no data) or keyed as a blank page? 

:A: Select 'image with no data' if there is nothing but the date listed. -- [[User:Wiedwoman|Wiedwoman]] 16:40, 30 May 2012 (UTC)

Q: Similarly I have a Census Page with Date, City, County but no data. Should I select 'image with no data' as well?

Q: In this set, there are several cases where a woman is listed as just "Mrs" (as in "Mrs Smith).  Would it be appropriate to fill in the Given name as [Blank] or would it be more appropriate to enter in the husband's name there (as in "Mrs Joe Smith")?

:A: Only if the husband's given name is shown on the wife's record would it be keyed (or a ditto from above record). If only Mrs Smith is shown that is what should be keyed. -- [[User:Wiedwoman|Wiedwoman]] 03:31, 1 June 2012 (UTC)

Q: I have a page in with the 1953 census that has St. John's Hospital at the top and then a list of "Sisters" (nuns). Would i key in the name of the hospital in the Name Given or just key the sisters' names?

:A: I think I would key the hospital in whichever field they inserted St John's Hospital and key the sisters names. -- [[User:Wiedwoman|Wiedwoman]] 22:48, 3 June 2012 (UTC)

Q: The page is not a census page, it appears to be a St. John's Hospital memo type paper. Would St. John's Hospital be put in the given name or just be omitted and the sister's name keyed in?

Q: If the record says Child Jones or Boy Jones, do we input Child and Boy for the given name field or just mark the given name field blank?

:A: Per Anna, I would key Child, Boy, Newborn, etc in the Prefix field. -- [[User:Wiedwoman|Wiedwoman]] 19:10, 29 June 2012 (UTC)

Q: As an arbitrator, I see numerous entries where punctuation has been entered.  When I correct the entries, it doesn't highlight that a change has been made, although the punctuation marks have been edited.  This seems to be an area overlooked by many keyers.  Is there any way this can be readdressed?

Q: What is the correct way to enter the names of religious sisters, brothers etc? Eg: Sister Amelia, is Sister a prefix with Amelia as given name and blank surname; or is Sister the given name and Amelia the surname? 

:A: key sister as prefix and Amelia as given -- -[[User:Wiedwoman|Wiedwoman]] 00:21, 21 January 2013 (UTC)

Q: On the census forms, a child could have same name as the father, but there is no suffix listed. Should that name be entered twice, once for the father and once for the child? As an arbitrator, I don't think so, because the index would be the same for the name.

:A: I would key both names even if the same as they are 2 different people.-- [[User:Wiedwoman|Wiedwoman]] 19:30, 2 April 2013 (UTC)

Q: On 1 record the name is Sisters of Charity.  I put it under Given Name as a business stated above.  Is this correct?

:A: Yes key business under given name. -- [[User:Wiedwoman|Wiedwoman]] 17:29, 13 May 2013 (UTC)

Q: On images with two columns of names, such as the main example census page image, I I to key first one column and then the other to keep the names together or across row by row? I looked several places and couldn't find anything that spells this out. It seems like column by column would be correct and more helpful to people searching but some guidance here would be helpful.

:A: Key one column top to bottom and then move to the next column. -- [[User:Wiedwoman|Wiedwoman]] 17:29, 13 May 2013 (UTC)

== Suggestions/Additions ==

== Sample Keyings ==

[[Image:KS Census Keying Sample.jpg|400px|Sample keying image]]

{| {{exampletable}}
|- {{tablecolheader}}
! Township
! County
! Enumeration Day
! Enumeration Month
! Enumeration Year
|-
|
|
| 1
| Mar
| 1949
|}

{| {{exampletable}}
|- {{tablecolheader}}
! Prefix
! Given
! Surname
! Suffix
|-
|
| Rollie
| Todd
|
|-
|
| Jno W
| Teft
|
|-
|
| Irene
| Triecky
|
|-
|
| Geo E
| Toft
|
|-
| Mrs
| Addie
| Tanner
|
|-
|
| Al
| Thompson
|
|-
|
| Raymond
| Tozier
|
|-
|
| Anna
| Thomas
|
|-
| Mrs
| Anna
| Tobin
|
|-
|
| James A
| Tait
|
|-
| Mrs
| Frankie
| Thompson
|
|-
|
| Ethel
| Thompson
|
|-
|
| Kermet
| Train
|
|-
|
| Albert
| Tremain
|
|-
|
| Chas
| Tremain
|
|-
|
| Wm
| Tilton
|
|-
| Mr
| {{exampletextblank}}
| Trumbell
|
|-
|
| Gertrude
| Tinkler
|
|-
|
| Emma
| Taylor
|
|-
|
| Jeanette
| Twitchell
|
|}

Example of Census Form with Surnames blank. The correct keying is to repeat the surname, not mark it blank.

Census Form to be keyed: <gallery perrow="1">
File:Sample_Surname_Census.jpg
</gallery>

Original Keyed data:........ Keyed Data after Review - note Purple fields show corrections <gallery perrow="2">
File:Sample_Surname_Census_Orig.jpg
File:Sample_Surname_Census_Revd.jpg
</gallery>

World Archives Project: North Carolina, Native American Census, Selected Tribes, 1894-1913

Wiedwoman — Fri, 10 May 2013 03:20:15 GMT

Wiedwoman: /* Cover page, Section header, etc. */

World Archives Project: North Carolina, Native American Census, Selected Tribes, 1894-1913

Wiedwoman — Fri, 10 May 2013 03:19:39 GMT

Wiedwoman: /* Image with no data */

World Archives Project: Newport Pagnell Vaccination Register 1909-1927

Wiedwoman — Thu, 09 May 2013 16:31:20 GMT

Wiedwoman: /* Image with no data */

World Archives Project: U.S., Album of Criminals, 1906

Wiedwoman — Thu, 09 May 2013 16:29:52 GMT

Wiedwoman: /* Additional Image Samples */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=40468|width=330|height=1200|border=0}}
</td></tr>
</table>
'''About this project'''
This collection contains an album published by the F.B.I. of criminals for the use of members of the National Bureau of Criminal Identification.
 
==Need help keying this project?==
'''Project Instructions''' 
This collection contains an album published by the F.B.I. of criminals for the use of members of the National Bureau of Criminal Identification.

Images containing a photograph, name, and criminal history of an individual should be classified as the "Criminal Record" form type. From these images we are keying the primary name, any alias names, the record date, city and state, and age of the criminal.

The primary name will appear in bold at beginning of the entry. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" or "Under name of" followed by a name. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form.

The record date is the first date listed in the record section. The record city and state are the city and state listed in correspondence with the first listed date. If no city or state is listed with the first date, then the city and state fields should be left blank.

Images containing only names, aliases and page numbers should be classified as the "Index" form type.
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Criminal Record|Criminal Record]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no Data|Image with no Data]]

=Criminal Record=
http://c.mfcreative.com/i/akt/projecthelp/40468/40468_649063_0501-00016.jpg
 
Choose the "Criminal Record" form type when the image contains a photograph, name and record of an individual. 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you. The primary name will appear in bold at beginning of the entry. Do not key names of associates or accomplices.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. The primary name will appear in bold at beginning of the entry. Do not key names of associates or accomplices.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you. The primary name will appear in bold at beginning of the entry. Do not key names of associates or accomplices.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you. The primary name will appear in bold at beginning of the entry. Do not key names of associates or accomplices.
 
====Age====
Key the age as seen on the image.
 
====Gender====
Key the gender in its full form using the dictionary provided to assist you. Gender can be inferred by name and photograph.
 

====Record Day====
Key the day from the first date found in the "Record" portion of the image.
 
====Record Month====
Key the month in its three letter abbreviation from the first date found in the "Record" portion of the image, using the dictionary provided to assist you.
 
====Record Year====
Key the year from the first date found in the "Record" portion of the image.
 
====Record City====
Key the city from the location of the first date from the "Record" portion of the image as seen on the image, using the dictionary provided to assist you. The record location should correspond with the record date keyed. If no location is given in association with the first record date, then leave the record location fields blank.
 
====Record State====
Key the state in its full form from the location of the first date from the "Record" portion of the image as seen on the image, using the dictionary provided to assist you. The record location should correspond with the record date keyed. If no location is given in association with the first record date, then leave the record location fields blank.
 
====Alias Given 1====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" or "Under name of" followed by a name.
 
====Alias Surname 1====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 2====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 2====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 3====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 3====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 4====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 4====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 5====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 5====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 6====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 6====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 7====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 7====
Key the surname as seen on the record using the dictionary provided to assist you. Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Given 8====
Key the first name or initial and any middle names of the alias as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Alias Surname 8====
Key the surname as seen on the record using the dictionary provided to assist you.Key alias names in the order they appear. Key the entire alias name, even when part of the alias name may be the same as a different alias name. If an alias name appears once as "George Waddell" and in a different place as "Geo. Waddell", only key this alias name once from the fullest form. Alias names will appear either after the primary name after the word "alias" or in the record portion of the image after the word "As" followed by a name.
 
====Keying Image Samples====
<gallery>
File:Criminal Records Key 1.JPG
File:Criminal Records Key 2.JPG
File:Criminal Records Key 3.JPG
File:Criminal Records Key 4.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/40468/40468_649063_0501-00008.jpg
 
Choose the "Index" form typw when the image is of an internal index and contains only names and aliases with page numbers. It will typically say "Index" at the top of the image 
 
=Cover page, Section header, etc.=
[[File:Criminal Album Cover Page 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery>
File:Criminal Album Cover Page 2.JPG
File:Criminal Album Cover Page 3.JPG
</gallery>

=Image with no Data=
[[File:Criminal Album No Data 2.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
 
====Additional Image Samples====
<gallery>
File:Criminal Album No Data 1.JPG
</gallery>
 
[[Category:World Archives Project]]

World Archives Project: U.S., Album of Criminals, 1906

Wiedwoman — Thu, 09 May 2013 16:29:24 GMT

Wiedwoman: /* Testing */

World Archives Project: North Carolina, Native American Census, Selected Tribes, 1894-1913

Wiedwoman — Thu, 09 May 2013 16:27:38 GMT

Wiedwoman: /* Image with no data */

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Tue, 07 May 2013 15:05:32 GMT

Wiedwoman:

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

Q: How should I key the following marriage entry? "Eldest Daughter of King of Great Brittan, m. His Serene Highness, Prince of Wirtemberg, in England, May 17 (CC. June 28, 1797)"

:A: Bride would be blank. Brides father, prefix: King of Great Brittan. Groom would be (I Think) prefix: His Serene Highness, Price of Wirtemberg given and surname would be blank. -- [[User:Wiedwoman|Wiedwoman]] 18:53, 5 May 2013 (UTC)

 '''Event Location Entry:'''

Q: So for deaths, often an entry will state that the person was "of Place, XX". I know we are not to make too many assumptions, but it may be helpful in cases of death to include this location for researchers. If there's not a father, mother, spouse, or age given, it could help to narrow down a large search pool. I have not been including them up til now, should I from here on out? [The event locations I've been including in cases of death are either directly stated or at the beginning of the entry: Boston, 8th inst, John Doe] ~lrs

:A: I would not show death place unless it is at the beginning of the sentence or shows 'at' the ending of the sentence. Just because it shows 'of place, xx' does not mean that they died there. =-- [[User:Wiedwoman|Wiedwoman]] 17:48, 5 May 2013 (UTC)

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

Q: If a location is given as "New York City" should I KAS, or just enter "New York"?

:A: Key the location as seen without words Co or County (if they are included). Key New York City and f7 to accept. -- [[User:Wiedwoman|Wiedwoman]] 15:05, 7 May 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Sun, 05 May 2013 18:53:06 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

Q: How should I key the following marriage entry? "Eldest Daughter of King of Great Brittan, m. His Serene Highness, Prince of Wirtemberg, in England, May 17 (CC. June 28, 1797)"

:A: Bride would be blank. Brides father, prefix: King of Great Brittan. Groom would be (I Think) prefix: His Serene Highness, Price of Wirtemberg given and surname would be blank. -- [[User:Wiedwoman|Wiedwoman]] 18:53, 5 May 2013 (UTC)

 '''Event Location Entry:'''

Q: So for deaths, often an entry will state that the person was "of Place, XX". I know we are not to make too many assumptions, but it may be helpful in cases of death to include this location for researchers. If there's not a father, mother, spouse, or age given, it could help to narrow down a large search pool. I have not been including them up til now, should I from here on out? [The event locations I've been including in cases of death are either directly stated or at the beginning of the entry: Boston, 8th inst, John Doe] ~lrs

:A: I would not show death place unless it is at the beginning of the sentence or shows 'at' the ending of the sentence. Just because it shows 'of place, xx' does not mean that they died there. =-- [[User:Wiedwoman|Wiedwoman]] 17:48, 5 May 2013 (UTC)

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Sun, 05 May 2013 17:48:57 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

 '''Event Location Entry:'''

Q: So for deaths, often an entry will state that the person was "of Place, XX". I know we are not to make too many assumptions, but it may be helpful in cases of death to include this location for researchers. If there's not a father, mother, spouse, or age given, it could help to narrow down a large search pool. I have not been including them up til now, should I from here on out? [The event locations I've been including in cases of death are either directly stated or at the beginning of the entry: Boston, 8th inst, John Doe] ~lrs

:A: I would not show death place unless it is at the beginning of the sentence or shows 'at' the ending of the sentence. Just because it shows 'of place, xx' does not mean that they died there. =-- [[User:Wiedwoman|Wiedwoman]] 17:48, 5 May 2013 (UTC)

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Sun, 05 May 2013 16:33:29 GMT

Wiedwoman: /* Extra Keying Helps */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. If showing a partial name use the ?? for missing characters. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

 '''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Sun, 05 May 2013 16:32:47 GMT

Wiedwoman: /* Extra Keying Helps */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Some are only showing a partial first name. Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

The date at the end of a record in parenthesis is the publication date not the event date.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

 '''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 03 May 2013 06:38:00 GMT

Wiedwoman: /* Need help keying this project? */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>

{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=40699|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains marriage and death extracts that were published in newspapers in Massachusetts, New York, and Connecticut.
 

== Need help keying this project? ==

'''Project Instructions''' This collection contains marriage and death extracts that were published in various newspapers from Massachusetts, New York, and Connecticut.

You will find that there are quite a few fields for each record, though most of them will not be used for every record. This is due mostly because we need to capture spouse information when it is available.

Choose the event type for each entry. Only one event type should be chosen for each entry. The possible events are marriage, death, and burial. If both death and burial information is given, categorize this as a death event type and key the death information. If only a funeral information is given, categorize the event type as burial.

Most often the only date given for a record is a publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799".

As per keying example 1, do not key these names when it states eg. Amar, Margaret, see David Jacobs. 

[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_U.S.,_Newspaper_Extractions_from_the_Northeast,_1790-1930 Click here to post a question on the Discussion page.] 
[http://boards.ancestry.com/wap.usrecordsother/mb.ashx Click here to post a question or comment on the message board.]

'''Project-specific sample images and form field help:''' Choose a sample image from below to see the corresponding form field examples. [[#Vital_Extracts|Vital Extracts]] [[#Index|Index]] [[#Cover_page.2C_Section_header.2C_etc.|Cover page, Section header, etc.]] [[#Image_with_no_data|Image with no data]] 

=Vital Extracts=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3505-01050.jpg
 
Choose the "Vital Extracts" when the image contains extract records of marriages and deaths. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Vital Extracts Example 1.JPG
File:Newspaper Extractions Vital Extracts Example 2.JPG
File:Newspaper Extractions Vital Extracts Example 3.JPG
</gallery>
====Event Type====
Choose the type of event. Event options are: Marriage, Death, and Burial. Only key burial information if death information is not available.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Surname====
Key the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Prefix ====

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you. On death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as prefixes. If "child of Archibald Kennedy" appears, key "child of" as a prefix then key the father name as "Archibald Kennedy."  Per keying samples, ranks are included as prefixes. 

====Father Given====
Key the first name or initial and any middle names of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Father Surname====
Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you.
 

====Mother Given====
Key the first name or initial and any middle names of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Mother Surname ====

Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the mother, key the maiden name.  Anna (Fechter) has said that it is ok to assume the parents and spouse surnames on this project when they are not showing (per message board). 

====Spouse Given====
Key the first name or initial and any middle names of the spouse of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Surname====
Key the surname of the spouse of the primary person as seen on the image using the dictionary provided to assist you.
 
====Spouse Father Given====
Key the first name or initial and any middle names of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Father Surname====
Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you.
 
====Spouse Mother Given ====
Key the first name or initial and any middle names of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Mother Surname====
Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the spouse's mother, key the maiden name.
 

==== Age at Death ====

Key the age at the time of death.  Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10". If an age appears in months, such as 10 months, key age as a fraction: "10/12". If an age includes years plus a fraction, such as 3 3/12, key only the year: "3."If the age is less than one month, key "0." If stated as '''37-1-4, '''for example, key as 37. ''' Per Anna Fechter, if the age is stated as 'in the 80th year', key as 79.''' 

====Publication Day====
Key the day of the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Month====
Key the month in its three-letter abbreviation from the publication date using the dictionary provided to assist you. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Year====
Key the year from the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Event Day====
Key the day from the event date if it appears on the record. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Month====
Key the month from the event date in its three-letter abbreviation if it appears on the record using the dictionary provided to assist you. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". Months are sometimes indicated by the word "Ultimo" or abbreviation "Ult" meaning the prior month, or by the word "Instant" or the abbreviation "Ins" meaning the current month. For example, if the publication month is March and the article says "Ult" then the event month should be keyed as "Feb". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Year====
Key the year from the event date if it appears on the record. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
==== Event Location ====

Key the event location as seen on the image using the dictionary provided to assist you. Separate geographical locations with a comma, such as "Kent, England." The event location should be the city, county, state, and/or country. Do not use postal abbreviations (IL, MA); key state as seen. Do not key the name of the church unless it is the only location provided. 

====Keying Image Samples====
<gallery perrow=4>
File:Newspaper Extractions Vital Extracts Key 1.JPG
File:Newspaper Extractions Vital Extracts Key 2.JPG
File:Newspaper Extractions Vital Extracts Key 3.JPG
File:Newspaper Extractions Vital Extracts Key 4.JPG
File:Newspaper Extractions Vital Extracts Key 5.JPG
File:Newspaper Extractions Vital Extracts Key 6.JPG
File:Newspaper Extractions Vital Extracts Key 7.JPG
File:Newspaper Extractions Vital Extracts Key 8.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3562-00500.jpg
 
If an image is specifically defined as an index in the project instructions choose the 'Index' form type. Project-specific examples will be included if known to exist in the project; however, a generic image will also be included. If there are any questions submit a query to the Vendor Manager. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Index Example 1.JPG
File:Newspaper Extractions Index Example 2.JPG
</gallery>
 

=Cover page, Section header, etc.=
[[File:Newspaper Extractions Cover Page Example 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
====Additional Image Samples====
<gallery perrow=3>
File:Newspaper Extractions Cover Page Example 2.JPG
File:Newspaper Extractions Cover Page Example 3.JPG
File:Newspaper Extractions Cover Page Example 4.JPG
File:Newspaper Extractions Cover Page Example 5.JPG
File:Newspaper Extractions Cover Page Example 6.JPG
</gallery>

=Image with no data=
[[File:Newspaper Extractions No Data Example 1.JPG]]
 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
====Additional Image Samples====
<gallery>
File:Newspaper Extractions No Data Example 2.JPG
</gallery>
 
[[Category:World Archives Project]]

World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 03 May 2013 06:35:51 GMT

Wiedwoman: /* Need help keying this project? */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>

{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=40699|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains marriage and death extracts that were published in newspapers in Massachusetts, New York, and Connecticut.
 

== Need help keying this project? ==

'''Project Instructions''' This collection contains marriage and death extracts that were published in various newspapers from Massachusetts, New York, and Connecticut.

You will find that there are quite a few fields for each record, though most of them will not be used for every record. This is due mostly because we need to capture spouse information when it is available.

Choose the event type for each entry. Only one event type should be chosen for each entry. The possible events are marriage, death, and burial. If both death and burial information is given, categorize this as a death event type and key the death information. If only a funeral information is given, categorize the event type as burial.

Most often the only date given for a record is a publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799".

As per keying example 1, do not key these names when it states eg. Amar, Margaret, see David Jacobs. 

[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_U.S.,_Newspaper_Extractions_from_the_Northeast,_1790-1930 Click here to post a question on the Discussion page.] 
[http://boards.ancestry.com/wap.usrecordsother/600/mb.ashx Click here to post a question or comment on the message board.]

'''Project-specific sample images and form field help:''' Choose a sample image from below to see the corresponding form field examples. [[#Vital_Extracts|Vital Extracts]] [[#Index|Index]] [[#Cover_page.2C_Section_header.2C_etc.|Cover page, Section header, etc.]] [[#Image_with_no_data|Image with no data]] 

=Vital Extracts=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3505-01050.jpg
 
Choose the "Vital Extracts" when the image contains extract records of marriages and deaths. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Vital Extracts Example 1.JPG
File:Newspaper Extractions Vital Extracts Example 2.JPG
File:Newspaper Extractions Vital Extracts Example 3.JPG
</gallery>
====Event Type====
Choose the type of event. Event options are: Marriage, Death, and Burial. Only key burial information if death information is not available.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Surname====
Key the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Prefix ====

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you. On death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as prefixes. If "child of Archibald Kennedy" appears, key "child of" as a prefix then key the father name as "Archibald Kennedy."  Per keying samples, ranks are included as prefixes. 

====Father Given====
Key the first name or initial and any middle names of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Father Surname====
Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you.
 

====Mother Given====
Key the first name or initial and any middle names of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Mother Surname ====

Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the mother, key the maiden name.  Anna (Fechter) has said that it is ok to assume the parents and spouse surnames on this project when they are not showing (per message board). 

====Spouse Given====
Key the first name or initial and any middle names of the spouse of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Surname====
Key the surname of the spouse of the primary person as seen on the image using the dictionary provided to assist you.
 
====Spouse Father Given====
Key the first name or initial and any middle names of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Father Surname====
Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you.
 
====Spouse Mother Given ====
Key the first name or initial and any middle names of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Mother Surname====
Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the spouse's mother, key the maiden name.
 

==== Age at Death ====

Key the age at the time of death.  Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10". If an age appears in months, such as 10 months, key age as a fraction: "10/12". If an age includes years plus a fraction, such as 3 3/12, key only the year: "3."If the age is less than one month, key "0." If stated as '''37-1-4, '''for example, key as 37. ''' Per Anna Fechter, if the age is stated as 'in the 80th year', key as 79.''' 

====Publication Day====
Key the day of the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Month====
Key the month in its three-letter abbreviation from the publication date using the dictionary provided to assist you. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Year====
Key the year from the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Event Day====
Key the day from the event date if it appears on the record. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Month====
Key the month from the event date in its three-letter abbreviation if it appears on the record using the dictionary provided to assist you. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". Months are sometimes indicated by the word "Ultimo" or abbreviation "Ult" meaning the prior month, or by the word "Instant" or the abbreviation "Ins" meaning the current month. For example, if the publication month is March and the article says "Ult" then the event month should be keyed as "Feb". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Year====
Key the year from the event date if it appears on the record. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
==== Event Location ====

Key the event location as seen on the image using the dictionary provided to assist you. Separate geographical locations with a comma, such as "Kent, England." The event location should be the city, county, state, and/or country. Do not use postal abbreviations (IL, MA); key state as seen. Do not key the name of the church unless it is the only location provided. 

====Keying Image Samples====
<gallery perrow=4>
File:Newspaper Extractions Vital Extracts Key 1.JPG
File:Newspaper Extractions Vital Extracts Key 2.JPG
File:Newspaper Extractions Vital Extracts Key 3.JPG
File:Newspaper Extractions Vital Extracts Key 4.JPG
File:Newspaper Extractions Vital Extracts Key 5.JPG
File:Newspaper Extractions Vital Extracts Key 6.JPG
File:Newspaper Extractions Vital Extracts Key 7.JPG
File:Newspaper Extractions Vital Extracts Key 8.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3562-00500.jpg
 
If an image is specifically defined as an index in the project instructions choose the 'Index' form type. Project-specific examples will be included if known to exist in the project; however, a generic image will also be included. If there are any questions submit a query to the Vendor Manager. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Index Example 1.JPG
File:Newspaper Extractions Index Example 2.JPG
</gallery>
 

=Cover page, Section header, etc.=
[[File:Newspaper Extractions Cover Page Example 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
====Additional Image Samples====
<gallery perrow=3>
File:Newspaper Extractions Cover Page Example 2.JPG
File:Newspaper Extractions Cover Page Example 3.JPG
File:Newspaper Extractions Cover Page Example 4.JPG
File:Newspaper Extractions Cover Page Example 5.JPG
File:Newspaper Extractions Cover Page Example 6.JPG
</gallery>

=Image with no data=
[[File:Newspaper Extractions No Data Example 1.JPG]]
 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
====Additional Image Samples====
<gallery>
File:Newspaper Extractions No Data Example 2.JPG
</gallery>
 
[[Category:World Archives Project]]

World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 03 May 2013 06:32:19 GMT

Wiedwoman: /* Need help keying this project? */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>

{{#widget:Iframe|url=http://www.ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=40699|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains marriage and death extracts that were published in newspapers in Massachusetts, New York, and Connecticut.
 

== Need help keying this project? ==

'''Project Instructions''' This collection contains marriage and death extracts that were published in various newspapers from Massachusetts, New York, and Connecticut.

You will find that there are quite a few fields for each record, though most of them will not be used for every record. This is due mostly because we need to capture spouse information when it is available.

Choose the event type for each entry. Only one event type should be chosen for each entry. The possible events are marriage, death, and burial. If both death and burial information is given, categorize this as a death event type and key the death information. If only a funeral information is given, categorize the event type as burial.

Most often the only date given for a record is a publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799".

As per keying example 1, do not key these names when it states eg. Amar, Margaret, see David Jacobs. 

[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_U_S_Newspaper Extractions from the Northeast,_1790-1930 Click here to post a question on the Discussion page.] 
[http://boards.ancestry.com/wap.usrecordsother/600/mb.ashx Click here to post a question or comment on the message board.]

'''Project-specific sample images and form field help:''' Choose a sample image from below to see the corresponding form field examples. [[#Vital_Extracts|Vital Extracts]] [[#Index|Index]] [[#Cover_page.2C_Section_header.2C_etc.|Cover page, Section header, etc.]] [[#Image_with_no_data|Image with no data]] 

=Vital Extracts=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3505-01050.jpg
 
Choose the "Vital Extracts" when the image contains extract records of marriages and deaths. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Vital Extracts Example 1.JPG
File:Newspaper Extractions Vital Extracts Example 2.JPG
File:Newspaper Extractions Vital Extracts Example 3.JPG
</gallery>
====Event Type====
Choose the type of event. Event options are: Marriage, Death, and Burial. Only key burial information if death information is not available.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Surname====
Key the surname of the primary person as seen on the image using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Prefix ====

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you. On death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as prefixes. If "child of Archibald Kennedy" appears, key "child of" as a prefix then key the father name as "Archibald Kennedy."  Per keying samples, ranks are included as prefixes. 

====Father Given====
Key the first name or initial and any middle names of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Father Surname====
Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you.
 

====Mother Given====
Key the first name or initial and any middle names of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
==== Mother Surname ====

Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the mother, key the maiden name.  Anna (Fechter) has said that it is ok to assume the parents and spouse surnames on this project when they are not showing (per message board). 

====Spouse Given====
Key the first name or initial and any middle names of the spouse of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Surname====
Key the surname of the spouse of the primary person as seen on the image using the dictionary provided to assist you.
 
====Spouse Father Given====
Key the first name or initial and any middle names of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Father Surname====
Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you.
 
====Spouse Mother Given ====
Key the first name or initial and any middle names of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Spouse Mother Surname====
Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you. If both a married and maiden surname appear for the spouse's mother, key the maiden name.
 

==== Age at Death ====

Key the age at the time of death.  Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10". If an age appears in months, such as 10 months, key age as a fraction: "10/12". If an age includes years plus a fraction, such as 3 3/12, key only the year: "3."If the age is less than one month, key "0." If stated as '''37-1-4, '''for example, key as 37. ''' Per Anna Fechter, if the age is stated as 'in the 80th year', key as 79.''' 

====Publication Day====
Key the day of the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Month====
Key the month in its three-letter abbreviation from the publication date using the dictionary provided to assist you. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Publication Year====
Key the year from the publication date. It will usually be either in parentheses after the extract, or at the beginning of a list. If it is at the beginning of multiple entries, key this publication date to all the records to which it applies.
 
====Event Day====
Key the day from the event date if it appears on the record. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Month====
Key the month from the event date in its three-letter abbreviation if it appears on the record using the dictionary provided to assist you. Do not key the publication date as the event date. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". Months are sometimes indicated by the word "Ultimo" or abbreviation "Ult" meaning the prior month, or by the word "Instant" or the abbreviation "Ins" meaning the current month. For example, if the publication month is March and the article says "Ult" then the event month should be keyed as "Feb". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
====Event Year====
Key the year from the event date if it appears on the record. When there is no vital date, but the vital date can be reasonably calculated from the publication date with the information given in the entry, key the calculated date into the event date fields. For example, if a death extract says the person died yesterday and the publication date is January 5 1799, then the event date should be keyed as "4 Jan 1799". For death notices, if the only date mentioned is a funeral date, this should be keyed as the burial date.
 
==== Event Location ====

Key the event location as seen on the image using the dictionary provided to assist you. Separate geographical locations with a comma, such as "Kent, England." The event location should be the city, county, state, and/or country. Do not use postal abbreviations (IL, MA); key state as seen. Do not key the name of the church unless it is the only location provided. 

====Keying Image Samples====
<gallery perrow=4>
File:Newspaper Extractions Vital Extracts Key 1.JPG
File:Newspaper Extractions Vital Extracts Key 2.JPG
File:Newspaper Extractions Vital Extracts Key 3.JPG
File:Newspaper Extractions Vital Extracts Key 4.JPG
File:Newspaper Extractions Vital Extracts Key 5.JPG
File:Newspaper Extractions Vital Extracts Key 6.JPG
File:Newspaper Extractions Vital Extracts Key 7.JPG
File:Newspaper Extractions Vital Extracts Key 8.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/40699/40699_1220705043_3562-00500.jpg
 
If an image is specifically defined as an index in the project instructions choose the 'Index' form type. Project-specific examples will be included if known to exist in the project; however, a generic image will also be included. If there are any questions submit a query to the Vendor Manager. 
====Additional Image Samples====
<gallery>
File:Newspaper Extractions Index Example 1.JPG
File:Newspaper Extractions Index Example 2.JPG
</gallery>
 

=Cover page, Section header, etc.=
[[File:Newspaper Extractions Cover Page Example 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
====Additional Image Samples====
<gallery perrow=3>
File:Newspaper Extractions Cover Page Example 2.JPG
File:Newspaper Extractions Cover Page Example 3.JPG
File:Newspaper Extractions Cover Page Example 4.JPG
File:Newspaper Extractions Cover Page Example 5.JPG
File:Newspaper Extractions Cover Page Example 6.JPG
</gallery>

=Image with no data=
[[File:Newspaper Extractions No Data Example 1.JPG]]
 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
====Additional Image Samples====
<gallery>
File:Newspaper Extractions No Data Example 2.JPG
</gallery>
 
[[Category:World Archives Project]]

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 03 May 2013 06:23:13 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

Q: When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Q: There are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

 '''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Q: Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 03 May 2013 06:18:32 GMT

Wiedwoman:

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

[[File:PartialImage.JPG|200px|thumb|left]]
We are to key the partial images. All the ones I've seen so far are marriage records that are missing the bride and grooms last names.
Please do not return these sets as cancelled with problems, as I will return them to the keying queue to be keyed. -- [[User:Wiedwoman|Wiedwoman]] 06:18, 3 May 2013 (UTC)

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q: I have a marriage record that either combined two marriages on accident, or one man married two women on the same day. ==> 2 records? Skip 2nd woman?

 '''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC) 

:Thank you very much Wiedwoman! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 16:09, 23 April 2013 (UTC)

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Q: On death records, first line of first page of set to key appears to have two names. Here's the entry: 17th inst DON EUSEBIO DE LA CUESTA and DON FELIPE COBAS. Next line is publication date I assume for the next entries: Jan.29 , 1820. So I believe that there are two deaths: Don Eusebio and Don Felipe Cobas. So do key in two records, one for Don Eusebio and one for Don Felipe Cobas with event day of 17?

Q: Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

File:PartialImage.JPG

Wiedwoman — Fri, 03 May 2013 06:03:31 GMT

Wiedwoman:

World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Sun, 21 Apr 2013 07:32:29 GMT

Wiedwoman: /* Image with no data */

World Archives Project: Fasti Ecclesiae Anglicanae

Wiedwoman — Sun, 21 Apr 2013 07:31:44 GMT

Wiedwoman: /* Image with no data */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=41473|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains the Fasti Ecclesiae Anglicanae, or a calendar of the principal ecclesiastical dignitaries in England and Wales, and of the chief officers in the Universities of Oxford and Cambridge, from the earliest time to 1854.
 

==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Fasti_Ecclesiae_Anglicanae Click here to post a question or comment on the Discussion page.] 
[http://boards.ancestry.com/wap.newprojectqa/601/mb.ashx Click here to post questions or comments on the message board.] 

'''Project Instructions''' 
This collection contains the Fasti Ecclesiae Anglicanae, or a calendar of the principal ecclesiastical dignitaries in England and Wales, and of the chief officers in the Universities of Oxford and Cambridge, from the earliest time to 1854.

From these images we are keying any names, ecclesiastical event dates, age at death, and death dates that may appear. Because the records go so far back, information available for each person will vary, and often only a given name will be provided.

Often, more than one date will appear in the biographical information. When more than one date appears, key the earliest date that pertains to the pertinent position. Dates pertaining to the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.

Age at death and death dates should be keyed where available. Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.

Some records will contain names of those that served in vice positions. Do not key these names. Names that appear in footnotes, introductory material, and indexes should not be keyed.

There are a few images (pages 335-340) that should be classified as "Colonial Bishops and Addenda." These images will say "Colonial Bishops" or "Addenda" at the top of the image. From these images we are also keying the Diocese. The Diocese should be keyed as seen and keyed to all records to which it applies.
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Colonial Bishops and Addenda|Colonial Bishops and Addenda]]
 
[[#Ecclesiastical Dignitaries|Ecclesiastical Dignitaries]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no data|Image with no data]]
 

=Colonial Bishops and Addenda=
http://c.mfcreative.com/i/akt/projecthelp/41473/00001883.jpg
 
Choose the "Colonial Bishops and Addenda" if the image says "Colonial Bishops" or "Addenda" at the top. These will comprise of pages 335-340. Not all images will have page numbers. 
====Additional Image Samples====
<gallery>
File:Colonial Bishops and Addenda 1.JPG
</gallery>
====Diocese====
Key the diocese as seen on the record.
 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Alias Given====
Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Alias Surname====
Key the surname of the alias as seen on the record using the dictionary provided to assist you.
 
====Event Day====
Key the day from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Month====
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Year====
Key the year from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.
 
====Death Day====
Key the day from the death date. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Month====
Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Year====
Key the year from the death date. They death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Age at Death====
Key the age at the time of death.
 
====Keying Image Samples====
<gallery>
File:Colonial Bishops and Addenda Key 1.JPG
File:Colonial Bishops and Addenda Key 2.JPG
</gallery>
 

= Ecclesiastical Dignitaries=
http://c.mfcreative.com/i/akt/projecthelp/41473/00000040.jpg
 
Choose the "Ecclesiastical Dignitaries" when the image contains names to be keyed, except for images that say "Colonial Bishops" or "Addenda" at the top. 
====Additional Image Samples====
<gallery>
File:Ecclesiastical Dignitaries 1.JPG
File:Ecclesiastical Dignitaries 2.JPG
File:Ecclesiastical Dignitaries 3.JPG
</gallery>
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Alias Given====
Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Alias Surname====
Key the surname of the alias as seen on the record using the dictionary provided to assist you.
 
====Event Day====
Key the day from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Month====
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Year====
Key the year from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.
 
====Death Day====
Key the day from the death date. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Month====
Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Year====
Key the year from the death date. They death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Age at Death====
Key the age at the time of death.
 
====Keying Image Samples====
<gallery perrow=3>
File:Ecclesiastical Dignitaries Key 1.JPG
File:Ecclesiastical Dignitaries Key 2.JPG
File:Ecclesiastical Dignitaries Key 3.JPG
File:Ecclesiastical Dignitaries Key 4.JPG
File:Ecclesiastical Dignitaries Key 5.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/41473/00000680.jpg
 
Choose the "Index" form type when the image is a list of names with page numbers. 
====Additional Image Samples====
<gallery>
File:English Clergy Index 1.JPG
</gallery>

=Cover page, Section header, etc.=
[[File:English Clergy Cover Page 1.JPG]] 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery>
File:English Clergy Cover Page 2.JPG
File:English Clergy Cover Page 3.JPG
File:English Clergy Cover Page 4.JPG
</gallery>
 

=Image with no data=
[[File:English Clergy No Data 1.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
 
[[Category:World Archives Project]]

World Archives Project: Fasti Ecclesiae Anglicanae

Wiedwoman — Sun, 21 Apr 2013 07:30:59 GMT

Wiedwoman: /* Need help keying this project? */

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=41473|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains the Fasti Ecclesiae Anglicanae, or a calendar of the principal ecclesiastical dignitaries in England and Wales, and of the chief officers in the Universities of Oxford and Cambridge, from the earliest time to 1854.
 

==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Fasti_Ecclesiae_Anglicanae Click here to post a question or comment on the Discussion page.] 
[http://boards.ancestry.com/wap.newprojectqa/601/mb.ashx Click here to post questions or comments on the message board.] 

'''Project Instructions''' 
This collection contains the Fasti Ecclesiae Anglicanae, or a calendar of the principal ecclesiastical dignitaries in England and Wales, and of the chief officers in the Universities of Oxford and Cambridge, from the earliest time to 1854.

From these images we are keying any names, ecclesiastical event dates, age at death, and death dates that may appear. Because the records go so far back, information available for each person will vary, and often only a given name will be provided.

Often, more than one date will appear in the biographical information. When more than one date appears, key the earliest date that pertains to the pertinent position. Dates pertaining to the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.

Age at death and death dates should be keyed where available. Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.

Some records will contain names of those that served in vice positions. Do not key these names. Names that appear in footnotes, introductory material, and indexes should not be keyed.

There are a few images (pages 335-340) that should be classified as "Colonial Bishops and Addenda." These images will say "Colonial Bishops" or "Addenda" at the top of the image. From these images we are also keying the Diocese. The Diocese should be keyed as seen and keyed to all records to which it applies.
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Colonial Bishops and Addenda|Colonial Bishops and Addenda]]
 
[[#Ecclesiastical Dignitaries|Ecclesiastical Dignitaries]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no data|Image with no data]]
 

=Colonial Bishops and Addenda=
http://c.mfcreative.com/i/akt/projecthelp/41473/00001883.jpg
 
Choose the "Colonial Bishops and Addenda" if the image says "Colonial Bishops" or "Addenda" at the top. These will comprise of pages 335-340. Not all images will have page numbers. 
====Additional Image Samples====
<gallery>
File:Colonial Bishops and Addenda 1.JPG
</gallery>
====Diocese====
Key the diocese as seen on the record.
 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Alias Given====
Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Alias Surname====
Key the surname of the alias as seen on the record using the dictionary provided to assist you.
 
====Event Day====
Key the day from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Month====
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Year====
Key the year from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.
 
====Death Day====
Key the day from the death date. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Month====
Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Year====
Key the year from the death date. They death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Age at Death====
Key the age at the time of death.
 
====Keying Image Samples====
<gallery>
File:Colonial Bishops and Addenda Key 1.JPG
File:Colonial Bishops and Addenda Key 2.JPG
</gallery>
 

= Ecclesiastical Dignitaries=
http://c.mfcreative.com/i/akt/projecthelp/41473/00000040.jpg
 
Choose the "Ecclesiastical Dignitaries" when the image contains names to be keyed, except for images that say "Colonial Bishops" or "Addenda" at the top. 
====Additional Image Samples====
<gallery>
File:Ecclesiastical Dignitaries 1.JPG
File:Ecclesiastical Dignitaries 2.JPG
File:Ecclesiastical Dignitaries 3.JPG
</gallery>
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.Do not key names of those that served in vice positions, and names that appear in footnotes, introductory material, and indexes.
 
====Alias Given====
Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Alias Surname====
Key the surname of the alias as seen on the record using the dictionary provided to assist you.
 
====Event Day====
Key the day from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Month====
Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented."
 
====Event Year====
Key the year from the event date. The event date is the earliest date that pertains to the pertinent position. Dates pertaining the the position will often be preceded by words such as "elected", "instituted", or "presented." On early records, the year may appear in the left margin next to the entry.
 
====Death Day====
Key the day from the death date. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Month====
Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. The death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Death Year====
Key the year from the death date. They death date will appear after the word "died." Do not key the date of the will as a death date. Dates appearing after the abbreviation "ob." are obituary dates and should be keyed in the death date fields.
 
====Age at Death====
Key the age at the time of death.
 
====Keying Image Samples====
<gallery perrow=3>
File:Ecclesiastical Dignitaries Key 1.JPG
File:Ecclesiastical Dignitaries Key 2.JPG
File:Ecclesiastical Dignitaries Key 3.JPG
File:Ecclesiastical Dignitaries Key 4.JPG
File:Ecclesiastical Dignitaries Key 5.JPG
</gallery>

=Index=
http://c.mfcreative.com/i/akt/projecthelp/41473/00000680.jpg
 
Choose the "Index" form type when the image is a list of names with page numbers. 
====Additional Image Samples====
<gallery>
File:English Clergy Index 1.JPG
</gallery>

=Cover page, Section header, etc.=
[[File:English Clergy Cover Page 1.JPG]] 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery>
File:English Clergy Cover Page 2.JPG
File:English Clergy Cover Page 3.JPG
File:English Clergy Cover Page 4.JPG
</gallery>
 

=Image with no data=
[[File:English Clergy No Data 1.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Talk:World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Sat, 20 Apr 2013 15:43:05 GMT

Wiedwoman: /* Common Keying Errors Found by Reviewers */

Talk:World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Sat, 20 Apr 2013 15:41:51 GMT

Wiedwoman: /* Common Keying Errors Found by Reviewers */

Talk:World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Sat, 20 Apr 2013 04:47:06 GMT

Wiedwoman: /* Common Keying Errors Found by Reviewers */

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Thu, 18 Apr 2013 17:59:55 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

'''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

:A: Key location as seen, F7 when necessary. -- [[User:Wiedwoman|Wiedwoman]] 17:59, 18 April 2013 (UTC)

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:
::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:
::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Thu, 18 Apr 2013 17:55:42 GMT

Wiedwoman: /* */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''



<u

'''Event Location Entry:'''

Q. On some of the newspaper extractions I have found the city and state (ex. Charleston, SC) for the event location, but when I try to enter both the city and state, it highlights as not a suggested entry. I tried to enter it as just SC and it's still inncorrect. What is the proper way to enter that or should I just F7? Thanks! --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:11, 18 April 2013 (UTC)

 

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
::Given: Frances Penniman
::Surname: Appleton
::Spouse Given: Isaac H
::Spouse Surname: Appleton
:: A:  "m." is an abbreviation for "married" --[[User:Amandap99|Amanda Payne - Professional Family Trees]] 17:14, 18 April 2013 (UTC)

 

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found. Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== ====

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== ====

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== ====

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== ====

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== ====

==== Confusion on some surnames ====

Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:

::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:

::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Thu, 18 Apr 2013 15:07:26 GMT

Wiedwoman: /* Questions and Answers */

World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Thu, 18 Apr 2013 15:06:50 GMT

Wiedwoman: /* Oxford List */

[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Oxford_Men_and_Their_Colleges,_1880-1892,_2_Volumes<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=41482|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains a list of those who were matriculated into Oxford University between 1880 and 1892.
 

==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Oxford_Men_and_Their_Colleges,_1880-1892,_2_Volumes Click here to post a question on the Discussion page.] 
[http://boards.ancestry.com/wap.newprojectqa/600/mb.ashx Click here to post a question or comment on the message board.]

'''Project Instructions'''
 
This collection contains a list of those who were matriculated into Oxford University between 1880 and 1892.

Images with names that should be keyed should be classified as the "Oxford Men" form type. This includes lists of names and photographs with names. Names found in the internal index that contain names and page numbers should be classified as the "Index" form type.

On the "Oxford Men" form type we are keying names, birth place, birth date and residence date. The residence date for most records will be the matriculation date, which is often found after the abbreviation "matric."
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Oxford List|Oxford List]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no data|Image with no data]]
 

=Oxford List=
http://c.mfcreative.com/i/akt/projecthelp/41482/00000027.jpg
 
Choose the "Oxford List" form type when the image contains names that should be keyed. This includes matriculations, faculty lists, masters lists, commoner lists, portrait lists, and photographs with names included. Index images should be classified as "Index" form types and should not be keyed. 
====Additional Image Samples====
<gallery>
File:Oxford Men List 1.JPG
File:Oxford Men List 2.JPG
File:Oxford Men List 3.JPG
File:Oxford Men List 4.JPG
</gallery>
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.
 
====Birth Place====
Key the birth place as seen on the image using the dictionary provided to assist you. Separate geographical locations with a comma, such as "Emsworth, Hants."
 
====Birth Day====
Key the day from the birth date.
 
====Birth Month====
Key the month in its three letter abbreviation from the birth date using the dictionary provided to assist you.
 
====Birth Year====
Key the year from the birth date.
 
====Residence Day====
Key the day from the matriculation date. The matriculation date will typically appear after the abbreviation "matric."
 
====Residence Month====
Key the month in its three letter abbreviation from the matriculation month, using the dictionary provided to assist you. The matriculation date will typically appear after the abbreviation "matric."
 
====Residence Year====
Key the year from the matriculation date, or the year that the person was at Oxford if no matriculation date is available. The matriculation date will typically appear after the abbreviation "matric." Two digit years should be expanded. All dates will be in the 1800's. If a year range appears, key the latest year. Matriculation dates for Masters may be earlier than 1880.
 
====Keying Image Samples====
<gallery perrow=3>
File:Oxford Men List Key 1.JPG
File:Oxford Men List Key 2.JPG
File:Oxford Men List Key 3.JPG
File:Oxford Men List Key 4.JPG
File:Oxford Men List Key 5.JPG
File:Oxford Men List Key 6.JPG
</gallery>
 

=Index=
http://c.mfcreative.com/i/akt/projecthelp/41482/00000981.jpg
 
Choose the "Index" form type when the image contains an internal index with names and page numbers. Index images will typically say "Index" at the top. 
 
=Cover page, Section header, etc.=
[[File:Oxford Men Cover Page 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery>
File:Oxford Men Cover Page 2.JPG
File:Oxford Men Cover Page 3.JPG
File:Oxford Men Cover Page 4.JPG
File:Oxford Men Cover Page 5.JPG
</gallery>
 

=Image with no data=
[[File:Oxford Men No Data 1.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

World Archives Project: Oxford Men and Their Colleges, 1880-1892, 2 Volumes

Wiedwoman — Thu, 18 Apr 2013 15:04:52 GMT

Wiedwoman: /* Need help keying this project? */

[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Oxford_Men_and_Their_Colleges,_1880-1892,_2_Volumes<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url={{SERVER}}/wiki/extensions/awapwidgets/widget_side.php?projectID=41482|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains a list of those who were matriculated into Oxford University between 1880 and 1892.
 

==Need help keying this project?==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards Click here to review the Keying Standards.] 
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Oxford_Men_and_Their_Colleges,_1880-1892,_2_Volumes Click here to post a question on the Discussion page.] 
[http://boards.ancestry.com/wap.newprojectqa/600/mb.ashx Click here to post a question or comment on the message board.]

'''Project Instructions'''
 
This collection contains a list of those who were matriculated into Oxford University between 1880 and 1892.

Images with names that should be keyed should be classified as the "Oxford Men" form type. This includes lists of names and photographs with names. Names found in the internal index that contain names and page numbers should be classified as the "Index" form type.

On the "Oxford Men" form type we are keying names, birth place, birth date and residence date. The residence date for most records will be the matriculation date, which is often found after the abbreviation "matric."
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Oxford List|Oxford List]]
 
[[#Index|Index]]
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]
 
[[#Image with no data|Image with no data]]
 

=Oxford List=
http://c.mfcreative.com/i/akt/projecthelp/41482/00000027.jpg
 
Choose the "Oxford List" form type when the image contains names that should be keyed. This includes matriculations, faculty lists, masters lists, commoner lists, portrait lists, and photographs with names included. Index images should be classified as "Cover page, Section header, etc." form types and should not be keyed. 
====Additional Image Samples====
<gallery>
File:Oxford Men List 1.JPG
File:Oxford Men List 2.JPG
File:Oxford Men List 3.JPG
File:Oxford Men List 4.JPG
</gallery>
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.
 
====Birth Place====
Key the birth place as seen on the image using the dictionary provided to assist you. Separate geographical locations with a comma, such as "Emsworth, Hants."
 
====Birth Day====
Key the day from the birth date.
 
====Birth Month====
Key the month in its three letter abbreviation from the birth date using the dictionary provided to assist you.
 
====Birth Year====
Key the year from the birth date.
 
====Residence Day====
Key the day from the matriculation date. The matriculation date will typically appear after the abbreviation "matric."
 
====Residence Month====
Key the month in its three letter abbreviation from the matriculation month, using the dictionary provided to assist you. The matriculation date will typically appear after the abbreviation "matric."
 
====Residence Year====
Key the year from the matriculation date, or the year that the person was at Oxford if no matriculation date is available. The matriculation date will typically appear after the abbreviation "matric." Two digit years should be expanded. All dates will be in the 1800's. If a year range appears, key the latest year. Matriculation dates for Masters may be earlier than 1880.
 
====Keying Image Samples====
<gallery perrow=3>
File:Oxford Men List Key 1.JPG
File:Oxford Men List Key 2.JPG
File:Oxford Men List Key 3.JPG
File:Oxford Men List Key 4.JPG
File:Oxford Men List Key 5.JPG
File:Oxford Men List Key 6.JPG
</gallery>
 

=Index=
http://c.mfcreative.com/i/akt/projecthelp/41482/00000981.jpg
 
Choose the "Index" form type when the image contains an internal index with names and page numbers. Index images will typically say "Index" at the top. 
 
=Cover page, Section header, etc.=
[[File:Oxford Men Cover Page 1.JPG]]
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
====Additional Image Samples====
<gallery>
File:Oxford Men Cover Page 2.JPG
File:Oxford Men Cover Page 3.JPG
File:Oxford Men Cover Page 4.JPG
File:Oxford Men Cover Page 5.JPG
</gallery>
 

=Image with no data=
[[File:Oxford Men No Data 1.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

World Archives Project: North Carolina, Native American Census, Selected Tribes, 1894-1913

Wiedwoman — Wed, 17 Apr 2013 23:06:56 GMT

Wiedwoman:

<table cellspacing="0" border="0" style="float: right; verticalAlign: top; margin-left: 5px">
<tr><td>
{{#widget:Iframe|url=http:\\ancestry.com/wiki/extensions/awapwidgets/widget_side.php?projectID=31567|width=330|height=1200|border=0}}
</td></tr>
</table>

'''About this project'''
This collection contains census books enumerating Cherokee Indians residing in communities and counties within the Cherokee Indian Reservation, or Qualla Reservation, in western North Carolina.
 
==Testing==
This project is being tested at the moment and is not available for keying.
==Need help keying this project?==
'''Project Instructions''' 
This collection contains census books enumerating Cherokee Indians residing in the communities and counties within the Cherokee Indian Reservation, or Qualla Reservation, in western North Carolina.

Images of the census with names to be keyed should be classified as a "Census Page." From these images we are keying the name, gender and age where available. English names should be keyed into the Given and Surname fields, while Indian names should be keyed into the Indian Name field, even when only an Indian name is given. If an Indian name is given with an English surname, then the Indian name should be keyed into the Given name field.

Images of the census that do not contain any names should be classified as "Continued Image."
 
'''Project-specific sample images and form field help:'''
 Choose a sample image from below to see the corresponding form field examples. 
[[#Census Page|Census Page]]
 
[[#Continued Image|Continued Image]]
 
[[#Cover page, Section header. etc.|Cover page, Section header. etc.]]
 
[[#Image with no data|Image with no data]]
 

=Census Page=
http://c.mfcreative.com/i/akt/projecthelp/31567/31567_208500-00001.jpg
 
Choose the "Census" form type when the image contains names of those enumerated. 
====Prefix====
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.
 
====Given====
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
 
====Surname====
Key the surname as seen on the record using the dictionary provided to assist you.
 
====Suffix====
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.
 
====Indian Name====
Key the Indian name as seen on the image using the dictionary provided to assist you. If an Indian name appears with an English surname with no other given name, then the Indian name should be keyed into the Given name field. If only an Indian name appears for an individual, with no other English names, then the Indian name should be keyed into the Indian name field.
 
====Age====
Key the age at the time the record was recorded. The age will typically appear in an "Age" column.
 
====Gender====
Key the gender in its full form, using the dictionary provided to assist you. Gender will be indicated either by an "M" or "F" in a "Sex" column, or with tick marks in an "M" or "F" column.
 
====Keying Image Samples====
<gallery perrow=3>
File:NC Indian Census Page Key 1.JPG
File:NC Indian Census Page Key 2.JPG
File:NC Indian Census Page Key 3.JPG
File:NC Indian Census Page Key 4.JPG
File:NC Indian Census Page Key 5.JPG
</gallery>

=Continued Image=
http://c.mfcreative.com/i/akt/projecthelp/31567/31567_208512-00006.jpg
 
Choose the "Continued Image" when the image contains census information but no names are present. 
====Additional Image Samples====
<gallery>
File:NC Indian Census Continued Image 1.JPG
File:NC Indian Census Continued Image 2.JPG
</gallery>

=Cover page, Section header, etc.=
[[File:NC Indian Census Cover Page 1.JPG]] 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
====Additional Image Samples====
<gallery>
File:NC Indian Census Cover Page 2.JPG
File:NC Indian Census Cover Page 3.JPG
</gallery>
 

=Image with no data=
[[File:NC Indian Census No Data 1.JPG]] 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 12 Apr 2013 16:16:45 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
:: Given: Frances Penniman
:: Surname: Appleton
:: Spouse Given: Isaac H
:: Spouse Surname: Appleton

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found.
Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

:A: In this case you would key death date of Nov 21 1817 -- [[User:Wiedwoman|Wiedwoman]] 16:16, 12 April 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:

::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:

::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 12 Apr 2013 16:15:07 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
:: Given: Frances Penniman
:: Surname: Appleton
:: Spouse Given: Isaac H
:: Spouse Surname: Appleton

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found.
Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: So in this case if we have John Jones died 21 Nov (CC 5 Dec 1817) we would key a death date of 21 Nov 1817 or just 21 Nov?

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

:A: There are different types of death notices. Some show the year date at the top and some do not. -- [[User:Wiedwoman|Wiedwoman]] 16:15, 12 April 2013 (UTC)

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:

::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:

::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Fri, 12 Apr 2013 15:02:32 GMT

Wiedwoman: /* Questions and Answers */

'''Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the [http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards General Keying Standards] and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)''' __TOC__

== Extra Keying Helps ==
 
Just as an FYI I noticed on the samples that we are keying ranks on this project. -- [[User:Wiedwoman|Wiedwoman]] 22:09, 23 February 2013 (UTC)

Inst = current month, Ult = previous month.--[[User:Katerimmer|Katerimmer]] 18:17, 26 February 2013 (UTC)

[[File:NENewspapers.JPG|200px|thumb|left]]
 
Anna said that it is ok to assume the parents and spouse surnames on this project when they are not showing.
 
Anna said that is is ok to key a Church if that is the only location.

== Common Keying Errors Found by Reviewers ==

Location should be keyed 'as seen', which means that states are not keyed in long form, if they are abbreviated in the document

Mother or wife maiden names should be keyed whenever present.

Do not carry over information from the previous page. Treat each page as if it were a new page. This includes publication dates.

== Questions and Answers ==

'''If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''

Q. When keying in a child's age of 20 months would I present the age as 1 8/12?

:A: It would be keyed as 1. We only key fractions up to 11/12 and then key full years only. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. When keying death records and there's no actual date of death, do I assume the year of death to be the same as the year of publication?

:A: I would leave it blank. -- [[User:Wiedwoman|Wiedwoman]] 15:02, 12 April 2013 (UTC)

Q. I'm keying a death event which says "Penniman, Frances, m. Dr. Isaac H. Appleton". Is Dr. Isaac H. Appleton the father or the spouse or has he passed away too?

:A: Dr Appleton would be the spouse. It should be keyed as:
:: Given: Frances Penniman
:: Surname: Appleton
:: Spouse Given: Isaac H
:: Spouse Surname: Appleton

Q: It was very difficult to locate this avenue to ask for specific data entry help, I would think an easier way could be found.
Keying marriage records and got to a record set where 1st record is a continuation of the previous page and is missing the publication date heading (all subsequent records appear under a centered publication date heading) I can ascertain the date of the actual wedding but without seeing the previous page it is impossible to know the publication date. Also many of the records indicate the marriage occurred in "this city". I have no idea what that city it is. I have until 3/16 to enter these records but can not without instruction on how to do this properly. I would hate enter partial information when it would seem that everything needed to catalog this entry is available just not in this record set.

:A: You would not key the publication date if it is not shown on that page. Also you would leave blank the city as we do not know where "this city" is. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q: What is the difference between CC and MC as related to Publication Dates? 

:A: These are the publication newspapers. -- [[User:Wiedwoman|Wiedwoman]] 21:36, 7 March 2013 (UTC)

Q:  What does the abbreviation "ult." mean in the context of these records? I looked it up on rootsweb (http://www.rootsweb.ancestry.com/~njmorris/acronyms.htm) and it said: The abbreviation “ult.” stands for the Latin “ultimo,” or last — a date last month, during the preceding month. The abbreviation “ult” is often found in pre-1900 correspondence and in other early sources. Should record the previous month for the event in regards to the publication date? I also ran across the abbreviation "inst." which is also listed in the table on this site as short for "instant" or this month - within the same month. Thanks, Mike --[[User:Hardcoal|Hardcoal]] 23:52, 24 February 2013 (UTC)

:A: Yes, ult means the previous month and inst means the current month. --[[User:Katerimmer|Katerimmer]] 07:53, 25 February 2013 (UTC)

Q:  What does the abbreviation "res. of sister" mean in a death record? For example, I have one that reads "Fri 30th res. of son in law Harry M. morris, Ann R. Edwards wid H Richard G Richards, USN 81y of city." I'm not exactly sure who died. I think it is -- at the residence of Harry M. Morris, Ann R. Edwards died and she is the widow of H. Richard G. Richards. Yes? Or did both Harry M. Morris and Ann Edwards die? I'm leaning toward the former, but just wanted to check. Erika

:A: Yes, res is short for residence, so it means that Ann R Edwards died at the residence of Harry M Morris, and Ann is the widow of H Richard G Richards. --[[User:Katerimmer|Katerimmer]] 19:07, 22 February 2013 (UTC)

::Thanks! sorry for gratuitous bolding. --Erika

Q: What is "primary person"? I am doing marriages and some times the first person listed is male and others it is female. There are no suffixes or prefixes for the second spouse, so what is the suggested correct way to enter the Mrs, Jrs etc.?

:A: The primary person is the first person named in the marriage entry and so you would not key the prefixes and suffixes for their spouse, but as I understand it, there will be a matching entry on another page where the spouse is the primary person, so their prefixes and suffixes will be keyed in that entry. --[[User:Katerimmer|Katerimmer]] 19:11, 22 February 2013 (UTC)

Q: How far does reasonable calculation of the event date go? For instance, if the publication date is "June 2, 1804" and the event occurred on "Sunday," a quick search for an 1804 calendar will inform you that June 2 was a Saturday and the preceding Sunday was May 27, 1804. So, should this inference be made or not?

:A: I'm sure that WAP don't intend for us to have to search for old calendars, so no, the date would not be inferred in this situation. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: If a contributor has done it anyway, should the event date be blanked out in review?

:A: The blanks do not matter whether they are entered or not.  A:  Per Kate's answer, I would delete estimates or guesses in review.

Q: In marriage records, I'm looking at "Nathaniel Swift Jr." Should I infer that his father was Nathaniel Swift? I assume not because my own family is home to several instances of inherited names skipping generations and still being numbered but I thought I should still check to be sure.

:A: No, you shouldn't infer this. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I am starting my first page and on the event field for "marriage", "death", or "burial" you need to F7 them as they show up red and are not accepted. I am on the vital records form and thought I read the instructions correctly. Is there another solution?

:A: (from Anna) The wrong dictionary has been uploaded, the problem should be fixed soon. In the meantime you will have to f7 them. --[[User:Paulmd199|Paulmd199]] 05:58, 22 February 2013 (UTC)

Q: If a listing is continued on the next page and does not have the publication date carried over do I use the Publication date from the previous page or leave it blank?

:A: You would leave it blank. --[[User:Katerimmer|Katerimmer]] 11:02, 22 February 2013 (UTC)

Q: I have two questions. I am working on a page and I am sure the date was entered wrong when the transcription was done ie: Tuesday July 24 is in 1849 NOT 1840 as is written. The next page, which is sequential, lists the date as 1849. Should I enter as written or correct?

:A: Key as seen even if you think it is wrong. --[[User:Katerimmer|Katerimmer]] 22:57, 23 February 2013 (UTC)

Next there are some entries that have the notation "4-11-9" which I thought might be DOB until I came across "43-2-12". Now I am wondering if it is age: Y-M-D. Any ideas?

:A: If it's in a death record, the age is often written this way. For example, 43 years, 2 months, 12 days old. Old tombstones often have this, too.

Q: So if an age (1 yr) is not given for a death record and we see 1-1-4, would we assume the age is 1 and key as such?

:A: Yes the age would be 1. 1-1-4 is 1 year 1 month and 4 days old. -- [[User:Wiedwoman|Wiedwoman]] 17:53, 26 March 2013 (UTC)

Q: I am recording death records with a publication date of August 21, 1851. The whole record reads... At sea Aug 18, Bark Japonica, Edward Spalding 61y. Do I record " At sea", " Bark Japonica", or " Bark Japonica, At sea" for the event location? I looked up Bark Japonica and it is the name of a ship.

:A: I have gotten some places of deaths occurring on ships or at sea, too. I've been leaving the field blank as it's not really a geographical location. However, I'm not sure this is correct or not. Hopefully, we'll get an official answer.

::A: You should key "At Sea" since that is in the drop down menu for location

Q: I have a death record that reads ... Aug. 1, Bark Jane Williams, Samuel Hitchcock. Do I record Bark Jane as given name, Williams as the surname and the leave Samuel Hitchcock off the record since I don't know if he is a spouse, parent etc.?

:A: I believe the Bark Jane Williams is really the ship Barque Jane Williams. Sometimes you'll see a name of a brig, also. So he died at sea on the barque.

Q: I am working on death records. The "DIED" column is blank for entries on the page. But the "AGE" is there, and publication date. Do I calculate the "event year"? Or do nothing.

:A: If the Died column is blank for these entries you would leave the event year blank. --[[User:Katerimmer|Katerimmer]] 07:54, 1 March 2013 (UTC)

Q: If the page for viewing is blank because it is the back of page, and one can view the next page with about one column of data, such as their names. So the blank is on the left, and on the right you can see about 2-3 inches of the next page with one column of names. I believe this is considered a "cover page, section header"?

:A: yes it sounds like a cover page. -- [[User:Wiedwoman|Wiedwoman]] 03:04, 2 March 2013 (UTC)

Q: Three questions - 1. If the person died aboard a ship but "at sea" is nowhere in the record, should the ship's name be keyed as the place of death? 2. If there is a record that says, say, "Smith, Mary, see David Johnson", should we ignore it? 3. If a record published, say, 17 Nov 1810 says that somebody died last Sunday, should we key "Nov 1810" as the date of death, or should we leave it blank? --[[User:Flowerchild10791|Flowerchild10791]] 15:33, 21 March 2013 (UTC)

:A1: I think either way is ok. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

:A2: I can answer number 2 - yes, we ignore it. --[[User:Katerimmer|Katerimmer]] 15:44, 21 March 2013 (UTC)

:A3: Yes you could key as Nov 1810. -- [[User:Wiedwoman|Wiedwoman]] 22:00, 23 March 2013 (UTC)

Q: I have a death record for "Johnson, Antoinette & Infant Son" . Do I make a separate line for ______ Johnson to record the son's death or do I just key the mother?

:A: I would key as prefix: Infant son of given: Antoinette surname: Johnson I'm not sure if you would also add her name in the mother fields or not. -- [[User:Wiedwoman|Wiedwoman]] 22:28, 28 March 2013 (UTC)

Q: I have a record that reads - Stevens_______, four children of John Stevens of Canaan, N.Y.,a dau. aged 14, and three sons aged 11,9 and 7 were burned to death mon. [Stockbridge, Mass May 20](June 7, 1794) Do I make a line for all four of the children? Also I have not had a record yet that has square brackets and parentheses. I have been putting the dates in the parentheses down as publishing dates. Is Stockbridge, Mass where the event took place or is it more publishing info? If they are both publishing info which date do you use?

==== Event Type ====

Q: I have been keying in death records on the set I'm doing now. If the vital record ends with "Greenwood Cemetery", should I assume the event type is "Burial"? This record does not start with "In xxx". It starts with the date, which I assume is the event date. There is a publication date above the record.

:A: No I would key the event type as "death". I would look for funeral probably for burial event. -- [[User:Wiedwoman|Wiedwoman]] 16:53, 8 March 2013 (UTC)

==== Event Year ====

Q: I have death records with the (C.C.July 10,1816). Looking at the guidelines the C.C. date is publication date. I am tempted to use the publication year as Event Year. Is this okay?

:A: I wouldn't key as event year unless you are sure that is the year. -- [[User:Wiedwoman|Wiedwoman]] 21:55, 23 March 2013 (UTC)

:Q: Samples on Project description point out event year as same as publication year. Has this changed? I had looked at this myself because u had the same question.

==== Last names of spouses ====

Q: I am working on death records which list the spouses last name with an initial only. Such as: Alley, Jane w/o of Richard A. Do you want me to record this as Richard A (surname left blank) or to expand it, and record it as Richard Alley?

:A: Yes I would key the name as Richard A Alley. -- [[User:Wiedwoman|Wiedwoman]] 18:12, 23 February 2013 (UTC)

==== Event Location ====

Q: On death records a number of the location say the street address, such as 182 Church St. or 15 Vandam St. Should I key in the street address or leave blank.

:A: Do not key the street address. Only key city, county, state. -- [[User:Wiedwoman|Wiedwoman]] 06:29, 2 March 2013 (UTC)

==== Confusion on some surnames ====

Here are two examples from my current image set of Deaths. I'm confused as to the surnames of the deceased in both of these cases:

Catherine Morris Ogden w. James Parker. Is Catherine's surname Parker? (Usually I've found the surnames match, but I've suddenly had several like this).

:A: I would key as:

::Given: Catherine Morris Odgen
::Surname: Parker

Adelaide Hamilton, daughter of David M and Jane K Earl. 2 questions: Is Hamilton the surname of the daughter father? Should Earl be used as the mother's surname? (I'm guessing its the maiden name).

:A: These are very confusing and I would like some others to comment on this. You can't tell if the daughter has been married before or if it is a middle name (maybe from the mothers maiden name) I would key as:

::Given: Adelaide Hamilton
::Surname: Earl
::Father given: David M
::Surname: Earl
::Mother given: Jane K
::Surname: Earl

:A: Yes, this fits with how Anna said to key them on the message board. --[[User:Katerimmer|Katerimmer]] 22:57, 11 March 2013 (UTC)

Q: The current set I am working on has dates by section. They seems to be publication dates, not event dates. There is a column for dates, after locations, but there are no entries in the column. I am keying the dates as publication. Should that be the default with an unknown type of date?

:A: The section dates are the publication dates. Where there is a column for 'Died', you will see a death date for some of the individuals on the page. The others should have the event date left blank.

Q: Should you assume the daughter's surname is the same as her father's?  For example, Peter R. Terhune married to Mary Ann, daughter of William H. Van Dolsen.   I have been leaving the daughter's and mother's surname blank since its not listed.  Is that incorrect?

:A: You can 'assume' the daughter's surname is the same as the parent, as you would for any children. If mother is listed without any other name, I would key the family surname as her last name also.

==== Alias appearing in record ====

Q: Have marriage record where area normally containing Surname reads "Sickquoinneyouhee, alias John Walker Chief of the Cherokee Nation of Indians" How is this properly keyed?

:A: I would Key this as: Sickquoinneyouhee in the Given Name Field and not key John Walker at all, as it states this is an alias. 

== Suggestions/Additions ==

'''If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.'''''' '''

Talk:World Archives Project: Rhode Island, Vital Extracts, Newspaper, 1636-1850

Wiedwoman — Sat, 06 Apr 2013 15:16:47 GMT

Wiedwoman: /* Common Keying Errors Found by Reviewers */

Talk:World Archives Project: U.S., Newspaper Extractions from the Northeast, 1790-1930

Wiedwoman — Thu, 04 Apr 2013 19:36:03 GMT

Wiedwoman: /* Alias appearing in record */

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Wed, 03 Apr 2013 16:50:41 GMT

Wiedwoman:

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Wed, 03 Apr 2013 16:49:45 GMT

Wiedwoman: /* Index */

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Wed, 03 Apr 2013 16:48:25 GMT

Wiedwoman: /* Surname */

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Wed, 03 Apr 2013 16:48:10 GMT

Wiedwoman: /* Given */

World Archives Project: Minnesota, Indian Allotment Records

Wiedwoman — Wed, 03 Apr 2013 16:47:14 GMT

Wiedwoman: /* Prefix */